HomeMy WebLinkAbout2018-03-26-CPC-ATM-rpt Town of Lexington
Community Preservation Committee
Report to
2018 Annual Town Meeting
Article 10: Community Preservation Committee,
Community Preservation Act Projects
Submitted by:
Marilyn Fenollosa, Chair
Richard Wolk, Vice-Chair
Charles Hornig
David Horton
Jeanne Krieger
Joe Pato
Robert Pressman
Sandra Shaw
Melinda Walker
Elizabeth Mancini, Admin. Assistant
Approved March 22, 2018
Table of Contents
Introduction 1
Criteria for Project Selection 5
Table of Allowable Uses 8
Article 10 9
(a) Conservation Land Acquisition 9
(b) Community Center Sidewalk 10
(c) Archives & Records Management/Records Conservation & Preservation 11
(d) 9 Oakland Street- Renovation and Adaptive Re-Use 12
(e) Public Grounds Irrigation Improvements 13
(0 Playground Replacement Program-Bowman School 14
(g) Athletic Facility Lighting 15
(h) Center Track and Field Reconstruction 16
(i) Old Reservoir Bathhouse Design 18
(j) Lowell Street/Farmview Affordable Housing Supplemental Funds 19
(k) FY19 CPA Debt Service and Projections 22
(1) Administrative Budget 24
Status Report on Prior Years' Projects 25
CPF Account Balances -2018 Annual Town Meeting 47
FY19 CPA Project Costs and Summary 48
FY20 Available Balance (after 2018 ATM) 49
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Community Preservation Committee
Annual Town Meeting 2018
Summary of Recommended Community Preservation Act Projects
under Article 10 for Annual Town Meeting
FY 2019
The Community Preservation Committee (CPC) is recommending nine projects to the
2018 Annual Town Meeting for funding under Article 10. Under Article 10, three projects fall
within the area of Historic Preservation, five under Recreational Resources and one under
Community Housing. There are no projects for consideration under the Open Space category.
Described on pages 9 through 21, each project was reviewed and evaluated by the CPC in
light of its statutory eligibility and importance to the Town; all nine received Town Counsel
approval. All FY19 applications were discussed in public CPC meetings and were presented at
the Town Meeting Members Association Information Session on March 15, 2018. The total cost
of the nine projects which the CPC is recommending to Annual Town Meeting is $6,206,000.
Based on the recommendation of the Assistant Town Manager for Finance, a portion of this total
($2,829,000,representing the Center Track and Field Reconstruction project) will be financed
through the issuance of long-term debt. The remainder($3,377,000)will be funded by available
balances in the Community Preservation Fund. (Please see page 47 for details.)
The CPC is also recommending approval of Debt Service and Administrative Expenses to
be paid from the Community Preservation Fund. There are five commitments for debt service,
which include payments for the Wright Farm Acquisition, the Community Center Acquisition,
Community Center Renovations and Cary Memorial Building Upgrades (pre-existing debt) and
the Center Track and Field Reconstruction (estimated interest costs on the CPA portion of a new
bond anticipation note (BAN)). The approved Administrative Budget,permitted by the
Community Preservation Act, remains constant at $150,000. (Please see page 24 for details.)
These Debt Service and Administrative Expenses (Administrative and Debt Service)total
$2,464,516 and are detailed on pages 22 through 24.
The CPC bid farewell to charter member Norman Cohen this past year. Since the Committee's
formation, we have relied on his vast experience and depth of knowledge about town affairs, as
well as his good common sense, while considering the many projects before us. We will miss
his insights and perspective and thank him for his years of service to the CPC and the Town of
Lexington. At the same time, we welcome Joe Pato to the CPC, knowing that the Board of
Selectmen will continue to be ably represented in our review and deliberations.
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Community Preservation Act
The Community Preservation Act(CPA) is a state statute which individual communities in
the Commonwealth may choose to adopt; Lexington adopted the statute by a vote of Town
Meeting in 2005 and ratified by Lexington voters in 2006. CPA communities impose a
surcharge on their own property taxes of up to 3%, and funds raised from the surcharge are
restricted to use for projects in four categories: community housing,historic resources,
open space and recreation. To support expenditures in these areas, the state "matches"the
funds raised by the community surcharges annually at a certain percentage.
Lexington elected a 3% surcharge on both residential and commercial taxpayers. Mindful
of the burden on homeowners, however, the Town also adopted provisions which exempt
the first $100,000 of home value from the surcharge and grant a total exemption from the
surcharge to lower income residents. In fiscal year 2018 (FY18), the annual surcharge
averaged$377.95 billed per Lexington household. Our commercial and industrial
taxpayers were billed $896,545.52 in FY18,representing approximately 19% of our billed
CPA surcharges.
In its initial year, FY07, the surcharge brought in approximately$2.5 million dollars which
was fully matched with state funds. Since FY07, annual revenue from the local surcharge
has steadily increased. Latest figures are available for FY17, for which the surcharge
raised$4,442,893. However, state matching funds, which come from a surcharge on
Registry of Deeds transaction fees, have fallen since FY08. Lexington's FY18 state match
totaled$789,905 or 17.8% of its surcharge. Initial estimates from the Department of
Revenue (DOR)projected the FY18 state match distribution at just 15%. While slightly
higher than the initial estimates, the FY18 state match percentage (distributed in November
2017) is the lowest distribution since Lexington's adoption of the Community Preservation
Act.
The decrease in state matching funds is due primarily to an increased number of
communities passing CPA bylaws therefore competing for limited funds and stagnant
recording fees collected at the state's Registries of Deeds. The current transaction fees
have not been adjusted since the CPA was signed into law in 2000. In 2016, a record 16
communities in Massachusetts placed CPA adoption on their ballots. 11 of those
communities voted during the November election to adopt the Community Preservation
Act, including the cities of Boston and Springfield. While most of the adopting
communities voted for just a 1% or 1.5% surcharge, the impact of these additional
communities on future state disbursements will be seen in FY19.
Lexington has benefitted from surplus transfers from the state budget to the CPA Trust
Fund in previous fiscal years but that trend ceased when the FY16 state budget closed with
a $0 balance. It is unlikely that the FY17 state budget will provide any surplus funding.
While Lexington's FY18 state match is at an all-time low, CPA advocates believe this
actually strengthens the argument for a permanent fix to the CPA Trust Fund. A piece of
legislation entitled,An Act to Sustain Community Preservation Revenue (H.3662), calls for
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a review of the fees collected at the Registries of Deeds (the trust fund's primary source of
funding). If passed, it would require the Department of Revenue to calculate the necessary
fees that would allow for all CPA communities to receive a 50%match in their first round
distribution. The bill, co-sponsored by 121 legislators,received a positive recommendation
from the Joint Committee on Revenue in May 2017. The State Senate voted to increase the
deeds recording fees but unfortunately the vote did not become law, having been removed
in the conference committee process. The Community Preservation Coalition, a non-profit
statewide organization that engages in CPA legislative advocacy and lobbying, was able to
secure a vital meeting with Speaker of the House Robert DeLeo in January 2018 to
emphasize the importance of stabilizing the annual state match component of the CPA.
The Coalition's next step is to meet with the House Committee on Ways and Means which
is currently reviewing the bill.
Given the increased number of CPA communities competing for limited funds and the
uncertainty of future state budget surplus transfers and pending legislation, the Town
projects a conservative 15% state match estimate for FY19. The chart below shows the
state matching funds received to-date.
Record of Lexington's CPA State Matching Funds
(Source: Massachusetts Department of Revenue)
CPA STATE MATCHING FUNDS
TO DATE
FISCAL PERCENTAGE AMOUNT
YEAR
2008 100.00 $2,556,362
2009 69.40 $1,927,708
2010 36.17 $1,060,390
2011 28.22 $858,729
2012 27.62 $885,463
2013 27.79 $929,507
2014 54.09 $1,932,347
2015 32.56 $1,230,116
2016 30.70 $1,229,774
2017 21.30 $897,243
2018 17.80 $789,905
TOTAL $14,297,544
Community Preservation Committee
The CPA requires each adopting community to appoint a Community Preservation Committee.
By Lexington Bylaw, the CPC comprises nine members, of whom three are appointed by the
Board of Selectmen as at-large members and six are appointed by the following boards and
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committees: Planning Board, Conservation Commission, Historical Commission, Housing
Partnership, Housing Authority, and Recreation Committee. Marilyn Fenollosa, the
representative from the Historical Commission, currently serves as Chair, with Richard Wolk
from the Conservation Commission serving as Vice-Chair.
The CPC is responsible for reviewing applications for funding under the CPA and
recommending to Town Meeting expenditures of CPA funds on those projects it supports each
year. Committee decisions are made within the framework of a CPC planning document, Town
of Lexington Community Preservation Plan:A Needs Assessment, which is updated annually
after the Committee receives comments at a public hearing. This document can be found on the
CPC website at the reference below. The CPC works closely with the Finance Department staff
and the Capital Expenditures Committee and Appropriation Committee in tracking CPA fund
balances and expenditures, projecting available funding for future years, and planning fund
allocations for each of the areas eligible for CPA funding: community housing, historic
resources, open space and recreation. The CPC Administrative Assistant currently tracks over
40 ongoing CPC projects, for which updates are given in this report after the FY19 Project
Descriptions.
Since Lexington's adoption of the Community Preservation Act in 2006, the CPC has
recommended and Town Meeting has approved a total of$66,153,115 for CPA projects
(exclusive of administrative expenses). These funds have supported 55 historic
preservation projects,preserved 87 acres of open space, created or preserved 37
recreational facilities, and created or supported 371 units of affordable housing. Of this
total, nearly$14.3 million or 21% of the Town's total project costs (exclusive of
Administrative expenses) has been received from the State as matching funds.
For further information about the CPC, visit the CPC's page of the Town's website,
http://www.lexingtonma.gov/community-preservation-committee.
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TOWN OF LEXINGTON
COMMUNITY PRESERVATION COMMITTEE
General Criteria for Project Selection
The Lexington Community Preservation Committee reviews proposals that are eligible for
funding under the Community Preservation Act(CPA), specifically projects for:
• The acquisition, creation, and preservation of open space;
• The acquisition, preservation,rehabilitation and restoration of historic resources;
• The acquisition, creation,preservation,rehabilitation and restoration of land for
recreational use;
• The acquisition, creation, preservation, and support of community housing; and
• The rehabilitation and restoration of open space and community housing that is acquired
or created with CPA funding.
