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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting October 12, 2023 Page 1 of 3 Location and Time: Remote Meeting; 8:00 A.M. Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee; Rod Cole; Michael Boudett (joined at 8:13 A.M.); & Lisah Rhodes Members Absent: Michael Boudett (until 8:13 A.M.) Others Present: Margaret (Maggie) Peard, Sustainability & Resilience Officer; Glenn Parker, Chair of the Appropriation Committee; Deepika Sawhney, Vice-Chair, Lexington School Committee; Todd Rhodes, listener. Documents Presented: o Notice of CEC Meeting, October 12, 2023 o Presentation to CEC, “High Performance Buildings Policy” o Warrant for Special Town Meeting 2023-1, November 7, 2023 Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 8:00 A.M. As the Committee members and the others joining this meeting had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law had, by legislation Governor Maura Healey signed on March 30, 2023, their expiration extended to March 31, 2025). Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. By individual conversations to them, Mr. Lamb had accomplished a roll-call attendance and determined that 5 members are present. High-Performance Building Policy Mr. Lamb thanked Ms. Peard for attending to present that subject matter. He advised that all the Committee Members had previous access to the presentation so she can consider the focus may likely be a Question & Answer. Ms. Peard provided the background of the 2023 Annual Town Meeting having voted that this policy should be in concert with the building design and construction so kept in parallel with the design of buildings. That’s been an effort of the of the Facilities Department, her role of Sustainability & Resilience Officer, Sustainable Lexington, and the Health Department. The purpose is to identify performance issues in our buildings that affect the health and environment. She described the process and documentation that will be used to achieve that objective. Mr. Kanter addressed that that process will require a very large amount of data. Ms. Peard acknowledged that is the case and they are looking at the means of achieving it—with focus on using as much currently available data and establishing the most efficient means for