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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting January 29, 2016 Location and Time: Town Office Building, Reed Room, 7:30 A.M. Members Present: Jill Hai, Chair; David Kanter, Vice -Chair & Clerk; Elizabeth Barnett (remote participation beginning at 9:00 A.M.); Rod Cole Member Absent: Wendy Manz Others Present: Glenn Parker, Chair, Appropriation Committee (AC); Jon Himmel, Chair, Permanent Building Committee; Elaine Ashton, Town Meeting Member; Sara Arnold, Recording Secretary Documents Presented: • Notice of Public Meeting for CEC Meeting, January 29, 2016 • Pending Final #2 Capital Expenditures Committee Report to the February 8, 2016, Special Town Meetings (STMs) 2016 -1 and 2016 -2 • Draft Memo from the AC and CEC to the Lexington School Committee and Dr. Mary Czajkowski, School Superintendent; January 27, 2016, RE: Evaluation of School Capital Projects Call to Order: Ms. Hai called the meeting to order at 7:30 A.M. with the three members in physical attendance and she announced that Ms. Barnett would be joining later by remote participation because she is away on business and any votes taken during her participation will be by Roll Call. CEC Report to the February 8, 2016, STMs: Some wordsmithing was suggested for the Pending Final #2 draft report. It was noted that Town Meeting discussion of STM 2016 -2: Article 2: Land Purchase -20 Pelham Road, will not occur until the Town has more information that can be shared; most likely this will not happen until March 23, 2016. Mr. Parker reported that the AC is supporting Articles 2 -4 in STM 2016 -1 and is postponing comments on STM 2016 -2 Article 2 until more information is available. This Committee agreed that its report would not take a position on that Article at this time. A Motion was made and seconded to approve this Committee's Pending Final #2 report, with edits as discussed. Vote: 3 -0 Ms. Hai noted that with Ms. Barnett expected to call in during the meeting with her vote. In that event, the vote would be revisited. The report will go to print on Monday, February 1, 2016. Update on the Multiple School Construction Projects: Ms. Hai discussed efforts by Mr. Parker; Kate Colburn, Member, AC; Mr. Cole; and herself (all participants in the Committees' Chairs - plus -One group that had discussed those projects) to develop a memo to the School Committee and Dr. Mary Czajkowski, Superintendent of Lexington Public Schools, that could serve as a framework for evaluating building proposals from a system -level view and could be adjusted as specific proposals move forward. The draft memo identifies questions that should be answered to understand a project and facilitate the process. It was written to help improve the process and resulting information going forward to any future building programs. Page 1 of 3