Preference will be given to proposals that:
• Preserve or utilize currently owned Town assets;
• Preserve the essential character of the Town as described in the Comprehensive Plan;
• Are consistent with other current planning documents that have received wide scrutiny
and input and have been adopted by the Town;
• Receive endorsement by other municipal boards or departments;
• Save resources that would otherwise be threatened;
• Benefit a currently under-served population;
• Serve more than one CPA purpose (especially in linking open space, recreation and
community housing);
• Demonstrate practicality and feasibility to be implemented expeditiously and within
budget;
• Produce an advantageous cost/benefit value;
• Leverage additional public and/or private funds; and
• Provide long-term contributions to the Town.
Category Specific Criteria
Open space proposals that receive preference are those which:
• Preserve and/or restore threatened or deteriorating public lands;
• Permanently protect important wildlife habitat, and areas containing diverse vegetation,
geologic features, and habitat types,particularly those supporting threatened or
endangered species;
• Promote connectivity of habitat and protect or enhance wildlife corridors;
• Provide opportunities for passive recreation and environmental education;
• Provide connections with existing trails or potential trail linkages;
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• Preserve scenic views and those areas which border a scenic road;
• Provide flood control/storage;
• Preserve important surface water bodies, including wetlands, vernal pools or riparian
zones; and
• Preserve priority parcels identified in the Open Space Plan.
Historical Resources proposals that receive preference are those which:
• Protect,preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or
archaeological resources of significance, especially those that are threatened, including
those within a Lexington Historic District, on the State or National Historic Register, or
eligible for placement on such registers, or on the Lexington Historical Commission's
Comprehensive Cultural Resources Survey;
• Protect, preserve, enhance, restore and/or rehabilitate Town-owned properties, features or
resources of historical significance;
• Protect,preserve, enhance, restore and/or rehabilitate the historical function of a property
or site;
• Provide permanent protection for a historic resource;
• Support the adaptive reuse of historic properties; and
• Demonstrate a public benefit.
Community Housing proposals that receive preference are those which:
• Add affordable units to the Town's Subsidized Housing Inventory(SHI) so as to
maintain at least 10% of Lexington's housing as affordable;
• Intermingle affordable and market rate housing at levels that exceed state requirements
for the percentage of affordable units;
• Ensure long-term affordability;
• Give priority to local residents, Town employees, and employees of local businesses;
• Promote use of existing buildings or construction on previously developed or Town-
owned sites;
• Provide housing that is harmonious in design, scale, setting and materials with the
surrounding community; and
• Promote a socioeconomic environment that encourages diversity.
Recreational Resources proposals that receive preference are those which:
• Support multiple active and passive recreation uses;
• Serve a significant number of residents;
• Expand the range of recreational opportunities to serve Lexington residents of all ages;
• Jointly benefit Conservation Commission and Recreation Committee initiatives;
• Maximize the utility of recreational resources and land already owned by Lexington; and
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• Promote the creative use of railway and other corridors to create safe and healthful non-
motorized transportation opportunities.
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Community Preservation Fund Allowable Spending Purposes
OPEN SPACE HISTORIC RESOURCES RECREATIONAL LAND COMMUNITY HOUSING
DEFINITIONS (G.L.c.44B§2) Land to protect existing and future well Buildings,structures,vessels,real Land for active or passive recreational Housing for low and moderate income
fields,aquifers and recharge areas, property,documents or artifacts listed use including,but not limited to,the use individuals and families,including low
watershed land,agricultural land, on the State Register of Historic Places of land for community gardens,trails, or moderate income seniors.Moderate
grasslands,fields,forest land,fresh and or deemed by the local historic noncommercial youth and adult sports, income is less than 100%,and low
salt water marshes and other wetlands, preservation commission to be and the use of land as a park,playground income is less than 80%,of US HUD
ocean,river,stream,lake and pond significant in the history,archeology, or athletic field.Does not include horse Area Wide Median Income.
frontage,beaches,dunes and other coastal architecture or culture of the city or or dog racing or the use of land for a
lands,lands to protect scenic vistas,land town. stadium,gymnasium or similar structure.
for wildlife or nature preserves and land
for recreational use.
ACQUIRE
Obtain property interest by gift,purchase, YES YES YES YES
devise,grant,rental,rental purchase,lease or
otherwise.Only includes eminent domain taking
as provided by G.L.c.44B.
CREATE
To bring into being or cause to exist.Seideman YES NO YES YES
v.City of Newton,452 Mass.472(2008)
PRESERVE
Protect personal or real property from injury, YES YES YES YES
hann or destruction.
SUPPORT
Provide grants,loans,rental assistance,security YES,
deposits,interest rate write-downs or other including funding for affordable
forms of assistance directly to individuals and NO. NO NO housing trusts
families who are eligible for community
housing,or an entity that owns,operates or
manages such housing for the purpose of
making housing affordable.
REHABILITATE/RESTORE
Make capital improvements,or extraordinary YES, YES YES YES,
repairs to make assets functional for intended if acquired with CPA funds if acquired with CPA funds
use,including improvements to comply with
federal,state or local building or access codes or
federal standards for rehabilitation of historic
properties.
8 Adapted from information provided by Massachusetts Department of Revenue.Division of Local Services
ARTICLE 10 (a)
Project: Conservation Land Acquisition
To Be Indefinitely Postponed
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ARTICLE 10 (b)
Project: Community Center Sidewalk
CPA Category: Historic Resources
Amount Requested: $365,000
Amount Recommended: $365,000
CPC Vote: (6-1)
Project Description:
The 2014 March Special Town Meeting appropriated funds to renovate the Community Center.
At the time of the funding request, the design of the sidewalk from Marrett Road to the
Community Center was not yet complete. $50,000 for design was appropriated by the 2015
Annual Town Meeting and since that time, the Town has conducted meetings with the
proprietors of the adjacent Scottish Rite Museum to determine the location and design of the
sidewalk.
The proposed plan will fund the installation of a new, 435' cement concrete sidewalk to connect
with the existing sidewalk along the Community Center driveway. The project also includes the
installation of pedestrian-level solar LED lights and two handicapped-accessible ramps at the
Community Center entrance on Marrett Road. The construction of a third ramp on the far side of
Marrett Road and a crosswalk will also be included as part of the project but will not be funded
with CPA monies. (As of this report's publication date, the funding source for the ramp and
crosswalk was undetermined).
Project Goals and Objectives:
• Construct a sidewalk connecting Marrett Road to the Community Center; and
• Provide safe pedestrian access to the Town-owned facility.
Project Benefit:
Currently a public sidewalk leading to the Community Center does not exist. Constructing a
path from Marrett Road to the building will provide a safe pedestrian path for those who do not
access the Community Center by car. The construction of a sidewalk will also put the
Community Center in compliance with the Board of Selectmen directive that requires all public
buildings to be accessible by sidewalk. The new sidewalk will also improve handicapped-
accessibility to the facility.
Funding Request:
$365,000 is requested in FY19 for construction.
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ARTICLE 10 (c)
Project: Archives and Records Management/Records
Conservation & Preservation
CPA Category: Historic Resources
Amount Requested: $20,000
Amount Recommended: $20,000
CPC Vote: (9-0)
Project Description:
This FY19 request for CPA funds is for the conservation and preservation of historic municipal
documents and records. The current request will fund conservation and preservation of older
documents and make them available on the Town's digital archives. Documents to be conserved
under this funding request include the remaining Old Town Papers, dating from 1722 to 1923.
As an incidental part of the project, documents will also be digitized for long-term safe-keeping
and access.
Project Goals and Objectives:
• Preserve older documents and make them available on the Town's digital archives; and
• Ensure retention and accessibility for current and future access.
Project Benefit:
Significant progress has been made in preserving Lexington's historic documents. There is a
continuing need to preserve records from the 1800s and early 1900s and to make them more
accessible. The preservation and conservation of permanent records for archiving creates the
basis for documenting Lexington's history for the future.
Funding Request:
The FY19 request is $20,000.
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ARTICLE 10 (d)
Project: 9 Oakland Street-Renovation and Adaptive Re-Use
CPA Category: Historic Resources
Amount Requested: $200,000
Amount Recommended: $200,000
CPC Vote: (9-0)
Project Description:
Supportive Living Inc. (SLI), a non-profit organization,provides appropriate, affordable and
supportive housing for survivors of brain injury. In 2007, Town Meeting approved $300,000 of
a total project cost of$6.2 million to help fund the renovation of 7 Oakland Street into 15 units
of affordable housing for survivors of brain injury. In 2009, the Town was awarded the Robert
Kuehn Community Preservation Award for the adaptive re-use of 7 Oakland Street, now referred
to as the "Douglas House". SLI also owns the small building located at 9 Oakland Street and
this FY19 request seeks funds for the renovation and adaptive re-use of that structure.
The entire property, 7-9 Oakland Street, is located within the Battle Green Historic District and
is listed on the National Register of Historic Places. Built in 1882 (main facility) and c. 1900 (9
Oakland St. - foreman's house) for the M.H Merriam Company, a manufacturer of bindings and
trimmings for the shoe industry, the complex was later home to the Lexington Press, and was one
of the earliest industrial facilities in Lexington. Renovations to 9 Oakland Street will include an
additional common area for resident use and wellness programs on the first floor and additional
meeting and office space for SLI staff on the top floor.
Project Goals and Objectives:
• Promote the adaptive re-use of an historically significant structure;
• Provide additional common area for residents;
• Provide additional space for the SLI's brain injury health and wellness program; and
• Provide additional meeting and office space for SLI staff.
Project Benefit:
The adaptive re-use of 9 Oakland Street will help preserve a piece of Lexington's manufacturing
history and the new common area will enhance opportunities for community inclusion of
Douglas House residents.
Funding Request:
The total project cost is $425,000; SLI plans to support the $200,000 requested from CPA funds
with foundation grants, private donations and contributions from SLI's Board of Directors.
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ARTICLE 10 (e)
Project: Public Grounds Irrigation Improvements
CPA Category: Recreational Resources
Amount Requested: $40,000
Amount Recommended: $40,000
CPC Vote: (9-0)
Project Description:
FY19 funds will be used for updates and improvements to the existing irrigation systems on the
Town's public grounds. The Town has met with a consulting company in order to conduct an
irrigation audit and seeks to make changes to the current systems for more efficient water usage
and repairs. The proposed updates will allow irrigation to be targeted on turf areas while
conserving water. The 2017 Annual Town Meeting approved an appropriation for similar
upgrades to the Town's athletic fields. The areas targeted in this FY19 request include the Battle
Green, Hastings Park, Emery Park, the Cary Memorial Building grounds and the Town Office
Building complex.
Project Goals and Objectives:
• Implement a web-based irrigation system at public grounds areas; and
• Increase efficiency while decreasing water consumption.
Project Benefit:
Updates to the existing systems will allow irrigation to be targeted on the turf areas and result in
less water usage.
Funding Request:
The total project cost is $100,000. $40,000 is requested in CPA funds and the remainder will be
funded with free cash.
