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HomeMy WebLinkAbout2022-04-29-CEC-min Minutes of the s Lexington Capital Expenditures Committee (CEC) Meeting RECEIVED xx _ April 29, 2022 A flIL14" 2022 III May, III III io "'uwd" II III III ` ,rAI NG, TOWN CLERK Location and Time: Remote Meeting; 8:00 A.M. LEXINGTON MA Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Mike Boudett; Rod Cole; and Frank Smith Member Absent: Sandy Beebee Others Present (remote participation): Kathryn Roy, Chair, Affordable Housing Trust Study Committee (AHTSC); Marilyn Fenollosa, Chair, Community Preservation Committee (CPC); Lisah Rhodes, Vice-Chair, Recreation Committee; Bob Pressman, CPC Member Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, April 29, 2022 • AHTSC Charge, September 13, 2021, distributed by Mr. Kanter e-mail to the CEC members the day before this meeting • Draft CEC Minutes for April 11 & 13, 2022 Meetings • CEC Report To The 2022 Annual Town Meeting (ATM) & Special Town Meeting (STM) 2022-1 & Anticipated -2, Released March 21, 2022 • Draft Minutes of this Meeting, April 29, 2022 (to presented in the ending of the meeting) Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 8:01 A.M. As the Committee members present had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law in legislation signed on February 15, 2022 (Chapter 22 of the Acts of 2022) by Massachusetts Governor Charles D. Baker with an extension of that relief until July 15, 2022). Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. Further, this meeting would be recorded to assist in preparing Minutes, and the recording would be deleted once the Minutes are approved. Mr. Lamb took a roll-call attendance, determining that five members were present. Approval for Two Past Minutes Mr. Kanter Moved and it was Seconded to approve the Minutes of the April 11 & 13, 2022, meetings of this Committee with Mr. Kanter authorized to make non-significant changes. Roll-Call Vote:5-0 Member Concerns and Liaison Reports (1) Joint Meeting Requested by the AHTSC to discuss an Affordable Housing Trust: After discussion of which day&time is likely to provide the most participants from the AHTSC, Ms. Roy, this Committee, and Ms. Fenollosa for the CPC, decided it to be June 7, 2022, at Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting April 29, 2022 8:00 A.M. with an alternate that day at 7:00 P.M. It was agreed that with the uncertainty of whether each committee would have a quorum, each will do its own posting. (2) Mr. Boudett, as this Committee's liaison to them, advised that at the latest meetings: (a) The Lexington Center Committee discussed whether the funded study of improvements to the public parking area along Edison Way, behind the CVS Pharmacy, will include analysis of potential solar capabilities. John Livsey, the Town Engineer, said he expected it will. (b) The Sustainable Lexington Committee had a lengthy discussion regarding the significance of the Town's trees on the Town's public lands—which involves many advantages; the role the trees play in local environment (e.g., temperature control) but also the capture and storage of CO2. After the meeting he wondered whether the Town's tree stock could be classified as a Capital asset, similar to roads and sidewalks. Mr. Lamb said that this Committee had discussed this issue before and noted there are established definitions and conditions of what constitutes a program or project to be Capital—one of which being that the Massachusetts General Law permits the Town to issue bonds to finance the expenditure. [Note: Those definitions and conditions can be found in the Committee's Reports to Annual Town Meetings, The Mission of the CEC; in this year's they are on page 2.] Discussion of any CEC Supplement and/or Errata Report, for the record, to this Committee's Report to the 2022 ATM & STMs 2022-1 & Anticipated -2 Mr. Kanter requested, to facilitate any warranted follow-up Report, members send just to him Identification of any instances in the published Report where there was: (1) Any supplemental information needed to reflect this Committee's actions during that ATM, and (2) Any errors (functional or typographical) with their location and the proposed correction. Approval of Current Minutes Mr. Kanter Moved and seconded that the final Draft Minutes for this Meeting, including what will be the immediately-following time and vote to adjourn, be approved as presented with Mr. Kanter authorized to make non-significant changes. Roll-Call Vote: 5-0 Adjourn A Motion was made and seconded at 8:21 A.M. to adjourn. Roll-Call Vote:5-0 This Minutes was approved by the CEC at this meeting on April 29, 2022. Page 2 of 2