HomeMy WebLinkAbout2015-03-03-CEC-min
Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
March 3, 2015
Town Office Building, Reed Room; 8:00 ..
Location and Time:
AM
Jill Hai, Chair; David Kanter, Vice-Chair & Clerk; Elizabeth Barnett
Members Present:
\[8:08 ..arrival\]; Rod Cole; Wendy Manz
AM
None
Members Absent:
Glenn Parker, Chair, Appropriation Committee (AC); Deborah Brown,
Others Present:
Town Moderator; Sara Arnold, Recording Secretary
Documents Presented:
Notice of Public Meeting/Agenda for March 3, 2015
Draft Minutes of the CEC Meeting February 25, 2015 (Distributed by Mr. KanterÈs
e-mail, February 25, 2015 11:22 .., to the other CEC Members and Ms. Arnold)
PM
Extract of Special Town Meeting (STM)#1 Article 2 from Pending Draft #2 CEC
rd
Report to 2015 Annual Town Meeting (ATM) & 2015 STMs (Mar 23),
March 2, 2015
Extract Affordable Housing from Pending Draft #2 CEC Report to 2015 ATM &
rd
2015 STMs (Mar 23) Changes NOT yet vetted by Wendy, March 2, 2015
Memorandum to Jill Hai from Melisa Tintocalis, Economic Development Director;
February 19, 2015; RE: Additional Information on Parking Meter Capital Request
(Distributed by Ms. HaiÈs e-mail, February 24, 2015 09:45 ..)
AM
Draft #1 CEC report to 2015 ATM & 2015 STMs (Mar 23th) (Distributed by
Mr. KanterÈs e-mail, March 2, 2015 3:40 .., to the other CEC Members and
AM
Ms. Arnold)
Ms. Hai called the meeting to order at 8:03 ..
Call to Order:
AM
A Motion was made and seconded to approve the Draft Minutes of
Approval of Minutes:
the CEC Meeting for February 25, 2015. (Ms. Barnett abstained; she was not
Vote: 4Ã0Ã1
at the meeting.)
After an introduction by Mr. Kanter of the Town
Member Concerns and Liaison Reports:
Moderator goal to begin using a ÅConsent AgendaÆ at Town Meetings, Ms. Brown
discussed her proposal to present such an Agenda to the 2015 ATM. The ÅConsent
AgendaÆ would include pre-selected, non-controversial, and administrative Articles for
presentation as a single motion. She noted that Consent Agendas are used by the
Lexington Board of Selectmen (BoS) and by Town Meetings in other towns to increase
efficiency. This springÈs long warrant provides an opportune time to introduce the idea as a
pilot program. She identified articles that might be considered and added the following
principles:
The included Articles would be identified and described well in advance of the Consent
Agenda being presented to Town Meeting.
Only Articles that are unanimously supported by the BoS, the AC, and this Committee
would be included.
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 3, 2015
The BoS, the AC, and/or this Committee should be comfortable with making
comments on any of the included Articles in writing rather than presenting them orally
to Town Meeting.
If there were even a single objection on the floor of Town Meeting to an Article being
included, it would be removed.
rds
If some included articles require a 2/3 vote, the Consent Agenda would require a
rds
2/3 vote.
Ms. Brown said that she is discussing this with the BoS and the AC and plans to bring it to
the Town Meeting Members Association Information Meeting. This Committee was
receptive to the concept, but needed substance before endorsing it. After discussion about
how to proceed, Mr. Parker agreed to work with his Committee to prepare a list of Articles
for inclusion that can then be reviewed by the BoS and this Committee.
No action.
Capital Projects in the TownÈs FY2016ÃFY2020 Capital Program:
Implementation of the School CommitteeÈs School Master Plan for the DistrictÈs
No action.
Facilities:
No action.
CommitteeÈs FY2016FY2020 Capital Program:
CommitteeÈs Report to the 2015 Annual and Accompanying Special Town Meetings:
Discussion about the introductory sections of the report, including the Five-Year Capital
Plan, identified areas that need additional or clarifying information; appropriate wording and
suggested edits were also mentioned. Ms. Hai noted that she will use the Executive
Summary as the basis for this CommitteeÈs Article 2 report to Town Meeting.