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ARTICLE 10 (f)
Project: Playground Replacement Program—Bowman
School
CPA Category: Recreational Resources
Amount Requested: $302,000
Amount Recommended: $302,000
CPC Vote: (9-0)
Project Description:
This FY19 request will fund the update and replacement of playground equipment and surfacing
behind the Bowman Elementary School and playfields. The proposed improvements will
renovate and rehabilitate existing safety surfacing and equipment so that the site will be in
compliance with the Consumer Product Safety Commission (CPSC), the American Society for
Testing and Materials (ASTM) and the American with Disabilities Act(ADA).
Project Goals and Objectives:
• Replace current playground structures and grounds with a new, up-to-date system; and
• Comply with CPSC, ASTM and ADA standards.
Project Benefit:
As existing equipment continues to age and deteriorate, more frequent repairs, maintenance and
equipment removal will be needed to ensure that the structures remain safe for all users. A total
replacement will prevent such costly repairs and maintenance.
Funding Request:
$302,000 is requested for FY19. A subsequent FY20 request is anticipated for similar updates
and replacement of the play structure at the Bridge Elementary School.
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ARTICLE 10 (g)
Project: Athletic Facility Lighting
CPA Category: Recreational Resources
Amount Requested: $975,000
Amount Recommended: $975,000
CPC Vote: (9-0)
Project Description:
The Center Recreation Complex is the most utilized park in Lexington. The current lighting
systems are outdated, constantly being repaired and do not operate efficiently. Currently, the
system is just 66% operational with a failing infrastructure. Unsafe playing conditions exist due
to some bulbs that do not work and others that project uneven and inconsistent illumination. The
existing system (software and hardware) is no longer supported for repair.
This FY19 request is for $975,000 to replace the existing lighting system and structures at the
Center#1 Baseball Field, Center# 2 Softball Field and the Center Basketball Courts with more
cost efficient fixtures and illuminants. The existing lighting system and structures at the
Gallagher Tennis Courts and the Irving H. Mabee Pool Complex will also be replaced as part of
the project. This project had previously been contemplated for completion in two phases but in
2016, the Recreation Committee combined Phases I and II of the Athletic Facility Lighting
Project to facilitate operational efficiency and allow staff to program the lights using one
software system instead of two separate operating systems.
Project Goals and Objectives:
• Provide a safer environment in which to participate in night activities;
• Enhance playing conditions for participants; and
• Increase the number of lighted Gallagher Tennis Courts (from four to ten) to increase
playability throughout the season.
Project Benefit:
The installation of newer energy and cost efficient systems will provide financial savings to the
Town,reducing operating costs by approximately 53% over 25 years (compared to the prior
technology). The specifications also include a 25-year warranty and maintenance program,
thereby eliminating maintenance costs for the duration. The proposed lighting will also be less
obtrusive to the neighborhood and environment.
Funding Request:
$975,000 is requested for FY19.
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ARTICLE 10 (h)
Project: Center Track and Field Reconstruction
CPA Category: Recreational Resources
Amount Requested: $2,829,000
Amount Recommended: $2,829,000
CPC Vote: (7-1-1)*
Project Description:
The Center Track area is one of the most heavily used facilities in Town. The track and
associated athletic field are used by the Lexington Public Schools, Recreation and Community
Programs, youth and adult groups and residents. The existing track base is over 30 years old and
the track surface was last re-coated in 2012 which added an additional 5-6 years to the life of the
track. The track surface continues to wear out at a high rate creating unsafe conditions, including
tripping hazards. Currently, it is unsafe to host organized programming.
This FY19 funding request will completely reconstruct the track and include the addition of two
lanes. The project will also provide for a complete renovation of the athletic field, the installation
of a new lighting system and the replacement of existing bleachers and fencing.
A natural grass/synthetic turf hybrid field is proposed for the new athletic field within the Center
Track and will provide more stability while looking, feeling and playing like a natural grass
field. This portion of the project is ineligible for CPA funding.
Project Goals and Objectives:
• Provide a safe and well maintained outdoor facility for community use;
• Allow for both competitive and leisure use of an outdoor track to promote health and
wellness;
• Increase playability with new technology for the fields, allowing for less impact during
inclement weather; and
• Mitigate the Town's field shortage by providing lights to maintain the current level of
services and providing additional use.
Project Benefit:
The Center Track area is used for walking, running, track and field events, soccer, Special
Olympics and physical education classes at Lexington High School. The reconstruction will
allow for continued high use for this wide range of users and provide a safer and more
comfortable surface.
Funding Request:
The total project cost is $3,340,000. Due to the restriction on CPA funds being used for
synthetic playing fields, only$2,829,000 is eligible for CPA funding. The synthetic turf portion
of the project is estimated to cost$511,000; this allocation will be funded as General Fund Debt.
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*The CPC vote on this request was taken before questions over the possible need for use of the
track and field space for potential future high school construction were addressed. At
subsequent joint meetings of the School Committee and Board of Selectmen the issue was
explored and determined to not be of concern. The two members who did not vote to support this
project are satisfied with this determination and have expressed their support for the project at a
later meeting of the CPC.
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ARTICLE 10 (i)
Project: Old Reservoir Bathhouse Design
CPA Category: Recreational Resources
Amount Requested: $75,000
Amount Recommended: $75,000
CPC Vote: (9-0)
Project Description:
The Old Reservoir Bathhouse was built in 1975 and is in need of a complete renovation. FY19
funds are requested to complete a feasibility study for renovations to the building. The project is
anticipated to include repairs to the plumbing system, installation of new fixtures (showers,
toilets, sinks, drinking fountain) and aerators, replacement of the existing roof and the
installation of a new shade structure. The bathhouse is not ADA compliant in its current
condition and the project will address those accessibility issues in the bathhouse and the
walkway surrounding the site. Based on the results of the feasibility study, the construction
phase is scheduled for FY20.
Project Goals and Objectives:
• Provide funds to complete a feasibility study for renovations to the Old Reservoir
Bathhouse; and
• Address accessibility issues in the bathhouse, walkway and surrounding site.
Project Benefit:
The feasibility study will provide the Town with a detailed list of recommended upgrades and
repairs, thus allowing the Town to plan and budget the upgrades and repairs effectively and
responsibly. The Old Reservoir is a heavily used facility during the summer and addressing the
immediate needs of the bathhouse will ensure the safety and well-being of patrons and staff
Funding Request:
$75,000 is requested for the feasibility study in FY19. A subsequent request for construction
funding is anticipated in FY20, preliminarily estimated at approximately$500,000.
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ARTICLE 10 (j)
Project: Lowell Street/Farmview Affordable Housing
Supplemental Funds
CPA Category: Community Housing
Amount Requested: $1,400,000
Amount Recommended: $1,400,000
CPC Vote: (7-0)
Project Description:
The 2014 Annual Town Meeting approved a total of$1,284,653 to be used by LexHAB for the
development of community housing on somewhat less than one-half acre of the 7.93 acre former
Busa Farm site off Lowell Street. The Town acquired this property with CPA funds in 2009.
This previously approved amount included use of remaining fund balances from prior
appropriations for community housing by the 2011 and 2012 Annual Town Meetings, but has
determined to be insufficient for LexHAB to construct two free-standing structures, each
containing three units of affordable housing. Each building will have a basement-level unit (1
bedroom), a ground floor unit (2 bedrooms) and a top unit (2 bedrooms). Both ground floor
units will be fully handicapped-accessible. LexHAB requests a supplemental appropriation of
$1,400,000 from the 2018 Annual Town Meeting.
Several factors have necessitated this supplemental request. The results of engineering and
architectural work revealed that the initial construction cost estimate, the basis for the 2014
request, was too low. Also, the current plan includes providing full handicapped-accessibility to
the ground floor units instead of just partial accessibility and purchasing solar panels for the two
buildings instead of leasing them. Most importantly, in 2017 the Town, relying on the advice of
Town Counsel, informed LexHAB that it must adhere to Massachusetts public bidding
requirements, including adherence to prevailing wage standards. The prevailing wage element
will increase the cost of construction by about 30 percent. Work on the triplex recently
completed on Fairview Avenue commenced prior to implementation of the public bidding and
prevailing wage requirements; its cost was $875,000. The Lowell Street project is for two such
structures on a more challenging site. Construction costs have been increasing, currently at a
rate of four percent per year(as stated by the Town Engineer at the March 19, 2018 Board of
Selectmen meeting). The recently completed bidding process yielded a low bid for the
construction phase of$2.4 million, a factor determinative of the amount of the current request.
The community housing units on Lowell Street will be subject to specific standards (listed on
page 21) set in place by the CPC and agreed upon by LexHAB and the Board of Selectmen. All
affordable housing units acquired with CPA funds are protected through permanent deed
restrictions and become part of the Town's Subsidized Housing Inventory (SHI).
Project Goals and Objectives:
• Create six units of community housing to be included on the Town's Subsidized Housing
Inventory(SHI).
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Project Benefit:
The creation of the six units of affordable housing will help promote economic diversity and
provide much needed affordable housing within Lexington.
Funding Request:
$1,400,000 of FY19 funding will be used in conjunction with $1,284,653 previously authorized
by Town Meeting.
20
Guidelines for the Use of CPA Funding by LexHAB
The following are guidelines agreed upon by the Community Preservation Committee,
LexHAB and the Board of Selectmen for the acquisition of affordable units with Town CPA
funds.
1.) All units purchased with CPA funds shall be submitted for inclusion on the Subsidized
Housing Inventory(SHI).
2.) Each acquisition shall increase the affordable housing stock. Monies shall be spent only on
acquisition or rehabilitation of a unit that results in an addition to the pool of affordable units.
3.) Dwellings to be purchased shall be one or two family(single, duplex or condominium unit).
4.) The size of the units maybe up to 1,500 square feet of habitable space.
5.) If LexHAB builds the unit,the size maybe 3 bedrooms, expandable to 4.
6.) LexHAB shall try to purchase dwellings on public bus routes,including Lexpress Routes.
7.) Total CPA funds expended for a unit of housing, including legal and professional services,
whether built new on purchased land or purchased and renovated, shall not exceed$525,000.
8.) Efforts shall be made to maximize energy efficiency in each unit.
9.) As a general policy, CPA funds shall not be expended for the demolition of any houses listed
on the Cultural Resources Inventory.
10.) When LexHAB identifies a housing unit or land for acquisition, it shall submit a proposal to
the CPC and the Capital Expenditures Committee for comment prior to submittal to the
Board of Selectmen. Approval by the Board of Selectmen is required for any LexHAB
purchase of a unit or of land.
11.) Any property or properties acquired by LexHAB for the creation,preservation or support of
community housing with total or partial funding from the CPA shall be subject to a
permanent deed restriction limiting its use to the stated acquisition purpose. Such deed
restrictions shall be in a form approved by the Massachusetts Department of Housing and
Community Development and shall be timely recorded at the appropriate Registry of Deeds.
