HomeMy WebLinkAbout2021-06-09-CEC-min JS�®pN�N
Minutes of the
�3 Lexington Capital Expenditures Committee (CEC) Meeting
June 9, 2021
\ V APAIL 19
\..GEXI NGTQ
Location and Time: Remote Meeting; 8:00 A.M.
CEC Members Present (remote participation): Charles Lamb, Chair; David Kanter,
Vice-Chair & Clerk; Rod Cole; Wendy Manz; and Frank Smith
CEC Member Absent: Sandy Beebee
Others Present (remote participation): Glenn Parker, Chair, Appropriation Committee
(AC) liaison; Sara Cuthbertson and Scott Bokun, School Committee liaisons;
Carolyn Kosnoff, Assistant Town Manager for Finance; Michael Cronin, Director, Department
of Public Facilities (DPF)
Documents Presented:
• Notice of Public Meeting/Agenda CEC Meeting, June 9, 2021
• Gordian's "Town of Lexington, MA Facility Condition Assessments" v5, June 7, 2021,
32-Slide Presentation ("Assessment") [initially available by Mr. Kanter's Dropbox link
on June 4, 2021]
• Draft #3 Minutes of the Committee's meeting, May 6, 2021
• Draft Minutes of the Committee's meeting, May 17, 2021
Call to Order
Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at
8:00 A.M. As all those present had been previously advised of the special conditions of this
meeting, he passed on repeating them (i.e., The requirement to have a physical presence of
a quorum had been suspended in an Executive Order by Massachusetts
Governor Charles D. Baker, on March 12, 2020, after having proclaimed, on
March 10, 2020, a STATE OF EMERGENCY in the Commonwealth due to the outbreak of
the 2019 novel coronavirus, known as COVID-19.).
Mr. Lamb further reported that the documents for this meeting, which had been provided
electronically to the Committee and would be available upon request, were those listed as
Documents Presented. Any votes during this meeting would be taken by a roll call. This
meeting is being recorded to assist in preparing Minutes, and the recording would be deleted
once the Minutes were approved. Mr. Lamb took a roll-call vote and confirmed that five
Committee members were remotely participating.
Discussion of DPF's Long Range Capital Planning Report (based on the contracted
Assessment)
Mr. Lamb advised that as the Committee members had been provided early access to the
full Assessment presentation, this meeting would focus first on Mr. Cronin's initial overview
of the Assessment and his Department's approach to that 20-year-forecast data, and then to
a Question & Answer (Q&A) session initiated by this Committee's member questions and
then by others present with Mr. Cronin answering to the extent he could. Mr. Lamb called on
Mr. Cronin for the overview.
Page 1 of 2
Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
June 9, 2021
Mr. Cronin provided the overview, including to what he and his DPF had so far considered in
the light of the huge extent of multi-faceted data the Assessment had provided. He advised
that there will be a very-extended process with annual updates that this Committee can
expect to see in a material, and broad-based way, in the presentations this fall of the DPF
requests for FY2023—FY2027 funding of Capital programs and projects.
Mr. Lamb then call upon each of the present Committee members and then the others
present for the Q&A session. At the end of that session, Mr. Cronin volunteered that he
stands ready to have follow-up discussion(s) with this Committee focused on this
Committee's direct involvement and responsibilities with the Town's long-term Capital plans.
He would bring this Committee up to date on the DPF's status of its process and progress
with using the Assessment data as well as its actions independent of that Assessment data.
Mr. Lamb expressed this Committee's appreciation of Mr. Cronin's contribution to further this
Committee's understanding of the Assessment, his plans at this early stage for using that
data, and for spending as much time as needed to compete the Q&A session. (Mr. Cronin
left the meeting at 8:54 A.M.)
Preparation for a Fall Special Town Meeting & Preparation for the FY2023 Financial
Process: No matters raised.
Member Concerns and Liaison Reports
Mr. Kanter reported that he had been invited by the School Committee Chairperson and the
Schools Superintendent to be a second, additional, liaison from this Committee to their
Master Planning Advisory Committee as, having completed its deliverables on the master
planning for the whole district, it was being refocused primarily on the High School. Mr. Kanter
Moved, and it was Seconded, for endorsing his being such a second liaison. Mr. Lamb polled
the members. Roll—Call Vote: 5-0. Mr. Lamb requested that Mr. Kanter contact Ms. Beebee
to affirm her interest in continuing as a Committee's liaison. [Her subsequent response was
that she definitely does wish to continue and she, too, supports the addition of Mr. Kanter as
such an additional liaison.]
Ms. Manz reported that the Community Preservation Committee had reconsidered its policy
of only accepting timely proposals for Community Preservation Funding at an Annual Town
Meeting. It addressed multiple new actions, which an informal vote supported, for formal
consideration outside of the current policy. Thus the outcome was also to consider timely
proposals for Special Town Meetings, but only if such meetings were being called by the
Select Board for one or more other matters.
Approval of Minutes
Mr. Kanter Moved, and it was Seconded, that the Draft #3 Minutes of the May 6, 2021,
meeting and the Draft Minutes of the May 17, 2021, meeting be approved. Roll-Call
Vote: 5-0
Adjourn
A Motion was made and seconded at 8:59 A.M. to adjourn. Roll-Call Vote:5-0
This Minutes was approved by the CEC at its meeting on June 22, 2021
Page 2 of 2