2015-05-06-CCAC-min(draftPG) - Laserfiche WebLink

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TOWNOFLEXINGTON AdhocCommunityCenterAdvisoryCommittee(AhCCAC) Minutes Date: May 6, 2015 DRAFT nd Place and Time: Public Services Building, 2 Floor Training Room, 8:30 a.m. Members Present: Michelle Ciccolo, AhCCAC Chair; Board of Selectmen (BoS) member; Betty Borghesani; Harry Forsdick; Jon Himmel, Permanent Building Committee; Laura Hussong; Leslie Zales Member(s) Absent: Florence Koplow Liaisons Present:Staff: Linda Vine, AhCCAC Vice Chair; Town Manager’s Office; Karen Simmons, Recreation and Community Programs; Charlotte Rodgers, Human Services; Committees: David Kanter, Capital Expenditures Committee (CEC); Glenn Parker, Appropriation Committee (AC) Liaisons Absent (liaisons only attend as-requested and as-available to address relevant agenda items):Staff: Shawn Newell, Department of Public Facilities (DPF); Chris Filadoro, Department of Public Works; Dorinda Goodman, Information Technology; John Mazerall, Police Department;Koren Stembridge, Library; Chief John Wilson, Fire Department; Committees: Joe Pato, BoS; Jessie Steigerwald, School Committee Also present: Shirley Stoltz, Friends of the COA; Pat Goddard, DPF; Mark Barrett, DPF; Sheila Butts, Recreation and Community Programs; Jane Trudeau, Friends of the COA Recording Secretary: Pat Goddard The meeting was called to order by Ms. Ciccolo at 8:35 a.m. 1.Minutes: There were some corrections and clarifications requested for the April 13, 2015 draft Minutes. A motion was made and seconded to accept the April 13, 2015 Minutes, as amended. The motion passed. VOTE: 6-0. 2.Building and Furnishing Update: Mr. Barrett reported that the latest schedule indicates June 5, 2015 as the date we will receive our Certificate of Occupancy (COA). After we have received the COA we can begin moving in our furniture. Mr. Barrett then provided on update on the orders for the lobby, Mansion, and supplemental office furniture. 3.Governance Update – Use and Youth Polices: At 9:10 am, Ms. Ciccolo initiated a general discussion about the DRAFT policy, “Youth in the Lexington Community Center.” There was a discussion for 35 minutes, which included the following: The changes from the previous version were viewed as generally favorable The document should be updated with consistent categories of users and terminology Be more clear on consequences of not complying with the policy Update language on calling parents Policy should and will be reviewed by Town Counsel General consensus that the AhCCAC recommends the Operations staff take ownership of the policy and after consideration of AhCCAC comments, update it and review with Risk Management and Town Counsel.