12.) CPA funds appropriated to LexHAB by Town Meeting shall be identified in a specific
MUNIS account. Expenditures against the account shall be submitted to the Town Manager,
with a copy to the CPC Administrative Assistant.
13.) Funds remaining in the LexHAB account may be carried over from year to year for
subsequent acquisitions of affordable housing units.
(Approved February 17, 2011; amended February 20, 2013)
21
ARTICLE 10 (k)
Project: Debt Service
CPA Category: Open Space, Historic Resources
Amount Requested: $2,314,516
Amount Recommended: $2,314,516
CPC Vote: (7-0)
FY19 debt service obligations are shown as an aggregate. They consist of five components
totaling$2,314,516 and are described below:
1) Wright Farm: $380,550:
Under Article 9 of the 2012 Annual Town Meeting, voters approved the $3,072,000 acquisition
of a substantial portion of the Wright Farm property. Of this appropriation, the Town was
authorized to borrow $2,950,000. In February 2013, the Town sold a $2.95 million bond
anticipation note (BAN) that came due in February 2014. The interest payment on the BAN was
$36,875. The BAN was refinanced in February 2014 through the issuance of$2.95 million bond
for a ten year term. The first debt service payments of principal and interest on the bond were
made in FY15. Debt service on the bond for FY19 is $380,550, representing $295,000 of
principal and$85,550 of interest.
2) Community Center Acquisition: $954,100:
At the Special Town Meeting in March 2013, voters approved an appropriation of$10,950,000
to fund the acquisition of a portion of the Scottish Rite Property at 39 Marrett Road, to become
the Lexington Community Center. The CPA portion of this purchase was $7,390,000. In
November 2013, the Town sold a$7.39 million bond anticipation note that came due in February
2014. The interest payment on the BAN was $9,237. In February 2014, a $7.39 million bond
was issued for a ten year term to retire the BAN. The first debt service payments of principal
and interest on the bond were made in FY15. Debt service on the bond for FY19 is $954,100 of
which$740,000 represents principal and$214,100 represents interest.
3) Cary Memorial Building Upgrade: $838,400
Under Article 2 of the Special Town Meeting in March 2014, Town Meeting approved an
appropriation of$8,677,400 to fund the cost of renovations to the Cary Memorial Building. Of
this amount, $8,241,350 was requested in CPA funding to be financed through the issuance of
debt. A bond anticipation note in the amount of$3,286,000 was issued in June 2014; the note
came due in February 2015 at which time a bond of$6,569,000 was issued, comprised of two
components: the conversion of$2,286,000 of the June 2014 note to long-term debt, and new
financing of the project in the amount of$4,283,000. In February 2015, the residual portion of
that June 2014 note, $1,000,000, was refinanced as a note with a term of four months at which
time it was proposed that it be retired with cash from the Community Preservation Fund (CPF).
An appropriation of$1,000,000 for this purpose, plus $960 for the interest due on that note was
approved under Article 30 of the 2015 Annual Town Meeting. The first debt service payments
of principal and interest on the $6,569,000 bond were made in FY16. FY19 debt service is
$838,400, of which $655,000 represents principal and $183,400 represents interest.
22
4) Community Center Renovations: $47,166
At the November 2013 Special Town Meeting, voters approved $3,169,000 in initial renovation
costs to prepare the former Scottish Rite building for use as a Community Center and to enable
Town Departments to move into the building. Subsequent to that time, the recommendations of
the Selectmen-appointed Ad hoc Community Center Advisory Committee resulted in an
accelerated construction schedule and modifications to the scope of renovations at the
Community Center. The revised total cost of the project was $6,720,000, of which $6,297,184
was CPA eligible. The bulk of this cost was financed from cash on hand under Article 3 of the
March 24, 2014 and Article 10 of the June 16, 2014 Special Town Meetings. Of the revised
amount, the Town was authorized to borrow $451,000. $315,000 was issued as a bond
anticipation note in February 2016 which came due in July 2016. An FY17 debt service
payment in the amount of$317,432 was authorized to pay for the retirement of the note plus
accrued interest. In February 2018, a short term note was issued to cover expenses for additional
improvements made in the last year. This note will be retired when it comes due in February
2019. The FY19 debt service payment for the BAN will be $47,166, representing $45,796 of
principal and $1,370 of interest. There is an additional $49,765 that is authorized but unissued
for this project.
5) Center Track Project: $94,300:
The 2018 Annual Town Meeting will be asked to consider a total of$3,340,000 under Article 10
(k) for the Center Track and Field Reconstruction project. Of this total, $2,829,000 is requested
in CPA funding to be financed through the issuance of debt. Based on a preliminary cash flow
for the project, a bond anticipation note for the full amount would be issued in June 2018 to
cover expenses through the end of the year. The note would come due in February 2019 at
which time it would be converted to long-term debt for a projected term of five years. The
estimated FY19 interest payment on the CPA portion of the bond anticipation note is $94,300.
Projected CPA debt service totals through FY2026 for existing obligations are listed below.
These include future obligations for the Center Track and Field Reconstruction project, to be
voted on at 2018 Annual Town Meeting.
Community Preservation Fund Debt Service Projections
FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
Projected Projected Projected Projected Projected Projected Projected Projected
Wright Farm-from Open Space $ 380,550 $ 365,800 $ 351,050 $ 339,250 $ 324,500 $ 309,750 $ - $ -
Marrett Rd.Purchase -from
Historic Resources&
Unbudgeted Reserves $ 954,100 $ 917,100 $ 880,100 $ 850,500 $ 808,500 $ 771,750 $ - $ -
Cary Memorial Building
Construction-from Unbudgeted
Reserves $ 838,400 $ 812,200 $ 786,000 $ 759,800 $ 733,600 $ 707,400 $681,200 $ -
Community Center Renovation-
from Unbudgeted Reserves $ 47,166 $ - $ - $ - $ - $ - $ - $ -
Center Track and Field
Reconstruction-from
Unbudgeted Reserves $ 94,300 $ 707,250 $ 678,960 $ 650,670 $ 622,380 $ 594,090 $ - $ -
TotalCPADebtService $2,314,516 $2,802,350 $2,696,110 $2,600,220 $2,488,980 $2,382,990 $681,200 $ -
23
ARTICLE 10 (1)
Project: Administrative Budget
CPA Category: Administrative
Amount Requested: $150,000
Amount Recommended: $150,000
CPC Vote: (9-0)
Project Description:
The Community Preservation Act permits up to 5% of annual CPA funds to be spent on the
operating and administrative costs of the Community Preservation Committee. The Committee
is allowed to use this money to pay for staff salaries, mailings, public notices, overhead, legal
fees, membership dues and other miscellaneous expenses related to CPA projects. Five percent
of anticipated FY19 revenue from the surcharge and the state supplemental match is $275,700;
however, the CPC only requests $150,000. This money will be used to fund the Committee's
part-time administrative assistant, member dues to the non-profit Community Preservation
Coalition, administrative expenses, legal and miscellaneous expenses and land planning,
appraisals and legal fees for open space proposed to be acquired using CPA funds.
The CPC's administrative assistant tracks and monitors all Town Meeting-approved CPA
projects,monitors draw-downs and financial transactions in conjunction with the Finance
Department, drafts and reviews grant agreements, drafts and updates CPA reports and
correspondence, completes state-mandated reporting, oversees the annual CPA project
application process,posts meetings and schedules public hearings, takes minutes of all CPC
public meetings and hearings, works with numerous departments, communicates with project
applicants, updates and maintains the Committee's webpage and assists the CPC and others as
needed with CPA related activities and agreements. The three-day a week, FY18 cost for the
administrative position totals $40,108, including health and dental benefits carried by the Town.
Membership dues of$7,900 (unchanged since FY15) are paid to the Community Preservation
Coalition (www.communitypreservation.org). A non-profit statewide organization, it responds
to legal and technical questions, provides CPA news and information to participating
communities and engages in legislative advocacy and lobbying. The Community Preservation
Coalition continues to be a strong advocate for a long-term funding solution for the CPA Trust
Fund.
The CPC designates $50,000 of its administrative budget for the planning, conceptual plan
development, legal, survey and appraisal work associated with the proposed acquisition of open
space. Such funds enable the Board of Selectmen or Conservation Department to complete, in a
timely manner, the due diligence required to prepare for a potential CPA land acquisition.
While total expenditures from the administrative budget can vary from year to year, the
Committee continues to endorse $150,000 as a conservative budget amount for the adequate
coverage of all anticipated costs. Funds appropriated for administrative expenses but not spent
in a given fiscal year revert to the CPA Undesignated Fund Balance at year's end.
Funding Request: The FY19 request for the CPA administrative budget is $150,000.
24
Status Report on FY 2018 CPA Projects
Interpretive Signage Project (Art. 10 (a))
The Lexington Historical Society continues the preliminary work on the $38,400
Interpretive Signage Project approved by the 2017 Annual Town Meeting. The project
includes the repair and replacement of walking tour signs and wooden mounts, the
installation of additional signs and the creation of a walking tour map. Further assessment
of existing sign conditions, the possible addition of signs and the appropriate composition
of signs is required before the necessary project cost estimates may be sought, required
funding confirmed and project action plan modified.
Parker's Revenge Interpretive and Public Education Signage and Displays (Art. 10
(b))
The Friends of Minuteman National Park submitted this request for $41,350 of FY18
funding to implement Phase II of the Parker's Revenge Site Restoration project. (Funds for
Phase I were approved by the 2015 Annual Town Meeting). Phase II includes the design,
fabrication and installation of a wall-mounted,museum quality exhibit case constructed to
house the archaeological artifacts discovered during Phase I. Funding will also be used for
the design and installation of graphic wayside exhibit panels and the development of a solar
powered audio component for the external exhibit panels. An agreement for design
services with Content Design Collaborative, LLC has been signed. The exhibit fabrication
and installation contractor has also been identified and initial draft content for the waysides
has been drafted.
Greeley Village Rear Door and Porch Supplemental Request (Art. 10 (c))
The 2016 Annual Town Meeting approved $263,250 in CPA funds to help finance a
portion of the preservation of all rear exit doors and porches at Greeley Village. The
Lexington Housing Authority submitted this FY18 supplemental request ($56,712) to cover
the cost of unforeseen issues related to the porch decking material. The entire project is
nearing completion and it is anticipated that the remaining punch list items will be
completed in the spring of 2018.
