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Home My WebLink About2015-03-13-CEC-min Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 13, 2015 Town Office Building, Reed Room; 8:00 .. Location and Time: AM Jill Hai, Chair; David Kanter, Vice-Chair & Clerk; Elizabeth Barnett Members Present: \[departed at 10:15 ..\]; Rod Cole \[departed at 10:00 ..\]; Wendy Manz AMAM None Members Absent: Sara Arnold, Recording Secretary Others Present: Documents Presented: Notice of Public Meeting/Agenda for March 13, 2015 Draft #3 Minutes of the CEC Meeting February 24, 2015 (Distributed by Mr. KanterÈs e-mail, March 3, 2015 7:24 .. to the other CEC Members and Ms. Arnold) PM Material Prepared by Mr. Kanter to be included in the CEC Report to 2015 Annual rd Town Meeting (ATM) & 2015 Special Town Meetings (STMs) (March 23): STM #2 Article 4: Appropriate For Cary Memorial Building Sidewalk Enhancement (Historic Resources) Draft #5 CEC Report to 2015 ATM & 2015 STMs (Mar 23th) (Distributed by Mr. KanterÈs e-mail, March 12, 2015 1:43 .., to the other CEC Members and PM March 12, 2015 2:07 .., to Ms. Arnold) PM Ms. Hai called the meeting to order at 8:00 .. Call to Order: AM Ms. Hai advised that the Articles Matters Related to this CommitteeÈs Role in the ATM: proposed by the Board of Selectmen (BoS) to be included on a Consent Agenda (i.e., a single agenda item presented for a single vote by Town Meeting that includes multiple Articles) are as follows: Article 6: Appropriate for Senior Service Program Article 10: Appropriate for Recreation Capital Projects Article 17: Technical Correction to the borrowing Authorization under Article 13b (School Capital) of the 2014 ATM Article 19: Martingale Road Street Acceptance Article 20: Richmond Circle Street Acceptance Article 24: Appropriate Bonds and Notes Premiums Article 27: Appropriate to Stabilization Fund \[Motion to Indefinitely Postpone (IP) anticipated\] Article 28: Appropriate from Debt Service Stabilization Fund Article 32: Establish Qualifications for Tax Deferrals \[Motion to IP anticipated\] Article 33: Authorize Home Rule Petition for Tax Relief \[Motion to IP anticipated\] Article 37: Amend General By LawsÄStreet Performers A Motion was made and seconded to support the inclusion of the listed Articles on a Consent Agenda with the understanding that this Committee does not take a position on non-capital-related Articles, which, from the above list, include Articles 6, 19, 20, 32, 33, and 37. Mr. Kanter proposed that this CommitteeÈs position should include that the material prepared to identify the Consent Agenda also include an explanation for any Article whose Motion is for IP. Vote: 5Ã0 and Ms. Hai will advise the Town Moderator of our position. Page 1 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 13, 2015 Articles that needed Capital Projects in the TownÈs FY2016ÃFY2020 Capital Program: revisiting or positions taken were discussed, as follows: STM #2, Article 4: Appropriate for Cary Memorial Building Sidewalk Enhancement: This Committee had deferred taking a position on this Article until there was a resolution regarding the materials to be used. The Historic Districts Commission (HDC) is supporting the use of granite in front of the buildingÈs stairs, but the Commission on Disability (CoD) is concerned that the granite could be slippery duringadverse weather conditions. The HDC and CoD have agreed towork together to resolve the issue, but this may not be accomplished before this Article comes to Town Meeting floor. The amount being requested from Town Meeting is based on using the granite that is more expensive than the alternative (cement with brick border) as that would allow the project to move forward irrespective of the decision on granite versus cement and brick. It was generally agreed that it would be preferable to have resolution before taking a position, but the window for getting Town Meeting approval and getting the project completed in a timely manner is limited. A Motion was made and seconded to support funding for the sidewalk project that includes granite, with the understanding that the granite would not be used without consensus among the interested parties. Vote: 5Ã0 Because of the WarrantÈs ATM, Article 9: Property PurchaseÄ241 Grove Street: wording for this Article, the Town Moderator has determined that renovations of any buildings on the property cannot be included in the Motion. Thus, $140,000 for renovations is being removed from the original funding request while $3,000 is being added for protection of the buildings. (Funding for renovations would be presented to a future Town Meeting.) A Motion was made and seconded to support the adjusted ATM, Article 9, request for $618,000. Vote: 5Ã0 A Motion was made and ATM, Article 16(c): Additional Time Clock System Funds: seconded to support ATM, Article 16(c) for $208,000. Vote: 5Ã0 ATM, Article 24: Appropriate Bonds and Notes Premiums & Rescind Equal Prior The revised amounts for the portions of the premiums the Borrowing Authorizations: Town received for bonds sold this past February that will dealt with under this Article is $149,140. A Motion was made and seconded to support ATM, Article 24. Vote: 5Ã0 No action is ATM, Article 31:Appropriate for Authorized Capital Improvements: contemplated under this Article. A motion to IP this Article is anticipated. A Motion was made and seconded to support IP of ATM, Article 31. Vote: 5Ã0 This Article both ATM, Article 41: Amend General BylawsÄContracts and Deeds: revises the maximum number of years permitted from 20 to 30 and adds language regarding the inapplicability of that section of the By-Law. The Committee has not been advised of the reason or need for that extension or the basis for the specific Page 2 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 13, 2015 exclusions, and understands the Appropriation Committee has concerns about the specific language being proposed, A Motion was made and seconded to defer a decision on a recommendation, but noting that if the legal questions were to be resolved by Town Meeting, this Committee would support approval; if not, would support IP. Vote: 5Ã0 CommitteeÈs Report to the 2015 ATM and Accompanying STMs (including There was a review of the current CommitteeÈs FY2016ÃFY2020 Five-Year Capital Plan): draft report to identify technical errors, to ensure clarity of the material, and to incorporate updates. There was an extended discussion, on a line-by-line basis, of the TownÈs Five- Year Capital Plan for FY2016ÃFY2020 with decisions made as to what changes the Committee considered appropriate to represent the CommitteeÈs Plan. The Committee would continue its practice to include a footnote highlighting every change that has been made from the TownÈs Plan. As he was departing at 10:00 .., Mr. Cole said he had reviewed the previously distributed AM Draft #5 and, after further considering the discussion at this meeting, he approved the Draft #5 of the report, with the changes made during this meeting, as being the CommitteeÈs report to 2015 ATM and the accompanying STMs, with the understanding that the Chair and Vice-Chair were authorized to make editorial and other changes that did not substantively alter the CommitteeÈs positions. As she was departing at 10:15 .., Ms. Barnett said she, too, approved the Draft #5 of the AM report, with the changes made during this meeting and with the same authority given to the Chair and Vice-Chair. A Motion was made and seconded to approve the Draft #5 of the report, with the changes made during this meeting, as being the CommitteeÈs report to 2015 ATM and the accompanying STMs, with the understanding that the Chair and Vice-Chair were authorized to make editorial and other changes that did not substantively alter the CommitteeÈs positions. Vote: 5Ã0 (including the two above-noted votes by Mr. Cole & Ms. Barnett) None. Member Concerns and Liaison Reports: Action on the Draft #3 Minutes of the CommitteeÈs meeting on Approval of Minutes: February 24, 2015, was deferred until a future meeting. A Motion was made and seconded at 10:30 .. to adjourn. Adjourn:Vote: 3Ã0 AM These Minutes were approved by the CEC at its meeting on March 25, 2015. Page 3 of 3