2008-05-15-CAC-MIN - Laserfiche WebLink

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15 MAY 08 CAC MEETING MINUTES ATTENDEES Jeanne Canale, Ken Pogran, Maria Keslich, Dave Becker, Ed Vail, Jim Gonzalez, Florence DelSanto, Tim Counihan, Adam DeFilippo, Jill Reddish, John Rommelfanger 1. Minutes of last meeting approved 2. COMCAST --conduit for INET cables at Muzzy is not passable --Cable to Kline hall is installed 3. LexMedia Report a. Florence DelSanto noted that LexMedia had old equipment that they wanted to be disposed of. The Committee suggested writing a letter to the Town with an attached inventory list of old equipment and equipment they would be bringing with them to the new Kline Hall studio. The Committee also recommended that LexMedia suggest to the Town that the old equipment be reviewed by both the municipal staff and Lexington Public Schools for possible use within either organization. b. Also regarding Contract Extension-The Town is proposing a one-year extension to LexMedia’s contract. c. Contract Amendment-Terms of Contract-LexMedia is requesting a re-alignment of their contract fiscal year to coincide with the Town’s d. Projected FY09 LexMedia Operating Budget-LexMedia will have their FY09 Operating Budget to the Communications Advisory Committee by the first week in June. Tim Counihan will email the budget to the Committee in advance of the meeting. 4. LexMedia Sub-committee update-Jim Gonzalez presented a “Tentative Timeline for LexMedia’s Performance Review 2008” packet of information. The information included the draft letter to LexMedia and the 7 recommendations from last year that the evaluation will focus on. After review by the Committee the Committee requested that the performance evaluation also include an update on the 38(-question#5) questions as a way of seeing progress from last year’s evaluation. The 38 questions with responses from LexMedia will be included in this year’s evaluation. Also, the Committee will have th a Special Meeting called for Thursday August 14 (time/location to be determined via Subcommittee) as part of the LexMedia Performance Evaluation. A quorum of the Committee will be necessary for the th August 14 meeting.