Affordable Units Preservation-Judge's Road/Pine Grove (Art. 10 (d))
2017 Annual Town Meeting authorized $1,048,000 to preserve 16 affordable housing units
at Pine Grove Village; the development was converted from a co-op to a condominium
development of deed-restricted units. Five of the 16 units were conveyed to the Lexington
Housing Authority so the five units could remain in perpetuity as very low-income housing
units. CPA funding was used to pay for deed restrictions, the interior rehabilitation of the
housing authority units, and other associated costs. The real estate transaction was
executed on December 1, 2017. The Pine Grove Village Affordability Trust was
25
established for the purpose of holding funds from the Town of Lexington for the benefit of
the shareholders of Pine Grove Village, Inc. The trust was created in consideration of the
affordability covenant on the sale price of the units. Moderate income shareholders are
entitled to receive a specific amount upon the sale of their units.
Willard's Woods and Wright Farm Meadow Preservation (Art. 10 (e))
$40,480 was approved by the 2017 Annual Town Meeting for the restoration,preservation
and protection of approximately 20 acres of conservation meadow at Willard's Woods and
Wright Farm. The FY18 appropriation furthers the goals of the multi-year Conservation
Meadow Preservation Program which has funded the restoration and preservation of the
land at both Hennessey Field and Joyce Miller's Meadow. Work at Wright Farm is
scheduled for the spring of 2018 and work at Willard's Woods is set to commence in the
fall of 2018.
Cotton Farm Conservation Area Improvements (Art. 10 (f))
2017 Annual Town Meeting approved an appropriation of$301,300 to fund the design and
construction work needed to address several long-term goals at the Cotton Farm, a Town-
owned property. The project includes removal and naturalization of a major portion of the
existing driveway and parking area, relocation and construction of a new expanded parking
area and installation of an ADA accessible trail and pond viewing platform. To-date, the
survey and wetland delineation work is complete. An RFP for design work will be issued
in the winter of 2018. Design work and permitting is expected to be complete in 2018 and
construction is planned for 2019.
Wright Farm Supplemental Funds (Art. 10 (g))
This $87,701 appropriation supplemented the legal work, site assessment work and land
management originally associated with the 2015 purchase of the second parcel of the
Wright Farm property. The contaminated soil discovered during an environmental site
assessment was transported from the site in 2017. Remaining funds will cover legal costs,
assist with the preparation and filing of the affordable housing deed restriction and fund the
monitoring of the restriction by the grantee and allow the Conservation Commission to
prepare the conservation deed restriction.
Munroe School Window Restoration (Art. 10 (i))
$675,000 of FY18 CPA funds were requested for the restoration of the existing windows at
the former Munroe School Building, based on a study funded with previously appropriated
CPA funds. The scope of the planned restoration necessitated partial accessibility upgrades
to the building, including building access from the rear entrance and renovations to an
existing bathroom to make it handicapped-accessible. To-date,bids and re-bids have been
received over budget. The Department of Public Facilities is currently working on a
resolution that will allow both the window and accessibility aspects of the project to move
forward, as planned.
26
Park Improvements-Athletic Fields (Art. 10 (1))
This appropriation of$125,000 funded improvements to the current irrigation systems at
the Town's athletic fields. The system was upgraded to a web-based system focused on
efficiency and water conservation, allowing irrigation to be targeted on playing areas. The
funding request covered the cost of implementing the technology at 14 athletic fields and
included the purchase and installation of valves, plumbing, controllers and all installation
costs at each site. Work is ongoing and is expected to be completed in the spring of 2018.
Town Pool Renovation (Art. 10 (m))
This FY18 appropriation of$2,154,350 was approved for the construction phase of the
Town Pool Renovation project, including the replacement of the existing filtration systems
and the implementation of numerous facility upgrades. Construction remains ongoing and
completion is tentatively scheduled for the spring of 2018.
Park and Playground Improvements (Art. 10 (n))
This FY18 appropriation ($60,000) funded the replacement and update of the swing sets at
Bow Street Park, Franklin Park and Munroe Park. Funding was also approved for the
installation of bike racks at all three locations. Work remains ongoing and the project is
tentatively scheduled for completion in the spring of 2018.
FY 2018 Projects Indefinitely Postponed, 2017 ATM
1. Art. 10 (h) Stone Building Feasibility Study
2. Art. 10 (j) Center Streetscape Improvements
3. Art. 10 (k) Community Center Sidewalk
27
Status Report on FY 2017 CPA Projects
Keeler Farm Community Housing Acquisition (Art. 8 (e))
The 2016 Annual Town Meeting appropriated $185,000 in CPA funds to enable LexHAB
to purchase one unit of affordable housing in the Keeler Farm development. The single-
family residence consists of two bedrooms, one bathroom and is approximately 1,024
square feet. While Town Meeting approved the full purchase price to be paid from CPA
funds, LexHAB was also awarded Home Investment Partnership (HOME) funds to assist
with the acquisition. LexHAB closed on the property on May 1, 2017 and the unit is now
occupied by a tenant. Due to LexHAB's receipt of HOME funds, it is anticipated that the
remaining balance of the CPA appropriation will be returned to the Community
Preservation Fund at the end of FY18.
Greeley Village Rear Door and Porch Preservation (Art. 8 (f))
The Lexington Housing Authority(LHA) originally requested $263,250 in FY17 CPA
funds to help finance a portion of the preservation of all rear exit doors and porches at
Greeley Village. The failing doors and porches were identified by LHA as priority needs
and CPA funds are being used in conjunction with LHA's allocation from the Department
of Housing and Community Development (DHCD). Supplemental funds of$56,712 were
requested in FY18 to complete the project. (See description of Article 10(c)under FY
2018 Status Report). The project is nearing completion and it is anticipated that the
remaining punch list items will be completed in the spring of 2018.
Wright Farm Barn Needs Assessment and Feasibility Study (Art. 8 (g))
$35,000 was appropriated by the 2016 Annual Town Meeting to fund a feasibility study for
the barn located on the Wright Farm property. The feasibility study will consist of a
structural stability analysis, educational programming needs assessment and architectural
design assessment. Unanticipated remediation of the soil surrounding the site was
conducted in 2017. An architect is currently being engaged to conduct the needs
assessment and prepare conceptual design plans based on the environmental education
programming needs.
Antony Park Construction Funds (Art. 8 (h))
CPA funds were appropriated by the 2016 Annual Town Meeting for construction of a park
within Tower Park, commemorating Lexington's sister city, Antony, France. $60,000 in
CPA funds were approved to supplement existing private donations received by the
Tourism Committee to complete the project. The proposed design will rehabilitate a
section of Tower Park to include a space reflective of French gardens and species and will
include a sitting wall, pathways, landscaping and a memorial linking the two cities. Work
is underway and it is anticipated the project will be completed in the fall of 2018.
28
Minuteman Bikeway Wayfinding Signs Implementation (Art. 8 (i))
$120,000 was appropriated by the 2016 Annual Town Meeting for the purchase and
installation of approximately 220 signs containing information on proper etiquette, bikeway
access, nearby attractions and regulatory signage. Installation of the bikeway signage is
underway. Once this work is complete, the next phase of the project will include design,
fabrication and installation of interpretive displays and informational kiosks at key points
along the trail.
Town Pool Design and Engineering Costs (Art. 8 (j))
This FY17 request provided partial funding for Phase III of the Town Pool Renovation
project. $166,000 was approved to fund the design and engineering costs for replacement
of the existing filtration system and additional work required to ensure the successful
operation of the pool complex. The design and engineering work began in October 2016
and remains ongoing as the project has progressed through the construction phase. (See
description of Article 10 (m)under FY 2018 Status Report).
Granite Forest Pocket Park Construction at Lincoln Park (Art. 8 (1))
$30,000 was approved by the 2016 Annual Town Meeting for construction of a pocket park
within Lincoln Park, creating a greenway corridor that will connect the lower park to the
upper park. Design plans call for the installation of granite benches and fixtures. This is a
public/private partnership between the Town and the Lincoln Park Sub-Committee. The
Sub-Committee intends for the project to go out to bid in 2018.
Park Improvements-Athletic Fields (Art. 8 (m))
Funds were approved for renovations to the Adams Park multipurpose athletic field located
behind the Waldorf School. The athletic field is used by Lexington youth organizations on
weekends and evenings and by the Waldorf School during the day. Renovations will
include laser grading the athletic field, grading for proper drainage and adding permanent
park benches. The renovation of the Adams Park multi-purpose field was completed in
summer 2017. The accessible path portion of the project will be re-bid in spring 2018 with
an anticipated completion date later in the calendar year.
Grain Mill Alley Design Implementation (Art. 8 (o))
The FY17 appropriation for the Grain Mill Alley project funded the development of the
`bookends' of the alley that runs between Mass Ave and the Minuteman Bikeway.
Improvements to the Mass Ave end of the alley will include brick paving,plantings and fixed
seating. An alternative transportation node is envisioned for the space adjacent to the bikeway
which will include the installation of bike racks, fixed seating, a bike repair station,plantings and
a raised pedestrian crossing to improve safety. To-date, FY17 funds remain unspent. The
Historical Society owns a parcel of land that is needed to implement the alternative
transportation node, as designed. At this time, the Town and the Historical Society are
29
considering a land swap. It is anticipated that the surveyor will conduct the necessary field work
in the spring of 2018, once the snow cover has completely melted.
Completed FY 2017 Projects, 2016 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (b) Munroe Center for the Arts Window Study. $30,000/ $29,550
2. Art. 8 (c) Lexington Arts and Crafts Society Parsons Gallery Lighting Renovation.
$24,280/ $24,280
3. Art. 8 (k) Park Improvements- Hard Court Resurfacing. $61,000/ $59,959
4. Art. 8 (n)Park and Playground Improvements. $75,000/ $57,559
FY 2017 Projects Indefinitely Postponed, 2016 ATM
1. Art. 8 (a) Munroe Tavern Archaeological Dig
2. Art. 8 (d) Visitors Center Renovation
30
Status Report on FY 2016 CPA Projects
Conservation Meadow Preservation Program (Art. 8 (a))
The 2015 Annual Town Meeting approved$26,400 in CPA funds for the first phase of a
multi-phase meadow preservation project. Approximately 75 acres of Lexington's
conservation land are upland meadows that require extensive annual management measures
to maintain their open and natural condition. This FY16 appropriation funded the
preservation of Hennessey Field and Joyce Miller's Meadow. The Hennessey Field
preservation was completed in 2016. Major work at Joyce Miller's Meadow is also
complete with final restoration planting planned for the summer of 2018.
Battle Green Streetscape Improvements (Art. 8 (e))
The 2015 Annual Town Meeting approved$140,000 in CPA funds for the next phase of an
ongoing program to improve the Battle Green Streetscape. The 2014 Annual Town Meeting
approved $63,000 in CPA funds to hire an architect/engineering firm to take concept plans to the
25% design stage and develop cost estimates for the recommended improvements. That phase of
the project is ongoing. A construction funding request is targeted for FY22.
Community Center Sidewalk Design (Art. 8 (f))
$50,000 was approved by the 2015 Annual Town Meeting for additional design funds for
the Community Center Sidewalk project. Two sidewalk concepts were previously
developed by the Town with CPA funds appropriated by the November 2013 Special Town
Meeting but neither design was approved by the proprietors of the adjacent Scottish Rite
property. The FY16 request provided funds for an outside firm to develop appropriate
design alternatives. The Town continues to work with the proprietors of the Scottish Rite
land and the 2018 Annual Town Meeting will consider a request for sidewalk construction
funding under Article 10 (b).
Grain Mill Alley Design Funds (Art. 8 (o))
$18,000 was approved by the 2015 Annual Town Meeting for continuing design for
improvements to Grain Mill Alley. $21,500 was initially approved by the 2013 Annual Town
Meeting for the design project but it was determined that this additional appropriation was
needed to continue the process of designing a safe, welcoming, aesthetically appropriate and
cost-effective public space. $214,114 was requested in FY17 to fund the design and construction
of one third of the initial project- the creation of an alternative transportation node in the space
adjacent to the Minuteman Bikeway. A balance of$5,000 from this FY16 appropriation remains
unspent and will be used to supplement the FY17 request. To-date, the funds remain unspent
due to a question of land ownership. (See description of Article 8 (o)under FY 2017 Status
Report).
31
Property Purchase-241 Grove Street (Art. 9)
At the 2012 Annual Town Meeting, voters approved the purchase of 12.6 acres of the Wright
Farm, a significant portion of the 13.6 acre parcel of land located on Grove Street. The 2015
Annual Town Meeting approved the purchase of the remaining Wright Farm parcel
(approximately one acre) with $618,000 in CPA funds which included an existing farmhouse and
barn. LexHAB subsequently determined that the farmhouse was suitable for affordable housing
purposes and requested $200,000 in CPA funds under Article 5 at the November 2015 Special
Town Meeting# 2 for renovations to the farmhouse (see below-Property Improvements-241
Grove Street, Art. 5). The acquisition of the remaining property will allow the Conservation
Commission to incorporate the barn, driveway and parking area into the existing conservation
parcel and adjacent open spaces. Debt service payments are ongoing.
The Town closed on the property on February 11, 2016. A purchase and sale agreement is being
drafted in order to transfer a portion of the parcel to LexHAB. This is expected to be executed
before the 2018 Annual Town Meeting, subject to a minor alteration by Town Meeting of the
rear lot. The remainder of the property will be transferred by the Board of Selectmen to the
Conservation Commission after the 2018 Annual Town Meeting Vote.
Property Improvements-241 Grove Street (Art. 5/Nov 2015 STM)
The November 2015 Special Town Meeting authorized$200,000 in CPA funds to be used by
LexHAB for renovations necessary to convert the farmhouse on the Wright Farm property into
affordable housing. The Town completed the purchase of the property on February 11, 2016.
LexHAB has initiated procurement of a general contractor for the necessary renovations to the
house on this property. It will submit a Comprehensive Permit application to the state and the
Zoning Board of Appeals in order to create the unit of affordable housing, as approved by Town
Meeting in Article 9. LexHAB also plans to utilize students from Minuteman Technical High
School to assist with the construction.
Cary Memorial Building Sidewalk (Article 4/ 2015 March Special Town Meeting #2)
$8,241,350 in CPA funds for renovations to the Cary Memorial Building was approved by the
2014 March Special Town Meeting. At the time of the 2014 STM request, the sidewalk
accessibility design had not been decided. This request for $194,200 was approved by the 2015
March Special Town Meeting#2 for the construction of safe, accessible and aesthetically
appropriate sidewalks in front of the Cary Memorial Building. This project is currently on hold,
pending completion of the Center Streetscape design.
Completed FY 2016 Projects, 2015 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (b) Parker's Revenge Site Restoration. $36,790/ $36,790
2. Art. 8 (c) First Parish Church Restoration Historic Structures Report. $40,000/
$40,000
3. Art. 8 (d) Cary Memorial Building Records Center Shelving. $75,398/ $33,221
32
4. Art. 8 (j) Park Improvements- Athletic Fields. $85,000/ $81,141
5. Art. 8 (h) Community Center Preservation Restriction Endowment. $25,000/ $0
(Agreement has been recorded at Registry of Deeds. Enforcement funds remain
available).
6. Art. 8 (i) Park and Playground Improvements. $68,000/ $68,000
7. Art. 8 (k)Park and Playgrounds ADA Accessibility Study. $78,000/ $76,621
8. Art. 8 (1) Park Improvements- Hard Court Resurfacing. $55,000/ $54,937
9. Art. 8 (m) Lincoln Park Field Improvements-Phase 3. $220,000/ $219,968
10. Art. 8 (n) Minuteman Bikeway Culvert Rehabilitation. $290,000/ $155,366
11. Art. 8 (p) Minuteman Bikeway Wayfinding Signs. $39,000/ $39,000
12. Art. 8 (q) Lower Vine Brook Paved Recreation Path Reconstruction. $369,813/
$342,053
FY 2016 Projects Indefinitely Postponed, 2015 ATM
1. Art. 8 (g) Cary Memorial Building Sidewalk Enhancements
33
Status Report on FY 2015 CPA Projects
Cary Memorial Building Upgrades (Art. 2 2014 March STM)
The 2014 Special Town Meeting appropriated$8,677,400, of which $8,241,350 was CPA-
eligible, to upgrade the Cary Memorial Building. The project reached substantial
completion and a grand re-opening and re-dedication was held on October 24, 2015. The
project has reached final completion but it's anticipated that the remainder of the
appropriation ($108,139) will be used for sidewalk construction once design for the Center
Streetscape project is finalized. Debt service payments for the financed portion of the
project are ongoing.
Art. 3 2014 March STM-Amend Article 5 of November 4, 2013 STM, Renovation to
Community Center (see below).
Art. 10 2014 June STM-Amend Article 5 of November 4, 2013 STM, Renovation to
Community Center
The 2013 November Special Town Meeting authorized$3,169,000 under Article 5 for
renovations to the Community Center. Of this appropriation, $2,846,184 was CPA-eligible
and was to be paid in cash from the Community Preservation Fund (CPF).
An amendment to Article 5 was subsequently approved by the 2014 March STM,
authorizing a new total of$6,220,000 for the renovations. Of this new total, $5,797,184
was CPA eligible with $451,000 authorized for borrowing and the remainder to be paid in
cash from the CPF.
The 2014 June STM approved a further amendment to Article 5 (as amended at the March
2014 STM) which appropriated a new total of$6,720,000 for renovations to the community
center. Of this amount, $6,297,184 was CPA-eligible. This amendment authorized
$451,000 in borrowing with the remainder of the appropriation paid in cash from the CPF.
The renovations have reached substantial completion with the transfer of several town
departments to the facility during 2015. The Grand Opening was held on October 17, 2015
and the project has reached substantial completion with only minor punch list items
remaining.
Battle Green Streetscape Improvements (Art. 8 (e))
This project was the next step in an ongoing program to improve the Battle Green
Streetscape, focusing on efficient and safe pedestrian and vehicular flow in and around the
Battle Green. 2014 Annual Town Meeting approved $63,000 in CPA funding to hire an
architect/engineering firm to take the concept plan to the 25% design stage and develop
cost estimates for the recommended improvements. The total project cost was $90,000, the
remainder being financed through the tax levy. A consultant was hired in 2015 to provide
34
plans and specifications at 25% design. A construction funding request is targeted for
FY22. (See description of Article 8 (e)under FY 2016 status report).
LexHAB Set-Aside Funds for Development of Community Housing at the Busa
Property (Art. 8 (g))
2014 Annual Town Meeting approved a total of$1,284,653 to be used by LexHAB for the
development of community housing at the former Busa Farm site off Lowell Street, a Town
property acquired with CPA funds in 2009. This amount included use of remaining fund
balances from previous appropriations for community housing by the 2011 and 2012 Annual
Town Meetings to enable the creation of six units of affordable housing. LexHAB has submitted
a supplemental request for funding to 2018 Annual Town Meeting (see pg. 19, Article 10 (j)).
Lincoln Park Field Improvements - Phase 2 (Art. 8 (h))
2014 Annual Town Meeting approved $200,000 in CPA funds for the design, drainage and
site preparation work associated with the turf replacement at Lincoln Field#2. The
remaining balance for the project, $420,000, was appropriated through a combination of tax
levy funds and Recreation Enterprise monies. This project represents Phase II of the three-
phase capital improvement program to preserve and rehabilitate the recreational resources
at Lincoln Park. The project includes site work to prepare for the replacement of the
synthetic turf at Lincoln Field#2, including drainage, field improvements, laser grading,
rehabilitation of surrounding walkways and replacement of the edging. Work is expected
to be completed in June 2018.
Parker Meadow Accessible Trail D&E (Art. 8 (1))
This project, a collaboration between the Recreation Committee, the Conservation
Commission, the Commission on Disability and other interested citizens and land stewards,
requested $34,500 in CPA funding to design and create a universally accessible passive
recreational trail system for Parker Meadow. Design and engineering plans and final bid
documents are in progress. It is anticipated that an FY20 CPA request will fund
construction of the trail.
Land Acquisition - off Concord Road (Art. 3 June, 2014 STM)
At the June, 2014 Special Town Meeting, Town Meeting Members approved the
acquisition of 12 acres of"back land" at 430 Concord Avenue; $180,000 of this amount
was for acquisition or taking, with the remaining $40,000 for associated legal expenses.
The parcel has been subject to issues of legal ownership but the Board of Selectmen
believes that the Town has clear title to the land and no longer has an interest in pursuing
the matter through the Courts or otherwise. This appropriation will be returned to the
Community Preservation Fund at the end of FY18.
35
Completed FY 2015 Projects, 2014 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (b) Visitor Center- Design Phase. $59,332/ $10,220
2. Art. 8 (c) Hastings Park Gazebo Renovation. $120,000/ $120,000
3. Art. 8 (d) Historical Commission Inventory Forms for Priority Buildings. $35,000/
$34,040
4. Art. 8 (f) Vynebrooke Village Renovations. $300,551/ $231,725
5. Art. 8 (i) Park and Playground Improvements. $65,000/ $64,828
6. Art. 8 (j) Park Improvements- Athletic Fields. $100,000/ $92,435
7. Art. 8 (k)Park Improvements- Hard Court Resurfacing. $85,000/ $85,000
FY 2015 Projects Indefinitely Postponed, 2014 ATM
1. Art. 8 (a) Sidewalk Construction for the Community Center.
36
Status Report on FY 2014 CPA Projects
Archives and Records Management/Conservation (Art. 8 (a))
This FY14 request marked the transition from the five-year CPA-funded preservation
program addressing the major backlog of conservation and preservation needs. The 2013
Annual Town Meeting approved $20,000 for the Archives and Records
Management/Conservation initiative which concentrated on the preservation needs of
smaller and `newly historic' collections. These include Fire Book Records and the General
Register of Voters Records from 1884-1932. As of February 2017, conservation and
digitization have been completed. Microfilming and migration to Laserfiche will continue
in 2018.
