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Lexington Council for the Arts <br />Meeting Minutes & Agenda <br />Pre - Meeting Tasks <br />Review of handouts & minutes <br />Attendance: <br />Present: Seetha Ramnath (Chair), Amy Crandall Kaser (Treasurer), Jessie Steigerwald, Rebecca McGowan, Cheryl <br />Meadow, Lynne Klemmer, Jean Hart, Faith Lin <br />Absent: Mark Ferri <br />Guests: <br />Recording Secretary Amy Kaser <br />Meeting start time: 7:09 pm <br />1. WELCOME - Chairperson <br />a. Introduction of members <br />2. REPORTS <br />a. Secretary's Report <br />i. Approval of November meeting's minutes - Approved <br />b. Treasurer's Report <br />i. Review of numbers for annual report (MCC & Town) <br />ii. Confirm 2016 Grant Funds available = $5,660 ($4,800 + unclaimed prior years') <br />Donation status - $1,000 will check with donor regarding public recognition of the gift <br />c. Grants Report <br />i. Discussion of any grants that have not requested reimbursement (need to alert them, as they have a year <br />from the postmark of their award letter). <br />ii. Sent 8 Declines /Disapproval letters - no feedback on contested applications as yet thus, 3 week deadline <br />has passed and we can proceed with grant making for the remaining 22 applicants <br />Begin discussion on Grants to be approved (allocation strategy, minimum amounts by project) - All <br />applications were scored with a common framework so that they could be rank ordered and put into tiers. <br />The aim here is to make the process more than just a subjective one. <br />All grant recipients' paperwork was completed by committee members so that it could be mailed tomorrow. <br />All paperwork was double checked to make sure the amounts were correct. <br />d. Communications Report <br />i. Website: www.lexartscouncil.org - do we need to be on the town - maintained website? All grantees will be <br />listed on the website. <br />3. OLD BUSINESS (brief) <br />a. Leora Tec - request for extension on Poland project (from Dec 2016 to Jan -Feb 2017) - is asking for an <br />extension so that she can hold event in January/February. Approved and she will be informed of deadline to submit <br />paperwork <br />b. Dimmock Award - will be awarded in May - goes to an outstanding vocalist - good way to stay in touch with the high <br />school community <br />c. PIR (Program Improvement Request) - we have asked the town $10,000 to support our grant making in support of <br />arts and culture in and around Lexington <br />d. Strategic arts & culture plan - will discuss in Springtime <br />e. November Center ArtsWalk Update - over 40 artists and over 20 vendors. We have heard that 4 artists sold work. <br />Event was successful and well- received. Hope to repeat and build upon it next year. Generated good traffic for <br />retailers who participated so hoping to attract more retailers next year. Hoping to add some smaller pieces. <br />f. ArtsOffroad - not in 2017, but hoping to be in association with the 25th anniversary of Minuteman Bikeway in 2016 <br />(some other groups are interested in this: Arlington LCC (rumour), Arlington Arts Center, Lexington Bikeways <br />Committee. Will reconvene on this topic later this year. Bike committees in each town also exploring doing something <br />1 of 2 <br />