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HomeMy WebLinkAbout2022-07-28-CEC-min Minutes of the v,sM Lexington Capital Expenditures Committee (CEC) Meeting xx July 28, 2022 APRIL 19" Location and Time: Remote Meeting; 8:00 A.M. Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee; Mike Boudett; Rod Cole; & Lisah Rhodes Members Absent: None Others Present (remote participation): None Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, July 28, 2022 • Lexington CEC Officers; Subject Areas & Liaison Assignments, 24 February 2022 (Attachment to Mr. Kanter's e-mail, July 26, 2022, 11 :05 a.m.) • Lexington CEC Officers; Subject Areas & Liaison Assignments, 28 July 2022 Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 8:06 A.M. As only the Committee members were present and had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law had, by legislation Governor Charles D. Baker signed on July 16, 2022, their expiration extended to March 31, 2023.) Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. Further, this meeting would be recorded to assist in preparing Minutes, and the recording would be deleted once the Minutes are approved. By individual conversations to them, Mr. Lamb accomplished a roll-call attendance and determined that all six members are present. Public Comment on Matters Outside the Items on the Agenda As Mr. Lamb confirmed there was no one beyond the Committee members joined, there were no public comments. Any CEC Participation in the Lexington School Building Committee (SBC) Mr. Lamb described the primary information of that Town's new committee which is a mandatory action in the current Lexington High School Project and is in conjunction with a request for financial support by the Massachusetts School Building Authority (MSBA). The Select Board has welcomed participation by the Town's Finance Committees with one or more liaisons. Mr. Lamb endorsed the CEC designating a liaison to the SBC because it will play role a key role in that Project from design through funding and construction. Keeping in regular touch with the SBC goes beyond this Committee's parallel participation in the School Committee. Mr. Lamb volunteered to be the liaison. After a thorough discussion, this Committee supported having Mr. Lamb as the liaison to the SBC. A Motion was made and seconded that Mr. Lamb be this Committee's liaison to the SBC. Roll-Call Vote: 6-0 Page 1 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting July 28, 2022 Update to the Committee's Officers; Subject Areas & Liaison Assignments, 24 February 2022 Mr. Kanter introduced that last document and that updating is needed both because of the recent change in the Committee membership and that all the members deserved an opportunity to present any and all changes in responsibility. Mr. Lamb led the discussion of which changes should be made within each of the three document's sections (elected positions, informal liaisons to subject areas, and formal liaisons to Committee-selected, other, Town entities) so the document would be updated to reflect the current decisions of all the Committee members. The result (without page numbering) is: 9 Lexington Capital Expenditures Committee(CEC) Officers; Subject Areas&Liaison Assignments n g j 28 July 2022 „�G,k ING'S.,OH Chair: Mr. Lamb Vice-Chair&Clerk(including primary-CEC-reports editor): Mr. Kanter These Committee members agreed to serve as informal liaisons to subject areas (including Town of Lexington departments and offices) as follows (with identification of the Capital—related sub—elements, where applicable): Culture&Recreation------------------------------------------------------------------------Mr. Cole (includes Cary Memorial Library and Recreation &Community Programs) General Government---------------------------------------------------- Mr. Lamb&Mr. Kanter (includes Finance and Town Clerk) Innovation &Technology-----------------------------------------------------------------Mr. Lamb Land Use, Health and Development----------------------------------------------------Mr. Cole (includes Conservation, Planning, and Economic Development) Public Facilities--------------------------------------------------------------------------Ms. Rhodes PublicSafety-------------------------------------------------------------------------------Mr. Kanter (includes Fire&Rescue and Police) PublicWorks----------------------------------------------------------------------------- Mr. Boudett Schools------------------------------------------------------------------------------------Ms. Beebee These Committee members agreed to serve as the formal liaisons to the Lexington committees, commission, and working groups, as follows: Appropriation Committee (AC) --------------------------------------------------------Mr. Kanter Commission on Disability(CoD)---------------------------------------------------------Mr. Cole Community Preservation Committee (CPC)-----Ms. Beebee&backup by Mr. Kanter Financial Policy Working Group (FPWG)-----------------------------------------Ms. Rhodes High School/Center Recreation Area Working Group (HS/CRAWG)------ Mr. Lamb& Mr. Kanter Lexington Center Committee(LCC)------------------------------------------------ Mr. Boudett Permanent Building Committee(PBC)-----------------------------------------------Mr. Lamb School Building Committee (SBC)-----------------------------------------------------Mr. Lamb School Committee (SC)---------------------------------------------------------------Ms. Beebee School Master Planning Advisory Committee (SMPAC)----------------------Ms. Beebee Sustainable Lexington Committee (SLC)----------------------------------------- Mr. Boudett To Be Approved by the CEC at its meeting,28 Jul 2022 A Motion was made and seconded to approve the updated Committee's Officers; Subject Areas & Liaison Assignments, 28 July 2022. Roll-Call Vote: 6-0 Page 2 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting July 28, 2022 Remaining Agenda Items: Nothing Presented • Member Concerns and Liaison Reports • Approval of Minutes • Any other urgent business that may properly come before the Committee that could not be foreseen by the Chair; however, no votes would be taken. Adjourn A Motion was moved and seconded at 8:40 A.M. to adjourn. Roll-Call Vote: 6-0 This Minutes was approved by the CEC at its meeting on October 6, 2022. Page 3 of 3