It was agreed that there would be an explanation in the report regarding any Articles not
receiving the unanimous support of this Committee. Except as noted for postponed action,
individual Motions were then made, seconded, and votes were taken as noted, for the
approval or Indefinite Postponement of specific Articles as follows.
(Votes without a
majority in favorÄwhich have been Äwill be cited in the report to the Town
bolded
Meetings as a recommendation of Disapproval with the vote count being reversed.)
It was noted
STM #1, Article 2: Appropriate for School Facilities Capital Projects.
that this project would be implemented in phases. Phase 1 would be a design/
feasibility study. It is the intent that subsequent phases would only go forward with
BoS approval, and the BoS would seek input from the school and finance
committees prior to issuing the approval.
Vote: 5Ã0
.
STM #2, Article 2: Pump Station RepairsVote: 5Ã0
.
STM #2, Article 3: Appropriate for Purchase Of Fire EngineVote: 5Ã0
STM #2, Article 4: Appropriate for Cary Memorial Building Sidewalk Enhancement:
Postponed because the Commission on Disability has not yet taken a position on
this project.
STM #2, Article 5: Amend FY2015 Operating, Enterprise and Community
Postponed until more information is available as to
Preservation Act (CPA) budgets:
whether any action regarding the CPA budget is to be proposed.
STM #2, Article 6: Appropriate for Authorized Capital Improvements: Vote: 5Ã0
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 3, 2015
th
ATM Article 7 (4 Fund Only): Establish and Continue Departmental Revolving
.
FundsÄPEG Access FundVote: 5Ã0
ATM, Article 8: Appropriate the FY2016 Community Preservation Committee
:
Operating Budget and CPA Projects
(a) Conservation Meadow Preservation Program.
Vote: 5Ã0
(b) Parker's Revenge Site Restoration.
Vote: 5Ã0
(c) First Parish Church Restoration Historic Structure Report. It was noted this
funding request is only for a study.
Vote: 5Ã0
(d) Cary Memorial Building Records Center Shelving.
Vote: 5Ã0
(e) Battle Green Streetscape Improvements.
Vote: 0Ã5
(f) Community Center Sidewalk Design.
Vote: 5Ã0
(g) Cary Memorial Building Sidewalk Enhancement. It was noted that this project will
be addressed under STM #2, Article 4.
Indefinite PostponementVote: 5Ã0
(h) Community Center Preservation Restriction Endowment.
Vote: 5Ã0
(i) Park and Playground Improvements.
Vote: 5Ã0
(j) Park ImprovementsÄAthletic Fields.
Vote: 5Ã0
(k) Park and Playgrounds ADA Accessibility Study.
Vote: 5Ã0
(l) Park ImprovementsÄHard Court Resurfacing.
Vote: 5Ã0
(m) Lincoln Park Field Improvements - Phase 3.
Vote: 5Ã0
(n) Minuteman Bikeway Culvert Rehabilitation.
Vote: 5Ã0
(o) Grain Mill Alley Design Funds. Ms. Manz explained why she supports this
request.
Vote: 1Ã4
(p) Minuteman Bikeway Wayfinding SignsÄDesign Funds.
Vote: 0Ã5
(q) Lower Vine Brook Paved Recreation Path Reconstruction.
Vote: 5Ã0
(r) CPA Debt Service.
Vote: 5Ã0
(s) CPC Administrative Budget.
Vote: 5Ã0
Ms. Barnett questioned why
ATM, Article 9: Property PurchaseÄ241 Grove Street:
the Lexington Housing Assistance Board has the first option to manage the portion
of the parcel identified for housing if the purchase is approved. She also expressed
reservations about the use of this land for a single family dwelling, as is currently
planned.
Vote: 4Ã0Ã1
It was noted that this
ATM, Article 10: Appropriate for Recreation Capital Projects.
may be an appropriate Article for inclusion on the consent agenda.
Vote: 5Ã0
:
ATM Article 11: Appropriate for Municipal Capital Projects and Equipment
(a) Center Streetscape Improvements and EasementsÄPhase 1: Ms. Hai discussed
her preference for a project that only addresses safety concerns at the
Massachusetts Avenue/Woburn Street/Fletcher Avenue/Winthrop Road intersection.
She plans to explore the possibility of an amendment that would only fund those
portions of the Article. Ms. Manz explained why she supports this request
Vote: 1Ã4
.
(b) DPW Equipment.
