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70-41 Summit Meeting 1 Board of Selectmen, School Committee, Appropriation Committee and Capital Expenditures Committee October 6, 2016 A Summit was held on Thursday, October 6, 2016, at 7:00 p.m. in the Public Services Building Cafeteria, 201 Bedford Street. Board of Selectmen (BOS) Ms. Barry (chair); Mr. Kelley; Mr. Cohen; Ms. Pato; Ms. Ciccolo were present along with Mr. Valente, Town Manager; Mr. Addelson, Assistant Town Manager for Finance; Ms. Hewitt, Budget Officer; and Ms. Siebert, Recording Secretary. Also Present: School Committee (SC) members: Ms. Hurley, chair; Mr. Alessandrini, vice chair; Ms. Crocker; Dr. Czajkowski, Superintendent of Schools; Mr. Dailey, Assistant Superintendent for Finance and Operations. Appropriations Committee (AC) members: Mr. Parker, chair; Mr. Bartenstein, vice chair; Ms. Colburn; Mr. Levine; Mr. Neumeier; Mr. Radulescu-Banu; Capital Expenditures Committee (CEC) members: Mr. Kanter, vice chair; Ms. Manz; Mr. Lamb. Ms. Barry called the BOS to order at 7:04 p.m. and introduced the Board members. Chairs of the SC, CEC, and AC followed suit. Procedure for Meeting Minutes Ms. Barry explained that the BOS Recording Secretary will be taking the minutes for the Selectmen and will share draft copies of those minutes with the chairs of the SC, CEC and AC for review, prior to approval by the BOS. Financial Indication Analysis and Revenue/Expenditure Projections Mr. Valente said the Summit is intended to help frame policy discussions. Though conservative, the following projections are nonetheless based on reasonable assumptions, although they should not be seen as actual budgets. Mr. Valente emphasized that Lexington continues to be in a strong financial position. Referring to last year’s Summit 1, Mr. Valente said there was concern at the time about balancing the FY19 operating budget. Today, in part because of steps taken by the Boards/Committee’s present that limited program improvements, the current year/FY17 operating budget came in $1.4M less than what it could have, based on the revenue allocation model. Positive results from those decisions equate to a lower projected FY19 shortfall. Mr. Addelson will later expand on this theme. Note that Summit 1 meeting materials can be accessed via the BOS webpage as well as the under the “Budget” tab on the Finance department webpage. The main focus of the evening’s business is divided into four parts: