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UPDATES & ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1
C APITAL E XPENDITURES C OMMITTEE
T OWN OF L EXINGTON
UPDATES & ERRATA TO THE REPORT TO THE
2017 ANNUAL TOWN MEETING (ATM)
&
SPECIAL TOWN MEETING 2017-1
(Released March 13, 2017)
Released April 21, 2017
Submitted by:
Jill I. Hai, Chair
David G. Kanter, Vice-Chair & Clerk
Rodney Cole
Charles Lamb
Wendy Manz
UPDATES & ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1
This document provides updates and corrections to the CommitteeÈs report. The updates reflect the
changes that have come to the CommitteeÈs attention as of the publication of this document or
revised Committee positions and explanations that were either verbally made to Town Meeting
during its deliberations or that are expected still to be presented to the 2017 ATM. (If an update is
material to the CommitteeÈs position as verbally presented to the Meeting, the change from the
original report was or will be identified at thetimeof that presentation.)
Page 1: In the 3rd paragraph, last sentence: Change Ådifferent, but our current enrollment is 2,185Æ to
Ådifferent; but our enrollment as of October 1, 2016, and submitted to the State, is 2,185Æ.
Pages 3 & 4: Substitute the first two of the eight attached pages. For Article 10(d), CEC Difference has
been removed; Article 10 CPF dollar amounts revised as addressed below (including changes to
ÅIndefinite PostponementÆ (IP)); Article 18, dollar amount has been added; and for Article 12(k), while
total dollar amount is unchanged, it has been divided between two columns.)
nd
Page 10, 2 Bullet: Replace, in its entirety, with:
Excluding the many tens of millions of dollars of to-be-determined (TBD) entries, the total in this
CommitteeÈs Plan for FY2019ÃFY2022 is almost $116 million. The TBD entries include future
construction phases and yet to be determined elements of projects for which there may be
additional phases not yet specified or significant unknowns in the cost estimates (e.g., the
Lexington Public School Educational Capacity Increase or Center Streetscape Project). In
addition, there are several items on the Projects Agenda for which planning does not yet allow
reliable estimates, even for peacekeepers (including renovation to the Hosmer House, eventual
repurposing of Town-owned unit in the Muzzey Condominiums).
Pages 11Ã13: Substitute the third through fifth of the eight attached pages. In FY2018, CPF dollar
amounts have been revised (including changes due to IP); the Visitors Center now has the requested
amountÄwith that footnote text rephrased and updated for an amendmentÄand an adjusted FY2019
amount; the Parking Lot for Community Center now has the requested amount; and the Community
Center SidewalkÈs request has now been deferred with a new footnote addressing the amount now being
in FY2019. In the outyears, the Police Headquarters Replacement amounts have been increased and the
Municipal Technology Program amounts have been corrected.
Page 39:
a. In the Article 4 quoted text, next-to-last line, after Åthis goalÆ, add Åfor the school portion of the
facilityÆ.
b. In the Article 5 header table:
(1) Under Funds Requested: Change Å$2,315,343Æ to Å$1,948,287Æ.
(2) Under Funding Source: Replace its entirety with:
Bond Premium net UnderwriterÈs Discount, Issuance Costs, & Set-Aside for
Future Appropriation
nd
(3) Supplemental text, 2 paragraph: Change Åall the premiums (for both bonds and BANs)Æ
to Åall bond premiumsÆ.
Page 40: In the Article 10 header table, under Funds Requested: Change Å$6,775,140Æ to Å7,169,291Æ.
Page 41: In sub-Article (d):
a. In the header, under Committee Recommends, replace the ÅTBDÆ with ÅApproval (5Ã0)".
b. Replace in its entirety the quoted text with this quoted text:
This capital request will allow all 16 units at the Pine Grove Village housing
development (located on Judges Road) to remain on the TownÈs Subsidized Housing
Inventory (SHI). The affordable deed restrictions on 11 ownership units are set to expire
in 2019 and this funding request enables the Town to purchase those restrictions. Funds
1
UPDATES & ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1
will also allow the Town to acquire five rental units (to be subsequently conveyed to the
Lexington Housing Authority) and provide renovation funds for those five acquired units.
c. Replace in its entirety the supplemental text (ÅAt the time¼Pine Grove Village.Æ) with:
To achieve those purposes, this is the application of the requested funds:
Application of Requested Funds
PurposeAmount
Payments to Existing Co-op Owners for New Affordable-Housing Restrictions$703,687
Purchase by the Town of 5 Rental Units$4,875
Renovation of those 5 Rental Units$323,438
Legal and Ancillary Expenses of the Town Related to this Transaction$16,000
TOTAL$1,048,000
Page 42:
a. In sub-Article (g), header table, under Amount Requested: Change Å$37,900Æ to Å$87,701Æ.
b. In sub-Article(h):
(1) In the header table:
(a) Under Amount Requested: Change Å$25,000Æ to ÅN/AÆ.
(b) Under Funding Source: Change ÅCPF (Cash)Æ to ÅN/AÆ.
(c) Under Committee Recommends: Change ÅApproval (5Ã0)Æ to ÅApproval of
Indefinite Postponement (5Ã0).
(2) Add as supplemental text: ÅThe Board of Selectmen has proposed to accomplish this
study, instead, with a committee of citizens.Æ.
c. In sub-Article (i),
(1) In the header table
(a) Under Project Description: After ÅRestorationÆ, add Åand Handicapped
Access ImprovementsÆ.
(b) Under Amount Requested: Change Å$620,000Æ to Å$675,000Æ.
Page 43:
a. In sub-Article (k):
(1). In the header:
(a) Under Amount Requested: Change Å$220,000Æ to ÅN/AÆ.
(b) Under Funding Source: Change ÅCPF (Cash)Æ to ÅN/AÆ.
(c) Committee Recommends: Change ÅApproval (5Ã0)Æ to ÅApproval of
Indefinite Postponement (5Ã0)Æ.
(2) Replace the supplemental text (ÅWhile that¼this sub-Article.Æ) in its entirety with:
The Trustees of the Supreme Council of the Ancient Accepted Scottish Rite of
Free MasonryÄwhich organization owns the roadway right-of-way between
Marrett Road and the Lexington Community CenterÄhas agreed to have the new
sidewalk be re-aligned to be adjacent to the roadway. The Town considers that a
preferred location. DPWÈs Engineering is re-designing the proposed sidewalk to
that alignment. A funding request for the construction is expected to come before
a future Town Meeting.
b. In sub-Article (m): In the header under Amount Requested: Change Å$1,620,000Æ to
Å$2,154,350Æ.
2
UPDATES & ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1
Page 53:
a. In the sub-Article (o) under Funding Source: Change ÅCemetery Special Revenue AccountÆ to
ÅSale of Cemetery Lots Special Revenue FundÆ.
b. In the sub-Article (p) under Funding Source: Change ÅCemetery Sale-of-Lots Special Revenue
AccountÆ to ÅSale of Cemetery Lots Special Revenue FundÆ.
c. In the sub-Article(q), Supplemental Text: Replace it, in its entirety, with ÅTwo members are
opposed because the additional justification provided was not found to be sufficient to warrant
this expense.Æ
Page 59: In the Article 16 header:
a. Under Funds Requested: Replace Å$2,791,418Æ with Å$3,216,418Æ.
b. Under Funding Source: Replace Å$222,200Æ with Å$647,200Æ.
Page 60: In sub-Article (d):
a. Under Committee Recommends: Change Å4Ã1Æ to Å5Ã0Æ.
st
b. In the supplemental text, 1 Line: Change ÅFourÆ to ÅAllÆ.
Page 62: In the sub-Article (e):
a. In the quoted text that has continued onto the top of this page, include the following at the end
of, and within, the quote:
The FY2018 request includes additional funds above the annual request which will be
allocated to produce design and construction documents for renovation of the Community
Center portion of the facility at 20 Pelham Road. The design and construction documents
for the Community Center portion of the facility at 20 Pelham Road is $117,750 of the
total $217,979 requested for Public Facilities Bid Documents.
b. In the supplemental text:
(1) Line 1: Change Å$117,979Æ to Å$117,750Æ
(2) Line 3: Change Å$71,771Æ to Å$72,000Æ.
Page 63: In sub-Article (j):
a. In the header:
(1) Under Amount Requested: Change ÅTBDÆ to Å$425,000Æ
(2) Under Committee Recommends: Change ÅTBDÆ to ÅApproval (5Ã0)Æ.
b. Delete in its entirety the supplemental text (ÅAt the time¼taking any position.Æ).
Page 64: In the Article 18 header:
a. Under Funds Requested by Proponent: Change ÅUnknownÆ to Å$100,000Æ.
b. Under Funding Source: Change ÅUnknownÆ to ÅGF (Cash)Æ.
c. Under Committee Recommends: Change Å5Ã0Æ to Å4Ã1Æ.
d. In the supplemental text
(1) First Paragraph: Replace in its entirety with:
The amount deferred was the earlier estimate to carry the project from Schematic
Design to Design Development Documents; a more-recent estimate is $80,000.
The last estimated construction cost (including Construction Documents) is
$3,815,000. Also including $131,000 remaining in available, already
appropriated funds and an additional $21,000 toward siterelated expenses as
part of Design Development, that would bring the remaining, estimated, project
3
UPDATES & ERRATA TO CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1
costs (i.e., from the current Concept Design through Construction) to about
$4,047,000.
(2) Second Paragraph:
nd
(a) 2 Line: Replace Å(last reported to be about $130,000 GF) and more GF, if
necessary,Æ with Åand $21,000 GF moreÆ.
(b) Last Line: Append ÅOne member supported the full funding request because TownMeeting
had previously voted funding to develop through the Concept/Feasibility Stage so the second
appropriation should take the project at least to the Design Development stage.
Page 65: In the Article 21 header, under Funding Source, append Å + $9,089 Water EF (Cash) + $4,085
Sewer EF (Cash)Æ.
Page 66: For Article 22:
a. In the header:
(1) Under Funds Requested: Replace, in its entirety, with ÅN/AÆ.
(2) Under Funding Source: Replace, in its entirety, with ÅN/AÆ
(3) Committee Recommends: Change ÅApproval (5Ã0)Æ to ÅApproval of Indefinite
Postponement (5Ã0)Æ.
b. In the two paragraphs of supplemental text (ÅThe same purpose¼to project costsÆ), delete all
but the first sentence in the first paragraph.
Page 69: For Article 28:
a. In the header: Change all the ÅÆs to ÅN/AÆs.
b. In the supplemental text: Between ÅplannedÆ and ÅactionÆ, add Åcapital-relatedÆ.
Appendices: Substitute the last three of the eight attached pages.
a. Appendix A: Updates the purpose of the new PILOP SF and the Note to reflect those actions
were taken.
b. Appendix B: Contains status, dollar amount, and fund-source changes addressed above.
Attached:
Revised Pages 3 & 4; Revised Pages 11Ã13 (with a deliberate blank reverse); and Revised Pages A1,
B1, & B2
4
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata)
Summary of FY2018 Capital-Budget Requests
1
Requests
General Fund
Enterprise Approp. &
CEC
2345
ArticleCategoriesDifferences
CashFundsCPFAuth. Other
DebtTotal
Land Use, Health, and Development
Conservation
10(e)WillardÈs Woods and Wright Farm Meadow Preservation $40,480$40,480
10(f)Cotton Farm Conservation Area Improvements $301,300$301,300
Land Use
10(g)Wright Farm Supplemental Funds $37,900$37,900
10(h)Stone Building Feasibility Study IPN/A
Planning
Affordable Units Preservation à Pine Grove Village/Judges Road $1,048,000$1,048,000
10(d)
Traffic Safety Group (TSG) (Planning/Engineering)
Transportation Mitigation$100,000$100,000
12(v)
Land Use, Health, and Development Totals$0$100,000$0$1,427,680$0$1,527,680
Public Safety
12(x)Ambulance Replacement (Fire & Rescue)$280,000$280,000
Recreation & Community
10(l)Park ImprovementsÄAthletic Fields $125,000$125,000
10(m)Town Pool Renovation $1,620,000$1,620,000
10(n)Park and Playground Improvements $60,000$60,000
Recreation Capital Projects$55,000$55,000
11
Recreation & Community Totals$0$0$0$1,805,000$55,000$1,860,000
Public Facilities Department
2017-1; 2Design Funds For Fire Headquarters$450,000$450,000
LaterConstruction Funds For Fire Headquarters$18,350,000$18,350,000
2017-1; 3Design Funds For Fire Headquarters Swing Space$50,000$50,000
LaterFunds For Fire Station Swing Space$2,043,000$2,043,000
2017-1; 4Design Funds For Lexington ChildrenÈs Place/20 Pelham Road$581,500$581,500
LaterLexington ChildrenÈs Place/20 Pelham Road$23,628,750$23,628,750
Munroe School Window Restoration & Handicapped Access $675,000$675,000
10(i)
Improvements
16(a)School Building Envelopes and Systems Program$222,200$222,200
Lexington High School Air ConditioningÄTeacher Planning $600,000$600,000
16(b)
Offices and Library
16(c)Municipal Building Envelopes and Systems$194,713$194,713
16(d)(1)Building Flooring Program$150,000$150,000
Against
16(d)(2)School Paving Program$172,226$172,226
Bundling 3
16(d)(3)School Traffic Safety Improvements$45,000$45,000
projects
16(e)Public Facilities Bid Documents$217,979$217,979
16(f)Public Facilities Mechanical/Electrical System Replacements$489,000$489,000
16(g)LHS Security Evaluation and Upgrade$150,000$150,000
16(h)LHS Guidance Space Mining$230,200$230,200
16(i)LHS Nurse Office and Treatment Space$320,100$320,100
16(j)Parking Lot for Community Center$425,000$425,000
17Hastings School Replacement Design$720,000$720,000
LaterHastings School Replacement$59,480,000$59,480,000
Visitors Center $100,000$100,000
Against
funding at
this ATM any
18
work past
Schematic
Design
Public Facilities Department Totals$106,453,550$2,166,118$0$675,000$0$109,294,668
See Above
Continued of next page
3
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata)
Summary of FY2018 Capital-Budget Requests (continued)
1
Requests
General Fund
Enterprise Approp. &
CEC
2345
ArticleCategoriesDifferences
CashFundsCPFAuth. Other
DebtTotal
Public Works Department
10(j)Center Streetscape Improvements & EasementsIPN/A
10(k)Community Center SidewalkIPN/A
12(a)Center Streetscape Improvements & EasementsIPN/A
12(b)Automatic Meter Reading System$40,000$40,000
12(c)DPW Equipment Replacement$558,000$525,000$1,083,000
12(d) Street Improvements$2,542,927$971,016$3,513,943
12(e)Storm Drainage Improvements and NPDES Compliance$340,000$340,000
12(f)Hydrant Replacement Program$75,000$75,000$150,000
Comprehensive Watershed Stormwater Management Study and $390,000$390,000
12(g)
Implementation
12(h)Sidewalk Improvements, Additions and Designs and Easements$800,000$800,000
12(i)Dam Repair$760,000$760,000
12(j)Townwide Culvert Replacement$390,000$390,000
12(k)Townwide Signalization Improvements$7,021$117,979$125,000
Hartwell Avenue Infrastructure ImprovementsÄSupplemental $2,185,000$2,185,000
12(l)
Funds
12(m)Bikeway Bridge Renovations$249,426$118,574$368,000
12(n)Hartwell Avenue Compost Site Improvements$200,000$200,000
$270,000$270,000
6
12(o)
Westview Cemetery Building Design
12(p)Westview Cemetery Irrigation$35,000$35,000
12(q)Highway Sign Machine$40,000$40,000
12(u)Bedford Street at Eldred Street Safety Improvements$175,000$175,000
12(w)Hill Street Sidewalk Design$150,000$150,000
13Water System Improvements$1,000,000$1,000,000
14(a)Wastewater System Investigation and Improvements$1,000,000$1,000,000
14(b)Pump Station Upgrades$800,000$800,000
$147,000$147,000
7
20
Accept Harbell Street
Public Works Totals$5,749,426$3,448,522$2,915,000$0$1,848,995$13,961,943
Lexington Public Schools
15(a)Food Service Equipment$75,000$75,000
15(b)School Furniture, Equipment & Systems Program$123,000$123,000
LPS Technology Capital Request$1,331,900$1,331,900
15(c)
Lexington Public Schools Totals$1,331,900$123,000$0$0$75,000$1,529,900
Information Services Department
12(r) Town Wide Phone Systems-Phase VI$120,000$120,000
12(s)Municipal Technology Improvement Program$100,000$100,000
Network Redundancy & Improvement Plan$130,000$130,000
12(t)
Information Services Department Totals$0$350,000$0$0$0$350,000
Government (Other)
10(c) Greeley Village Rear Door and Porch Supplemental Request $56,712$56,712
21Appropriate To Post Employment Insurance Liability Fund$1,842,895$1,842,895
See Article
Comment for
Concern
2017-1, 5 Appropriate Bonds and Notes Premiums to Pay Project Costs$1,948,287$1,948,287
& 22
24Appropriate To and From Specified Stabilization Funds$4,965,898$4,965,898
25Appropriate To Stabilization FundIP
28Amend FY2017 Operating, Enterprise and CPA BudgetsTBD
Appropriate for Authorized Capital ImprovementIP
29
Government (Other) Totals$0$6,808,793$0$56,712$1,948,287$8,813,792
Non-Government
10(a)Interpretive Signage Project$38,400$38,400
ParkerÈs Revenge Interpretive and Public Education Signage & $41,350$41,350
10(b)
Displays
Non-Government Totals$0$0$0$79,750$0$79,750
8
Community Preservation Committee (Other)
10(p)Administrative Budget$150,000$150,000
Community Preservation Committee (Other) Totals$113,814,876$12,996,433$2,915,000$4,194,142$3,927,282$137,847,733See Above
1
Not included is the $124,057 debt service using State reimbursement for school projects (Art. 26) and rescinding $316,070 of debt authorizations (Art. 23).
2
All types of General Fund (including set-aside for roads from FY2001 Override). For the specific types, see the Summary in Appendix B or the Warrant-Article Explanations and
Recommendations starting on Page 34.
3
Includes use of retained earning and debt. For specific types, see the Summary in Appendix B or the Warrant-Article Explanations and Recommendations starting on Page 34.
4
Includes both cash & debt appropriations, but excludes the $2,390,998 debt service on prior, financed, appropriations (Art. 8(p)).
5
Includes using Town-created Revolving Funds (within the authorizations), Town Specified Stabilization Funds, Town's Parking Meter Fund, State Chapter 90 funds, State
Transportation Improvement Plan (TIP) funds, and private funding.
6
Debt service will be funded from the Cemetery Special Revenue Account
7
Reimbursed as Street Betterment.
8
Does not incude the $2,398,998 requested under Article 10(o) for the appropriation for debt service by the Community Preservation Fund.
4
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata)
1
CEC FIVE-YEAR CAPITAL PLAN (FY2018ÃFY2022)
FY2018 Non-TBD
Capital Projects (by executing department)FY2019 PlanFY2020 PlanFY2021 PlanFY2022 Plan
RecommendedTotals
Land Use, Health, and Development
Conservation
WillardÈs Woods and Wright Farm Meadow Preservation $40,480$40,480
Cotton Farm Conservation Area Improvements $301,300$301,300
2
TBD
Land Acquisition
SubtotalÄConservation$341,780$0$0$0$0$341,780
Land Use
Wright Farm Supplemental Funds
$87,701$87,701
3
TBD
Stone Building Feasibility Study
SubtotalÄLand Use$87,701$0$0$0$0$87,701
Planning
Affordable Units Preservation à Pine Grove $1,048,000
4
Village/Judges Road
Transportation Mitigation$100,000$100,000$100,000$100,000$100,000$500,000
5
$50,000$50,000
Hartwell Avenue Area Transportation
SubtotalÄPlanning$1,148,000$150,000$100,000$100,000$100,000$1,598,000
SubtotalÄLand Use, Health, and Development$1,577,481$150,000$100,000$100,000$100,000$2,027,481
Public Safety (Fire & Rescue and Police)
Radio Console Replacement (Both)$370,000$370,000
Protective Clothing (Fire & Rescue)$67,500$67,500
7
TBD
Portable Radio Replacement (Both)
Ambulance Replacment (Fire & Rescue)$280,000$280,000$560,000
SubtotalÄPublic Safety$280,000$0$437,500$280,000$0$997,500
Recreation & Community Programs
Pine Meadows Improvements$60,000$60,000
8
$60,000$70,000$370,000$500,000
Park and Playground Improvements
Town Pool Renovation$2,154,350$2,154,350
Park ImprovementsÄAthletic Fields$125,000$400,000$225,000$125,000$875,000
Park Improvements- Hard Court Resurfacing$58,000$43,000$65,000$166,000
Athletic Facility Lighting$855,000$855,000
Pine Meadows Equipment$55,000$55,000$50,000$60,000$50,000$270,000
9
$3,000,000$3,000,000
Center Track and Field Reconstruction
SubtotalÄRecreation & Community Programs$2,394,350$3,910,000$568,000$398,000$610,000$7,880,350
Public Facilities
10
$18,800,000$18,800,000
Fire Headquarters Replacement
Police Headquarters Renovation or Replacement$1,200,000$23,800,000$25,000,000
11
TBD
$2,093,000$2,093,000
173 Bedford Street Improvements
12
$381,266$3,500,715$1,939,206$502,538$6,323,725
Townwide Roofing Program
School Building Envelopes and Systems Program$222,200$227,750$233,448$239,285$245,199$1,167,882
LHS HVAC Systems Upgrade$600,000$600,000
Municipal Building Envelopes and Systems$194,713$198,893$203,205$208,285$213,492$1,018,588
Building Flooring Program$150,000$125,000$125,000$125,000$125,000$650,000
Public Facilities Bid Documents$217,979$100,000$100,000$100,000$100,000$617,979
13
$60,200,000$60,200,000
Hastings School Renovation/Replacement
14
$1,825,000
LHS Upgrade
15
Lexington Public School Educational Capacity Increase
Lexington ChildrenÈs Place & Municipal Uses/$24,210,250
16
20 Pelham Road
School Traffic Safety Improvements$45,000$35,000$40,000$25,000$145,000
17
$150,000$477,320$627,320
LHS Security Evaluation and Upgrade
LHS Guidance Space Mining$230,200$230,200
LHS Nurse Office and Treatment Space$320,100$320,100
Munroe Center for the Arts Window Restoration and
$675,000$675,000
Handicapped Access Improvements
School Paving Program$172,226$176,278$180,565$184,172$188,354$901,595
18
$270,000$2,660,000$2,930,000
Westview Cemetery Bldg Renovation/Replacement
19
$21,000$3,895,000$3,916,000
Visitors Center
$489,000$544,500$605,000$672,000$728,000$3,038,500
Public Facilities Mechanical/Electrical System
Replacements
Parking Lot for Community Center$425,000$425,000
SubtitalÄPublic Facilties$109,485,668$10,021,007$28,787,933$3,492,948$3,927,583$155,715,139
Public Works
20
$2,870,000$2,500,000$2,500,000
$7,870,000
Center Streetscape Improvements - All Phases
DPW Equipment Replacement$1,083,000$953,000$949,000$946,000$948,000$4,879,000
Continued on next page
11
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata)
1
CEC FIVE-YEAR CAPITAL PLAN (FY2018ÃFY2022) (continued)
FY2018 Non-TBD
Capital Projects (by executing department)FY2019 PlanFY2020 PlanFY2021 PlanFY2022 Plan
RecommendedTotals
21
$2,542,927$2,559,218$2,576,019$2,593,240$2,610,892$12,882,296
Street Improvements
Water Distribution System Improvements$1,000,000$1,000,000$1,000,000$1,000,000$1,000,000$5,000,000
$1,000,000$1,000,000$1,000,000$1,000,000$1,000,000$5,000,000
Sanitary Sewer System Investigation and Improvements
Pump Station Upgrades$800,000$800,000$800,000$800,000$800,000$4,000,000
Hydrant Replacement Program$150,000$150,000$150,000$150,000$150,000$750,000
Storm Drainage Improvements and NPDES Compliance$340,000$370,000$370,000$370,000$370,000$1,820,000
Comprehensive Watershed Stormwater Management
$390,000$390,000$390,000$390,000$390,000$1,950,000
Study and Implementation
22
$800,000$800,000$800,000$800,000$800,000$4,000,000
Sidewalk Improvements, Additions and Designs
Town Wide Culvert Replacement$390,000$390,000$390,000$390,000$390,000$1,950,000
Town-wide Signalization Improvements$125,000$125,000$125,000$125,000$125,000$625,000
23
TBDTBD
Police Outdoor/Indoor Firing RangeÄHartwell Ave
Automatic Meter Reading System$40,000$657,250$496,000$496,000$1,689,250
Dam Repair$760,000$760,000
Battle Green Master PlanÄPhase 3$570,438$570,438
Municipal Parking Lot Improvements$40,000$440,000$480,000
Hartwell Avenue Infrastructure Improvements$2,185,000$2,185,000
Bikeway Bridge Renovations$368,000$368,000
Hartwell Avenue Compost Site Improvements$200,000$200,000
Battle Green Streetscape Improvements$3,000,000$3,000,000
Westview Cemetery Irrigation$35,000$35,000
Highway Sign Machine$40,000$40,000
Public Parking lot Improvement Program$500,000$500,000$500,000$500,000$2,000,000
24
$105,000$1,500,000$1,605,000
Muzzey St/Clark St Parking Lot
25
$60,000$60,000
Staging for Special Events
26
$175,000$175,000
Bedford Street at Eldred Street Safety Improvements
27
Hill Street Sidewalk$150,000$1,500,000$1,650,000
Accept Harbell Street (Reimbursed as Street Betterment)$147,000$147,000
28
$220,000$220,000
Community Center Sidewalk
SubtotalÄPublic Works$12,720,927$18,019,906$13,586,019$12,500,240$9,083,892$65,910,984
Schools
29
