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Home My WebLink About2022-02-24-CEC-min Minutes of the s Lexington Capital Expenditures Committee (CEC) Meeting RECEIVED xx February 24, 2022 APRIL 19 2022 27 I ir, 1�02 I irn l` ,AING fQ� TOWN CLERK Location and Time: Remote Meeting; 8:00 A.M. LEXINGTON MA CEC Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee; Rod Cole; and Frank Smith CEC Member Absent: Mike Boudett Others Present (remote participation): Other Lexington Committees: Glenn Parker, Chair, Appropriation Committee (AC) liaison; Scott Bokun and Sara Cuthbertson, School Committee liaisons; Lisah Rhodes, Vice-Chair Recreation Committee; Bob Pressman, Housing Partnership Board; Staff: Melissa Battite, Director of Recreation and Community Programs; Finance Department: Sara Arnold, Recording Secretary Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, February 24, 2022 • Draft CEC Officers, Subject Areas & Liaison Assignments, February 10, 2022 • 2022 Annual Town Meeting (ATM) Consent Agenda Articles, Select Board (SB) February 15, 2022 • Draft #3 CEC Report to 2022 ATM & Special Town Meeting (STM) 2022-1 Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 8:00 A.M. As the Committee members present had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law in legislation signed on June 16th of this year by Massachusetts Governor Charles D. Baker). Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. Further, this meeting would be recorded to assist in preparing Minutes, and the recording would be deleted once the Minutes are approved. Mr. Lamb took a roll-call attendance, determining that five members were present. Update to Committee Officers and Subject Areas & Liaisons document A Motion was made and seconded to replace Mr. Smith as the liaison to the Financial Guideline Working Group with Ms. Beebee. Roll-Call Vote: 5-0 Committee's Report to the 2022 ATM and accompanying STM 2022-1 The following list of Consent Agenda Articles was reviewed for recommending approval and inclusion on the ATM Consent Agenda: • Article 10: FY23 CPC Budget/Projects: Reserve funds for various uses by appropriating into "buckets" (a) Archives and Records Management (c) West Farm Meadow Preservation (d) Playground Improvements - Poured-in-Place Surfaces (g) Park and Playground Improvements - Kinneens Park Page 1 of 4 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting February 24, 2022 (h) Park Improvements - Athletic Fields - Fiske Field (j) LexHAB - Preservation and Rehabilitation (1) Lexington Housing Authority - Vynebrooke Village - Preservation (m) CPA Debt Service (n) Administrative Budget • Article 11- Recreation Capital • Article 12: Municipal Capital Projects and Equipment (d) Transportation Mitigation (e) Replace Pumper Truck (f) Townwide Culvert Replacement (g) Equipment Replacement (h) Sidewalk Improvements (i) Town wide Signalization Improvements (j) Storm Drainage Improvement/NPDES Compliance (k) Comprehensive Watershed Stormwater Management (1) Street Improvements (m) Hydrant Replacement Program (r) Application Implementation (s) Network Redundancy and Improvement Plan (t) Scanning- Electronic Document Management • Article 13: Water System Improvements • Article 14: Wastewater Improvements • Article 15: Appropriate for School Capital Projects and Equipment • Article 16: Public Facilities Capital Projects (a) Public Facilities Bid Documents (b) Facility and Site Improvements-Building Flooring Program and School Paving Program (c) Public Facilities Mechanical/Electrical System Replacements (d) Municipal Building Envelopes and Associated Systems (e) Townwide Roofing Program (f) School Building Envelopes and Associated Systems • Article 18: Rescind Prior Borrowing Authorizations • Article 22: Appropriate for Authorized Capital Improvements (if Indefinitely Postponed) • Article 23 Appropriate from Debt Service Stabilization Fund A Motion was made and seconded to verify approval of those Articles as listed for the Consent Agenda, and in so doing recommend approval at the ATM. Roll Call Vote: 5-0 The following 2022 STM-1 Article was identified as ready for this Committee to vote on recommending support, whether or not it is to be Indefinitely Postponed: • Article 3: Authorize and Ratify Remote Town Meetings After a brief review and some clarifying comments, the following 2022 ATM Articles were identified as ready for this Committee to vote on recommending approval: • Article 10: Appropriate for