CPA Conservation Restriction Enforcement Funds (Art. 8 (b))
This $25,000 project was funded by the 2013 Annual Town Meeting to draft and record
Conservation Restrictions on five CPA-funded conservation lands purchased in the last
several years. Since a conservation entity separate from the Town Conservation
Commission must hold the restriction, funding included nominal monies to ensure that such
an organization would be able to complete the baseline and documentation work and long
term monitoring necessary to responsibly hold the restriction. Town staff is currently
collaborating with Conservation Land Stewards and the Citizens for Lexington
Conservation Commission(CLC) to prepare the restrictions for acceptance by the
Conservation Commission, Board of Selectmen and the State Division of Conservation
Services. Documentation for the Cotton Farm and Leary property is complete and awaiting
approval from the state. Documentation for the Wright Farm and Goodwin parcels is in
progress.
Land Purchase- Off Marrett Road (Community Center) (Art. 2 Mar. 2013 STM)
At the March 18, 2013 Special Town Meeting, funds were approved for the purchase of the
property at 39 Marrett Road, owned by the Scottish Rite Masons, to be used as a multi-
generational community center for the Town of Lexington. The purchase price, plus
related closing expenses, totaled$10,950,000, of which$7,390,000 was eligible for CPA
funding. The purchase of the property was completed on December 5, 2013; the transition
of several Town departments to the facility occurred in 2015. The acquisition was financed
through the issuance of a $7.39 million bond anticipation note in November 2013, and
converted to a 10-year bond in February 2014. Debt service payments are ongoing.
Renovations to Buildings to be acquired at 39 Marrett Road (Art. 5 Nov. 2013 STM)
❖ (See Article 10, 2014 June STM/FY15 CPA Project Updates).
37
Completed FY 2014 Projects, 2013 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (c) Cary Memorial Building Upgrades- Design Funds. $550,000/ $550,000
2. Art. 8 (f) Park and Playground Improvements. $147,500/ $140,110
3. Art. 8 (g) Park Improvements- Athletic Fields. $65,000/ $58,485
4. Art. 8 (h) Lincoln Park Field Improvements. $150,000/ $149,999
5. Art. 8 (i) Lexington Center Pocket Park Design and Ancillary Costs. $21,500/
$21,500
6. Art. 8 (j) Merriam Hill Preservation Project. $3,000/ $3,000
7. Art. 8 (k) Moon Hill Preservation Project. $3,000/ $3,000
8. Art. 8 (1) Greeley Village Front Doors. $172,734/ $172,734
9. Art. 8 (n) ACROSS Lexington Pedestrian/Bicycle Route System. $5,000/ $5,000
10. Art. 8 (o) Buckman Tavern Restoration and Renovation. $650,000/ $616,838
FY 2014 Projects Indefinitely Postponed, 2013 ATM
1. Art. 8 (d) Muzzey Senior Center Upgrade- Phase 3.
2. Art. 8 (e) Visitor Center- Design Phase.
FY 2014 Projects Not Adopted, 2013 ATM
1. Art. 8 (m) LexHAB Set-Aside Funds for Development of Community Housing.
$450,000
38
Status Report on FY 2013 CPA Projects
Archives and Records Management/Conservation, Phase 5 (Art. 8 (a))
The 2012 Annual Town Meeting appropriated$150,000 in CPA funds for the fifth year of
the 5-Year Archives and Records Management/Conservation initiative. This work included
preservation, conservation and digitization of 1854-1895 Tax Books, 1906-1915 Valuation
Lists, 1866 Lexington Liquor Agency Records, 1815-1850 Selectmen Records, and 1677-
1844 Register of Births, Marriages and Deaths. Efforts also involved the cataloging of
collections through the collection management software, Past Perfect. This project will be
completed in the spring/summer of 2018, with remaining conserved documents migrated to
Laserfiche.
Battle Green Master Plan Implementation, Phase 2 (Art. 8 (f))
This project was approved for $143,845 at the 2012 Annual Town Meeting for repairs and
upgrades to the pathways surrounding the Battle Green and Belfry Hill and for rehabilitation
of the granite steps leading to the Obelisk and the fence at Ye Olde Burying Ground. An
architect is currently developing plans and specifications.
Land Purchase- Off Grove Street (Art. 9)
2012 Annual Town Meeting approved$3,072,000 in CPA funding for the purchase of 12.6
acres of open space at the Wright Farm property at 241 Grove Street,plus related expenses,
to be dedicated as conservation land. At the time of purchase, the Town retained a future
option to purchase the remaining .99 acre of the property, containing a farmhouse, barn and
garage. The 2015 Annual Town Meeting approved $618,000 in CPA funds for the purchase
of the remaining parcel.
The purchase of the first portion of land was completed on December 20, 2012, financed
with a short term bond anticipation note issued in February, 2013 in the amount of
$2,950,000. In February, 2014, the BAN was converted to a $2,950,000 ten-year bond, with
the first debt service payment coming due in FY15. Debt service payments are ongoing.
Completed FY 2013 Projects, 2012 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (b) Paint Mine Barn Preservation. $34,770/ $34,454
2. Art. 8 (c) Muzzey Senior Center Upgrades. $561,518/$561,518
3. Art. 8 (d) Cary Memorial Building Upgrades. $75,000/ $73,133
4. Art. 8 (e) Center Playfields Drainage, Phase 3. $605,718/ $605,718
5. Art. 8 (g) LexHAB Set-Aside Funds for Housing Acquisition. $450,000/ $0 (2014
ATM approved appropriation be used for development of community housing on the
Busa property).
6. Art. 8 (h) Buckman Tavern HS Report/Needs Assessment. $65,000/ $65,000
39
7. Art. 8 (i) Historical Society- Historical Records Preservation. $77,268/ $77,268
8. Art. 8 (j) Greeley Village Accessible Housing Project. $810,673/ $759,729
40
Status Report on FY 2012 CPA Projects
Battle Green Monument Restoration (Art. 8 (e))
$50,000 was approved by the 2011 Annual Town Meeting to address the rehabilitation and
repair of existing monuments in and around the Battle Green. Monuments to be restored and
repaired included the Obelisk, Minuteman Statue, Minuteman Monument and the Common
flagpole. A contract has been awarded and work is expected to begin in the spring of 2018.
Battle Green Master Plan Implementation, Phase 1 (Art. 8 (0)
This project was approved for $50,000 at the 2011 Annual Town Meeting to repair and
upgrade the pathways surrounding the existing monuments on the Battle Green. An architect
is currently developing plans and specifications.
Completed FY 2012 Projects, 2011 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 8 (a) ATM Archives and Records Management/Conservation. $150,000/
$150,000
2. Art. 8 (b) ATM East Lexington Fire Station Doors Replacement. $60,000/ $60,000
3. Art. 8 (d) LexHAB Set-Aside for Housing Acquisition. $365,000/ $280,347 (2014
ATM approved remainder be used for development of community housing on the
Busa property).
4. Art. 8 (g) Center Playfields Drainage Implementation, Phase 2. $911,863/ $911,863
4. Art. 8 (i) Vynebrooke Village Drainage Improvements, Phase 2. $364,800/ $261,578
5. Art. 7 (a) STM Cary Library Archives Preservation. $35,000/ $35,000
FY 2012 Projects Indefinitely Postponed, 2011 ATM
1. Art. 8 (h) Muzzey Condominium Association Window Replacement.
FY 2012 Projects Not Adopted, 2011 ATM
1. Art. 8 (c) Leary Property Planning Funds. $30,000
41
Status Report on FY 2011 CPA Projects
Archives and Records Management/Records Conservation (Art. 8 (g))
The 2010 Annual Town Meeting approved$150,000 for the third year of the on-going
preservation of the Town's historical records. The conservation and digitization of the
following bound volumes have been completed: Vital Records (1898-1937); Selectmen
Records (1863-1873), Books of Licenses and Perambulation (1850-1924); Annual Town
Reports (1875-1999); Historic Districts Commission records of historical importance;
Assessors' Records of Tax and Valuations from the 1800s and early 1900s; and the records
of the Overseers of the Poor (1855-1870). This project will remain ongoing in 2018.
Historic documents will be available in Laserfiche after preservation/conservation.
Completed FY 2011 Projects, 2010 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (a) Minuteman Bikeway Preservation. $320,000/ $308,733
2. Art. 8(b) Old Reservoir Project Stormwater Mitigation, Phase 2. $190,047/ $168,413
3. Art. 8 (c) Center Playfields Drainage, Phase 1. $875,173/ $872,595
4. Art. 8 (d) Greeley Village Siding Replacement. $386,129/ $378,027
5. Art. 8 (e) Vynebrooke Village Drainage Study. $10,000/ $9,999
6. Art. 8 (f) LexHAB Purchase of Two Properties. $695,000/ $695,000
7. Art. 8 (h) Cary Memorial Library Archives Preservation. $100,000/ $94,950
8. Art. 8 (i) Cary Memorial Building Improvements/Upgrades Study. $60,000/ $60,000
9. Art. 8 (j) Cary Memorial Building Signage. $25,000/ $25,000
10. Art. 8 (k) Municipal Building Envelope. $73,000/ $34,000
11. Art. 8 (1) Town Office Building Renovation. $1,500,000/ $1,385,169
12. Art. 8 (m) Cary Memorial Building HVAC. $35,000/ $33,274
13. Art. 8 (n) Police Station Ventilation. $31,700/ $28,361
14. Art. 8 (o) Muzzey Senior Center Improvements Study. $45,100/ $45,100
15. Art. 8 (p) White House Historic Structure Report. $18,000/ $18,000
16. Art. 8 (q) Stone Building Exterior Stabilization. $202,933/ $202,927
17. Art. 8 (r) Munroe Tavern Capital Improvements. $400,000/ $400,000
18. Art. 8 (s) Comprehensive Cultural Resources Survey. $5,300/ $5,161
19. Art. 8 (t) Battle Green Master Plan. $25,000/ $25,000
20. Art. 9 Cotton Farm Land Acquisition. $3,857,000/ $3,857,000
42
Status Report on FY 2010 CPA Projects
Completed FY 2010 Projects, 2009 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 11 (a) Center Playfields Drainage Study. $70,000/ $70,000