$123,000$200,000$200,000$200,000$200,000$923,000
School Furniture, Equipment & Systems Program
29
$1,331,900$1,550,000$1,550,000$1,550,000$1,550,000$7,531,900
LPS Technology Capital Request
30
$75,000$75,000$75,000$75,000$75,000$375,000
Food Service Equipment
SubtotalÄSchools$1,529,900$1,825,000$1,825,000$1,825,000$1,825,000$8,829,900
Information Services
Replace Town Wide Phone Systems$120,000$100,000$220,000
Head End Equipment Replacement/Packet Shaper - $250,000$250,000$180,000
$680,000
Phase V & Later
Municipal Technology Improvement Program - Phase IV & $100,000$200,000$150,000$85,000$85,000$620,000
31
Later
Network Redundancy & Improvement$130,000$330,000$220,000$680,000
SubtotalÄInformation Services$350,000$780,000$620,000$185,000$265,000$2,200,000
Town Clerk
Archives & Records Management/Records Conservation $20,000$20,000$20,000$20,000$80,000
& Preservation
SubtotalÄTown Clerk$0$20,000$20,000$20,000$20,000$80,000
Government (Other)
Greeley Village Rear Door and Porch Preservation $56,712$56,712
SubtotalÄGovernment (Other)$56,712$0$0$0$0$56,712
Non-Governmental
Interpretive Signage Project$38,400$38,400
Parker's Revenge Interpretive and Public Education $41,350$41,350
Project
SubtotalÄNon-Governmental$79,750$0$0$0$0$79,750
Community-Wide
32
TBD
LexHAB Projects
32
TBD
Lexington Housing Authority Projects
32
Community Housing on the Leary Property
32
TBD
CPA Restriction Drafting & Enforcement Funds
33
$150,000$150,000$150,000$150,000$150,000$750,000
CPC Administrative Budget
SubtotalÄCommunity-Wide$150,000$150,000$150,000$150,000$150,000$750,000
Totals (No Allowance for TBDs)
Continued on next page
12
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata)
1
DRAFT CEC FIVE-YEAR CAPITAL PLAN (FY2018ÃFY2022) (continued)
FOOTNOTES
1
Thefollowingapplytoallitemsbelow:(a)allactionsorpositionscited,unlessotherwiseidentified,havebeentakenbythisCommittee;(b)the
amountsincludeallfundsources;(c)"TBD"indicatesundefinedatpresent,butthepotentialexistsforoneormorerequestsinthoseyears;(d)most
FY2018ÃFY2021amountsarenotpresentedonaninflation-adjustedbasis;and(e)individualamountsmaybebelowthe$25,000capitalthresholdif
projected to be funded from the CPF.
2
MayservetheTownforRecreation,CommunityHousing,and/orOpenSpace(whichcouldincludeprovidinglandfortheWestLexingtonGreenway
Project). It is likely that a major portion of the funding would be request from the CPF.
3
AlthoughanFY2018$25,000requesforastudytisexpectedtobeIndefinitelyPostponedÄwiththattobeaccomplishedbyaciviliancommitteeÄthe
FY2020 TBD entry is a placekeeper for any follow-on renovation, etc., of the property.
4
Asofthisreport,whilethenegotationshavebeencompletedandthetotaldollaramounthasbeenprovidedtothisCommittee,thedetailsoftheoutcome
have not yet been provided to this Committee so there is no recommendation yet by this Committee.
5
Update of Transportation Mitigation Overlay District Plan.
6
This Committee hopes this can be accomplished earlier.
7
PlacekeeperforwhentheFederalCommunicationsCommissionissuesanexpecteddirectivethatrequirespublic-safetyradioschangetoanother
frequency band.
8
FY2022includes$100,000forOutdoorPickleballCourtConstructionand$200,000forCricketFieldConstuction.Asitisnotknownwhethertheintroduction
ofthosetwoactivitieswouldbeaccomplishedbyrepurposingexistingfacilities(therebyreplacinganexistinguse)orbyacquistionofnewrecreationland,
this Committee has reservations about the plan to effect those actions.
9
WhilethisCommitteerecognizestheneedforthereconstruction,additionalinformationisneededtoconfirmthere'dbenointerferencewiththissitewhen
the High-School Upgrade is underway.
10
Includes both design funding (ATM) and construction funding (STM)
11
FY2018includesbothdesign(ATM)andconstructionfunding(STM.FY2020isaplacekeeperforPoliceHeadquartersswingspaceifdecisionisto
renovate its current location rather than permanently relocating to 173 Bedford Street.
12
Includes deferred replacement of the Bridge School Roof.
13
Includes both design funding (ATM) and construction funding (STM). Amounts are not net of the hoped-for 25% reimbursement by the MSBA.
14
Fund Feasibility Study in MSBA process. Amounts is not net of what would hoped-for 25% reimbursement by the MSBA if project accepted by MSBA.
15
Additional capacity enhancements may be needed (e.g., for the Elementary & High School).
16
Includes both design funding (ATM) and construction funding (STM); $18,300,000 for LCP; $6,100,000 for Municipal Uses (e.g., LexCC).
17
FY2018 had $477,320 deferred; that amount put in FY2019 as a placekeeper for execution of the deferred scope (or more).