The FY2023 Community Preservation Committee Operating Budget and CPA Projects Page 2 of 4 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting February 24, 2022 (b) Wright Farm Barn Stabilization (i) Lincoln Park Master Plan • Article 12: Appropriate for Municipal Capital Projects and Equipment (a) Hartwell District Signage: Mr. Kanter reported that he is voting No on recommending approval of Article 12(a). (b) Townwide Pedestrian and Bicycle Plan (c) South Lexington and Forbes-Marrett Traffic Mitigation Plans (p) Public Parking Lot Improvement Program • Article 16: Appropriate for Public Facilities Capital Projects (g) High School Equipment Emergency Funds After identifying a need for updated or additional information, it was determined that taking a position on the following 2022-1 STM Article should be deferred: • Article 2: Appropriate for Police Station Construction Additionally, after identifying a need for updated or additional information, it was determined that taking a position on the following 2022 ATM Articles should be deferred: • Article 10: FY23 CPC Budget/Projects (e) Center Playground Bathrooms and Maintenance Building Renovation (f) Playground Improvements - Hard Court Surfaces (k) LexHAB - 116 Vine Street Construction Funds • Article 12: Appropriate for Municipal Capital Projects and Equipment (n) Battle Green Streetscape Improvements (o) Municipal Parking Lot Improvements (q) New Sidewalk Installations • Article 16: Appropriate for Public Facilities Capital Projects (h) Town Pool Water Heater Replacement • Article 19: Establish, Amend, Dissolve and Appropriate to and from Specified Stabilization Funds • Article 21 : Amend FY2022 Operating, Enterprise and CPA Budgets • Article 25: Appropriate for Worthen Road Recreation and Education District Land Use Concept Plan (Citizen Petition) During review of the Articles, discussion included the following: • Because Mr. Kanter is the only vote against recommending support for Article 12(a) Hartwell District Signage, he offered to write the minority opinion for this Article. • Mr. Lamb agreed to contact SB Chair Jill Hai about Article 12(n) Battle Green Streetscape Improvements to determine whether it would be advisable to postpone bringing this project to Town Meeting. Staff has indicated that there is no problem with waiting until a fall 2022 STM. • A potential Debt Exclusion Article in a 2022 STM-2 to fund a feasibility study for a new high school was identified. It was agreed that it was premature to discuss this before the Town has not been formally invited to participate in the Massachusetts School Building Authority process for pursuing a grant toward such a project. • It is expected that more information about Article 25: Appropriate for Worthen Road Recreation and Education District Land Use Concept Plan, will be available after the Page 3 of 4 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting February 24, 2022 SB and School Committee meet to discuss how they plan to proceed with studies associated with a new/renovated high school. A Motion was made and seconded to recommend approval of the Articles and Article subsections identified and listed above as those ready for such action, with one negative vote for Article 12(a), as discussed, and to wait for additional information on those Articles and subsections as so identified and listed above. Roll Call Vote 5-0 Mr. Kanter led a review of Articles that need supplemental text and/or additional information. Ms. Battite reported that the funding requested for Article 16(h), Town Pool Water Heater Replacement, would be used for hiring a design engineer to explore options for a non-fossil- fuel hot-water heater. If the current hot-water heater fails before completion of this work, emergency steps will be taken to ensure hot water is available. It was agreed that the remaining written material for the front matter of this Committee's report to the STM and ATM would be submitted over the coming weekend so that a Draft#4 can be reviewed at next week's March 3 CEC meeting. Mr. Cole agreed to work with Mr. Kanter to proofread Appendix C. Although they may not all be needed, March 10, 15, 17, and 18 were identified for holding meetings for final review and approval of this Committee's Report. March 21 is targeted for publishing it. Adjourn A Motion was made and seconded at 9:00 A.M. to adjourn. Roll-Call Vote:5-0 This Minutes was approved by the CEC at its meeting on April 13, 2022. Page 4 of 4