2. Art. 11(b) Storm Water Mitigation at the Old Reservoir and Marrett Road, Phase 1.
$569,000/ $525,198
3. Art. 11 (c) Pond Drainage Improvements to Pine Meadows GC. $200,000/ $200,000
4. Art. 11 (d) Archives and Records Management Preservation. $150,000/ $150,000
5. Art. 11 (f) Town Office Building Renovation Design. $30,000/ $30,000
6. Art. 11 (g) Police Station Space Needs Study. $45,000/ $39,115
7. Art. 11 (h) Stone Building Renovation. $180,000/ $52,093
8. Art. 11 (i) Fire Headquarters Renovation and Redesign. $29,700/ $27,261
9. Art. 11 (j) Greeley Village Roof Replacement. $320,828/ $320,828
10. Art. 11 (k) Munroe Tavern Historic Structure Report. $50,000/ $40,000
11. Art. 11 (1) Purchase of Three Properties by LexHAB. $845,000/ $845,000
12. Art. 12 Purchase of the Leary Property off Vine Street. $2,763,100/ $2,727,291
13. Art. 6 (a) STM Land Purchase off Lowell Street (the Busa Farm). $4,197,000/
$4,192,903
FY 2010 Projects Indefinitely Postponed, 2009 ATM
1. Art. 11 (e) Cary Vault Climate Control- Supplemental Appropriation.
43
Status Report on FY 2009 CPA Projects
Completed FY 2009 Projects, 2008 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 9 (a) Survey and Define Affordable Housing Study- LexHAB and Lexington
Housing Authority. $25,000/ $13,204
2. Art. 9 (b) Belfry Hill Restoration Project. $9,850/ $9,362
3. Art. 9 (c) Hancock-Clarke House Restoration. $600,000/ $600,000
4. Art. 9 (d) Reconstruction of the Gatehouse/Pond Dredging at the Old Reservoir.
$55,000/ $21,947
5. Art. 9 (e) Window Replacement at Vynebrooke Village. $158,686/ $155,155
6. Art. 9 (1) Archives and Records Management/Records Conservation. $150,000/
$150,000
7. Art. 9 (g) Purchase of Three Condominium Units at Parker Manor- LexHAB.
$652,800/ $652,800.
8. Art. 9 (i) Harrington School Playground. $75,000/ $75,000
9. Art. 9 (j) Building Upgrades to the Old Harrington School. $330,000/ $330,000
10. Art. 9 (k) TOB Complex Building Envelope. $95,000/ $95,000
11. Art. 9 (1) East Lexington Fire Station- Storm Window and Central Air Conditioning.
$47,500/ $46,287
12. Art. 9 (m) ADA Accessible Bathrooms and Appropriate Signage at the Town Office
Building. $70,000/ $70,000
13. Art. 9 (n) Town Office Building Use Study and Renovation Design. $80,000/
$80,000
14. Art. 9 (q) Replacement of Munroe School Fire Prevention System. $579,550/
$344,803
15. Art. 5 STM Acquisition of the Goodwin Parcels. $181,517/ $180,343
16. Art. 6 STM Harrington Preschool Playground Supplemental Appropriation. $35,135/
$19,278
FY 2009 Projects Indefinitely Postponed, 2008 ATM
1. Art. 9 (h) Senior Center Design, Renovation and Expansion.
2. Art. 9 (o) Stone Building Renovation.
3. Art. 9 (p) Proposed Land Acquisitions.
44
Status Report on FY 2008 CPA Projects
Historic Preservation at Ye Olde Burial Ground and Munroe Cemetery (Art. 26 (b))
The 2007 Annual Town Meeting voted $367,000 in CPA funds to hire a qualified stone
conservator and a qualified stone preservation contractor to preserve and repair the grave
markers at Ye Olde Burial Ground and Munroe Cemetery. Ivan Myjer, of Building
Monument Conservation, was hired as the stone conservator and project overseer.
ConservArt LLC was hired to perform preservation and restoration work at Ye Olde Burial
Ground, Munroe Cemetery and Robbins Cemetery. Based upon reports from Ivan Myjer, a
majority of markers and stones at Ye Olde Burial Ground, Munroe Cemetery and Robbins
Cemetery have been repaired and restored. Attention will now turn to the final phase of the
project. This will include any final restoration work at these cemeteries, and the development
of a map of each cemetery. This final phase of work is expected to be conducted during the
fall of 2018.
Tourism Signs (Art. 26 (i))
At the 2007 Annual Town Meeting, $18,360 was voted for directional and storytelling
signage in Lexington. The directional signage from local highways to the Town's historic
sites has been created and installed. One remaining sign is still in the design phase, a
storytelling sign about April 19th, 1775,planned for the Battle Green. The Tourism
Committee applied for FY14 funding for three other signs; two for Buckman Tavern and one
for Belfry Hill to use some of the available funds from this project. The CPC voted to
authorize the use of up to $3,000 of the $6,500 remaining Sign Project funds for the FY14
request. Currently, there is $3,850 in available funding for the completion of this FY08
project, but work has been put on hold pending possible improvements to the Battle Green
and Visitors Center.
Completed FY 2008 Projects, 2007 ATM: Amount Appropriated/Amount Spent
1. Art. 26 (a) Center Playfields Drainage Engineering Study. $40,000/ $40,000
2. Art. 26 (c) Approved Fire Monitoring/Historic Houses. $18,120/ $17,175
3. Art. 26 (d) Boiler and Oil Tank for Buckman Tavern. $10,685/ $9,900
4. Art. 26 (e) Comprehensive Cultural Resources Survey. $90,000/ $90,000
5. Art. 26 (f) Greeley Village Window Replacement. $228,404/ $221,115
6. Art. 26 (g) East Lexington Branch Library(Stone Building) - Historic Structure
Report. $43,000/ $43,000
7. Art. 26 (h) Cary Hall Restoration and Rehabilitation (Assessment of Cary Hall as
a Performance Center). $147,130/ $68,257
8. Art. 26 (j) Douglas House - Rehabilitation of 7 Oakland Street(Rehabilitation of
the former Minuteman Press Building for affordable housing for brain-injured
adults). $300,000/ $300,000
9. Art. 26 (k) West Lexington Greenway Corridor$125,000/ $124,670
10. Art. 26 (1) Muzzey High Condominium Building Study. $53,500/ $53,500
45
Status Report on FY 2007 CPA Projects
Completed FY 2007 Projects, 2006 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 25 Open Space and Recreation Plan. $20,000/ $20,000
2. Art. 28 (c) Fire Station/Bedford Street Renovations. $100,000/ $100,000
3. Art. 28 (g) Police Station- Interior Renovations. $100,000/ $100,000
4. Art. 28 (i) Cary Memorial Building Vault Climate Control. $60,000/ $56,437
5. Art. 4 (b) STM Hancock-Clarke House Pre-Restoration Project(Historic Structure
Report, Building Usage Study, Accessibility Evaluation and Construction
Specifications). $25,000/ $25,000
6. Art. 4 (c) STM Lexington Depot—Elevator Project. $44,000/ $44,000
7. Art. 4 (d) Cary Vault Shelving. $60,000/ $60,000
NOTE:All unspent project funds are returned to the "bucket"from which they were
originally appropriated.
46
CPF ACCOUNT BALANCES
2018 Annual Town Meeting
APPROPRIATED TO DATE
(by category as of March 1, 2018)
CATEGORY
COMMUNITY HOUSING $9,869,812
HISTORIC RESOURCES $32,542,863
OPEN SPACE $14,849,841
RECREATIONAL RESOURCES $8,890,599
TOTAL $66,153,115
ADMINISTRATIVE EXPENSES $1,505,000
TOTAL APPROPRIATIONS TO DATE $67,658,115
AVAILABLE FOR APPROPRIATION AT ANNUAL
TOWN MEETING, MARCH 2018
AVAILABLE BALANCES
COMMUNITY HOUSING RESERVE $56,437
HISTORIC RESOURCES RESERVE $447,833
OPEN SPACE RESERVE $261,322
UNBUDGETED RESERVE $661,352
UNDESIGNATED FUND BALANCE $1,496,296
TOTAL $2,923,240
ESTIMATED REVENUES FY19
PROPERTY SURCHARGE $4,805,000
STATE MATCH (15% est.) $689,000
INVESTMENT INCOME $20,000
TOTAL $5,514,000
TOTAL ESTIMATED CPF FUNDS
AVAILABLE FOR FY19 $8,437,240
47
FY19 CPA PROJECT COSTS AND SUMMARY
ANNUAL TOWN MEETING- ARTICLE 10 VOTE AMOUNT
HISTORIC RESOURCES
Art. 10(b) Community Center Sidewalk 6-1 $365,000
Archives and Records Management/Records Conservation and
Art. 10(c) Preservation 9-0 $20,000
r
Art. 10(d) 9 Oakland Street- Renovation and Adaptive Re-Use 9-0 $200,000
Subtotal $585,000
COMMUNITY HOUSING
Lowell Street/Farmview Affordable Housing Supplemental r
Art. 10(j) Funds 7-0 $1,400,000
Subtotal $1,400,000
OPEN SPACE
r
Art. 10(a) Conservation Land Acquisition 7-0 I.P
Subtotal $0
RECREATION
r
Art. 10(f) Playground Replacement Program- Bowman 9-0 $302,000
r
Art. 10(g) Athletic Facility Lighting 9-0 $975,000
r
Art. 10(h) Center Track and Field Reconstruction 7-1-1 $2,829,000
r
Art. 10(e) Public Grounds Irrigation Improvements 9-0 $40,000
r
Art. 10(i) Old Reservoir Bathhouse Design 9-0 $75,000
Subtotal $4,221,000
TOTAL ATM PROJECTS ARTICLE 10 (a-j) $6,206,000
P
Art. 10(k) CPA Debt Service 7-0 $2,314,516
P
Art. 10(1) Administrative Budget 9-0 $150,000
Subtotal $2,464,516
TOTAL FY19 COSTS FOR ARTICLE 10 (a-I) $8,670,516
Less Center Track and Field Reconstruction cost (to be financed w/ debt) ($2,829,000)
FY19 TOTAL TO BE TAKEN FROM CPF CASH $5,841,516
48
SUMMARY
FINANCING SOURCES
AVAILABLE CASH BALANCES $2,923,240
ESTIMATED FY19 REVENUE $5,514,000
TOTAL AVAILABLE FOR FY19 $8,437,240
FY19 COSTS(Annual Town Meeting)
PROJECT COSTS TO BE TAKEN FROM CPF CASH $3,377,000
ADMINISTRATIVE EXPENSES AND DEBT SERVICE $2,464,516
TOTAL $5,841,516
NET BALANCE(AVAILABLE FOR FY20) $2,595,724
49