18
Moved from DPW as expect DPF to execute the project.
19
This Committee only supports funding at this ATM to complete Schematic Design using the $131,000 remaining in available, already appropriated funds,
and an additional FY2018 $21,000 for on-site design to carry the project from its current Conceptual Design to Schematic DesignÄand will offer an
Amendment to the Motion to change the $100,000 request to $21,000. The FY2019 amount has been increased from $3,815,000 (the current construction
estimate, including Construction Documents) by including the current $80,000 estimate to carry the project from Schematic Design to Design Development.
Considering the use of those remaining, available, already appropriated funds, that would bring the to-complete project cost to about $4,047,000.
20
ChangedFY2019tothe$2,870,000(forthefirstphase)thatwasdeferredfromFY2018andslippedthetwo$2,500,000entrieseachbyoneyear;
however,astheprevious25%designistoberevistedwithnewdesignelementsandthatincludesthefirstphaseelementsnotyethavingbeenestablished,
this Committee now considers the to-complete-all-phases current total of $7,870,000 as just a placekeeper.
21
Does not include the usually substantial Chapter 90 fundings expected annually from the State that do not require an appropriation.
22
The Town's consultant (Stantec) on the sidewalk and pedestrian-ramp conditions recommended $750,000/year for what would be just extraordinary
maintenance and $825,000/year to ensure both quantity and quality. This Committee accepts the $800,000/year (current-year dollars) as a reasonable
position by the Town going forward.
23
Placekeepersfordesignandconstructionasnoresultsreportedyetfromthepreviouslyfundedinitialstudy.MovedthisprojectfromPolicetoDPWas
DPW will likely execute the project as it is on their siteÄwith the support of DPF with regard to the planned building.
24
Has been moved from Economic Development to DPW as DPW is expected to execute this project.
25
$60,000 deferred from FY2018 has been entered in FY2019.
26
Has been moved from Planning to DPW as DPW is expected to execute this project.
27
This Committee added construction funding in FY2019.
28
$220,000 deferred from FY2018 has been entered in FY2019 as a placekeeper as the proposed sidewalk is being re-designed for a new alignment.
29
This Committee is expecting a long-term plan for these purchases rather than just level funding.
30
These fundings from the Food Services Revolving Fund do not require an appropriation.
31
Added FY2019 through FY2022 funding.
32
Added as potential requests to the CPC during the time frame of this Plan.
33
Added as expected requests from the CPC during the time frame of this Plan.
13
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata)
Appendix A: Information on the TownÈs Current Specified
Stabilization Funds
A-1
1
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata)
Appendix B:
Summary of Warrant-Article Recommendations
Abbreviations: RF = Revolving Fund; CPF = Community Preservation Fund;
EF = Enterprise Fund; RE = Retained Earnings; GF = General Fund;
SF = Stabilization Fund; TBD = To Be Determined; ATM = Annual Town Meeting;
STM = Special Town Meeting; R&CP = Recreation & Community Programs
CEC
Article RequestFunding SourceDifference
2017-1; 2
Appropriate Design Funds For Fire Headquarters$450,000GF (Debt) (Candidate for Debt Exclusion)
2017-1; 3
Appropriate Design Funds For Fire Station Swing $50,000GF (Debt) (Candidate for Debt Exclusion)
2017-1; 4
Appropriate Design Funds For Lexington ChildrenÈs $581,500GF (Debt) (Candidate for Debt Exclusion)
Place/20 Pelham Road
2017-1; 5
Appropriate Bonds And Notes Premiums To Pay $1,948,287Bond & Ban Premiums
Project Costs
10(a)
Interpretive Signage Project$38,400CPF (Cash)
10(b)
ParkerÈs Revenge Interpretive and Public Education $41,350CPF (Cash)
Signage & Displays
10(c)
Greeley Village Rear Door and Porch Supplemental $56,712CPF (Cash)
Request
10(d)
Affordable Units Preservation à Pine Grove $1,048,000CPF (Cash)
Village/Judges Road
10(e)
WillardÈs Woods and Wright Farm Meadow $40,480CPF (Cash)
Preservation
10(f)
Cotton Farm Conservation Area Improvements $301,300CPF (Cash)
10(g)
Wright Farm Supplemental Funds $87,701CPF (Cash)
10(h)
Stone Building Feasibility Study IPN/A
10(i)
Munroe School Window Restoration and $675,000CPF (Cash)
Handicapped Access Improvements
10(j)
Center Streetscape Improvements IPN/A
10(k)
Community Center Sidewalk IPN/A
10(l)
Park ImprovementsÄAthletic Fields $125,000CPF (Cash)
10(m)
Town Pool Renovation $2,154,350CPF (Cash)
10(n)
Park and Playground Improvements $60,000CPF (Cash)
10(o)
