2018-03-07 BOS-min - Laserfiche WebLink

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Selectmen – March 7, 2018 Page 1 of 14 Selectmen’s Meeting March 7, 2018 A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Wednesday, March 7, 2018 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chair; Mr. Pato; Ms. Ciccolo; Mr. Lucente; and Ms. Hai were present as well as Mr. Valente, Town Manager; and Ms. Siebert, Recording Secretary. Selectmen Concerns and Liaison Reports Ms. Hai reported that she attended the Mock Town Meeting at Clarke Middle School on the morning of March 7, 2018 where she had the opportunity to represent both the Capital Expenditures Committee and the Board of Selectmen. She applauded students and School staff for an impressive event. Discuss Selectmen’s Communication Protocol Kim Katzenback, Selectmen’s Office Executive Clerk, and Morgan Sanders, Assistant to the Board, and the Board of Selectmen discussed email protocol and Selectmen’s office hours. Ms. Barry hoped Board members will improve their use of Town-assigned email accounts. Mr. Lucente reported he does not receive many emails at his Town address but he has activated the text alert feature so he knowns when messages come in. Mr. Pato receives quite a few messages at his Town address; he has configured the account to forward and sort messages to his phone. The Town IT department can help other members set up these features. Mr. Valente said using the Lexingon.gov email address properly archives email communications as public records. Ms. Barry made the public aware that messages sent to the generic email address (selectmen@lexington.gov) are received by the office, not delivered directly to Selectmen. If emails are sent at night or over the weekend, they will not be forwarded to until regular business hours. Office staff send a pro forma reply to the sender, noting that the email message has been received and forwarded. Ms. Ciccolo and Mr. Pato volunteered to work with staff on establishing an email policy. Selectmen’s Office hours:  Mr. Lucente: Tuesdays, 4:00-5:00 p.m. in the Selectmen’s Office;  Mr. Pato: Wednesdays, 10:00-11:00 a.m. in the Selectmen’s Office and Wednesdays, 2:00-3:00 at the Community Center;  Ms. Barry: Thursday, 4:00-5:00 p.m. in the Selectmen’s Office;  Ms. Ciccolo: weekly, by appointment;  Ms. Hai: Thursdays, 3:00-4:00 in the Selectmen’s Office. Review Potential Consent Agenda Warrant Articles Warrant article lists generated by the Selectmen, Capital Expenditures Committee and