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<br />Lexington Council for the Arts Meeting Minutes <br />January 12, 2014 <br />7:00 9:00pm <br />Parker Room, Town Office Building <br />PreMeeting <br /> Distribute last meetingÈs minutes for review <br />Chair Cristina Burwell called the meeting to order at 7:07 p.m. <br />Present: Matt Pronchick, Jean Hart, Emily Passman, Zoe Perry-Wood, Lynne Klemmer, Cristina <br />Burwell, Diana South, Leslie Masson <br />Absent & Missed: Cheryl Meadow, Seetha Rammath <br />SecretaryÈs Report <br /> Call for amendments or corrections to previous meetingÈs minutes <br />Diana moved and Leslie seconded motion to approve minutes from December 8, 2014 <br />minutes. Jessie invited any edits and asked whether we are comfortable with the level <br />of details. <br />Discussion followed about a recent inquiry that came in over Facebook. The inquiry <br />was about the breakdown of our grant awards and total amount grants not made to <br />other LCCs. Cristina replied on their FB page directing them to public records and <br />invited them to email her directly. Our group agreed that our minutes have good level <br />of detail and that outside groups with questions should follow proper channels through <br />official address, or message or email to our Chair. The group making inquiry is called <br />CeciliaÈsChoice. After Cristina replied to them on FB, the comment was gone <br />(assuming they edited out her reply). We feel we must retain a public record as on FB <br />the group had the chance to delete it. The links to LCA minutes and annual report <br />was added to LCAÈs Facebook page for permanent access. <br />Vote to approve minutes was unanimous. <br />TreasurerÈs Report <br /> Diana confirms annual report is submitted and there are no major changes. <br /> ¥ Current balances remain the same. <br />Cristina noted that next year we will begin the Annual Report process earlier and we will submit <br />a section of the annual report before we send out denial letters. We internally confirmed <br />out account balances, but in the future we will submit all of the pertinent information <br />through the MCC website as soon as we have voted it in our meeting. <br />ChairpersonÈs Report <br /> Annual Report has been submitted, and a print-out was passed around. Details can also <br />be viewed on the LCC website page. <br />1 <br /> <br />