CPA Debt Service $2,390,998CPF (Cash)
10(p)
Administrative Budget$150,000CPF (Cash)
11
Appropriate for Recreation Capital Projects$55,000R&CP EF (RE)
12(a)
Center Streetscape Improvements & EasementsIPN/A
12(b)
Automatic Meter Reading System$40,000$20,000 Wastewater EF (RE) + $20,000 Water
EF (RE)
12(c)
DPW Equipment Replacement$1,083,000$558,000 GF (Debt) + $525,000 Compost RF
(Debt)
12(d)
Street Improvements$3,513,943$2,542,927 GF (Cash) + $971,016 (Chapter 90)
12(e)
Storm Drainage Improvements and NPDES $340,000GF (Free Cash)
Compliance
12(f)
Hydrant Replacement Program$150,000$75,000 GF (Free Cash) + $75,000 Water EF
(RE)
12(g)
Comprehensive Watershed Stormwater Management $390,000GF (Debt)
Study and Implementation
12(h)
Sidewalk Improvements, Additions and Designs and $800,000GF (Debt)
Easements
12(i)
Dam Repair$760,000GF (Debt)
12(j)
Town Wide Culvert Replacement$390,000GF (Debt)
12(k)
Town-wide Signalization Improvements$125,000$7,021 GF (Free Cash) + $117,979 Unused bond
proceeds of prior-years' capital projects
12(l)
Hartwell Avenue Infrastructure $2,185,000GF (Debt)
ImprovementsÄSupplemental Funds
12(m)
Bikeway Bridge Renovations$368,000$249,426 GF (Debt) + $118,574 GF (Free Cash)
12(n)
Hartwell Avenue Compost Site Improvements$200,000Compost RF (Debt)
12(o)
Westview Cemetery Building Design$270,000GF (Debt) with debt service from the Sale of
Cemetery Lots Special Revenue Fund
12(p)
Westview Cemetery Irrigation$35,000Sale of Cemetery Lots Special Revenue Fund
(Cash)
12(q)
Highway Sign Machine$40,000GF (Free Cash))
12(r)
Town Wide Phone Systems-Phase VI$120,000GF (Free Cash)
12(s)
Municipal Technology Improvement Program$100,000GF (Free Cash)
12(t)
Network Redundancy & Improvement Plan$130,000GF (Free Cash)
12(u)
Bedford Street at Eldred Street Safety Improvements$175,000GF (Free Cash)
12(v)
Transportation Mitigation$100,000GF (Free Cash)
12(w)
Hill Street Sidewalk Design$150,000GF (Free Cash)
12(x)
Ambulance Replacement$280,000GF (Debt)
13
Water System Improvements$1,000,000Water EF (RE)
Continued of next page
B-1
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM & STM 2017-1 (with Updates & Errata)
Summary of Warrant-Article Recommendations (continued)
CEC
Article Description RequestFunding SourceDifference
14(a)
Wastewater System Investigation and Improvements$1,000,000Wastewater EF (RE)
14(b)
Pump Station Upgrades$800,000$530,000 Wastewater EF (Debt) + $270,000
Wastewater EF (RE)
15(a)
Food Service Equipment$75,000Food Service RF (Cash)
15(b)
School Furniture, Equipment & Systems Program$123,000GF (Free Cash)
15(c)
LPS Technology Capital Request$1,331,900GF (Debt)
16(a)
School Building Envelopes and Systems Program$222,200GF (Free Cash)
16(b)
Lexington High School Air ConditioningÄTeacher $600,000GF (Debt)
Planning Offices and Library
16(c)
Municipal Building Envelopes and Systems$194,713GF (Cash)
16(d)(1)
Building Flooring Program$150,000GF (Free Cash)Against
16(d)(2)
School Paving Program$172,226GF (Free Cash)Bundling 3
16(d)(3)
School Traffic Safety Improvements$45,000GF (Free Cash)projects
16(e)
Public Facilities Bid Documents$217,979GF (Free Cash)
16(f)
Public Facilities Mechanical/Electrical System $489,000GF (Free Cash)
Replacements
16(g)
LHS Security Evaluation and Upgrade$150,000GF (Free Cash)
16(h)
LHS Guidance Space Mining$230,200GF (Debt)
16(i)
LHS Nurse Office and Treatment Space$320,100GF (Debt)
16(j)
Parking Lot for Community Center$425,000GF (Free Cash)
17
Appropriate For Hastings School Replacement $720,000GF (Debt) (Candidate for Debt Exclusion)
Design
18
Appropriate For Visitors Center $100,000GF (Cash) ($118,500 was deferred in Brown Against
Book)funding at this
ATM any work
past
Schematic
Design
20
Accept Harbell Street$147,000GF (Debt) (Reimbursed as Street Betterment)
21
Appropriate To Post Employment Insurance Liability $1,842,895$750,000 GF (Cash) + $1,079,721 GF (Free See Article
FundCash) + $9,089 Water EF (Cash) + $4,085 Sewer Comment for
EF (Cash)Concern
22
Appropriate Bonds and Notes Premiums to Pay IPN/A
Project Costs
23
Rescind Prior Borrowing Authorizations$316,070Unused and Unneeded Borrow Authorizations
24
Establish and Appropriate To and From Specified $4,965,898$7,690,398 deposit GF less $2,724,500 GF
Stabilization Funds
25
Appropriate To Stabilization FundIPN/A
26
Appropriate from Debt Service Stabilization Fund$124,057Debt Service SF
28
Amend FY2017 Operating, Enterprise and CPA N/AN/A
Budgets
29
Appropriate for Authorized Capital ImprovementIPN/A
36
Amend General BylawsÄMunicipal Modernization Act N/AN/A
(Only MGL Chapter 40, Sections 22B & 22C)
Totals (Does not include TBDs)$37,761,259See Above
B-2