Vote: 5Ã0
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 3, 2015
(c) Storm Drainage Improvements and National Pollutant Discharge Elimination
System Compliance:
Vote: 5Ã0
(d) Comprehensive Watershed Storm Water Management Study and
Implementation.
Vote: 5Ã0
(e) Sidewalk Improvements, Additions, Design and Easements.
Vote: 5Ã0
(f) Town-wide Culvert Replacement.
Vote: 5Ã0
(g) Town-wide Signalization Improvements.
Vote: 5Ã0
(h) Hartwell Avenue Infrastructure Improvements and Easements: It was noted that
in recent years there have been frequent funding requests for Hartwell Avenue
projects.
Vote: 5Ã0
(i) Street Improvements and Easements.
Vote: 5Ã0
(j) Bikeway Bridge Repairs and Engineering: It was noted that this Committee
believes this should have been proposed as a CPF-funded project.
Vote: 5Ã0
(k) Hastings Park Undergrounding Wires.
Vote: 0Ã5
(l) Hydrant Replacement Program.
Vote: 5Ã0
(m) Westview Cemetery Building Assessment.
Vote: 5Ã0
(n) Replace Town Wide Phone SystemsÄPhase IV.
Vote: 5Ã0
(o) Municipal Technology Improvement ProgramÄPhase III.
Vote: 5Ã0
(p) Police/Fire Dispatching and Records Software.
Vote: 5Ã0
(q) Parking Meter Replacement: It was noted that the Economic Development
Director has provided additional information regarding this project, which is an effort
to encourage turnover in the prime parking spots near the retail stores. Mr. Kanter
noted his reasons for objecting to this project.
Vote: 4Ã1
(r) Public Safety Radio StabilizationÄPhase I.
Vote: 5Ã0
(s) Design/EngineeringÄFiring Range at Hartwell Avenue Compost Site: In
response to a concern about noise from a firing range, it was noted that this funding
request will allow for a design to be developed. The resulting design could be
considered for being implemented at a site other than Hartwell Avenue.
Vote: 5Ã0
ATM, Articles 12 and 13 (Citizen Articles): Appropriate for Pleasant Street Sidewalk
It was noted that the funding under
and for 13 Prospect Hill Road Sidewalk.
Article 11(e), Municipal Capital Projects and EquipmentÄSidewalk Improvements,
Additions, Designs and Easements, has been earmarked for both of the sidewalks
being requested under these two Article.
Indefinite PostponementVote: 5-0
ATM, Article 15: Appropriate for Wastewater System Improvements:
(a) Wastewater System Investigation and Improvements.
Vote: 5Ã0
(b) Pump Station Upgrades.
Vote: 5Ã0
ATM, Article 16: Appropriate for School Capital Projects and Equipment:
(a) System Wide School Furniture, Equipment and Systems.
Vote: 5Ã0
(b) School Technology Capital Request.
Vote: 5Ã0
(c) Food Service LHS Dishwasher & Installation.
Vote: 5Ã0
Page 4 of 5
Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 3, 2015
ATM, Article 17: Technical Correction to the borrowing Authorization under Article
2014 ATM.
13b (School Capital) of the Vote: 5Ã0
ATM, Article 18: Appropriate for Public Facilities Capital Projects:
(a) Middle School Space Mining: It was noted that $350,000 had been taken out of
the original funding request, leaving a balance of $674,000.
VOTE: 5-0
(b) Clarke Middle School Circulation and Parking Improvements, Design.
Vote: 5Ã0
(c) Lexington High School Phase 2 Overcrowding/Completion.
Vote: 5Ã0
(d) Public Facilities-Major Mechanical/Electrical SystemsÈ Replacement.
Vote: 5Ã0
(e) Lexington Public School Educational Capacity Increase.
Indefinite
Postponement. Vote: 5Ã0
(f) LHS Heating Systems UpgradeÄPhases 2 & 3ÄDesign.
Vote: 5Ã0
(g) School Building Envelope and Systems.
Vote: 5Ã0
(h) Municipal Building Envelope and Systems.
Vote: 5Ã0
(i) Extraordinary Repairs/Replacements/Upgrades.
Vote: 5Ã0
(j) School Paving Program.
Vote: 5Ã0
(k) Public Facilities Bid Documents.
Vote: 5Ã0
(l) Security Cameras Upgrade.
Vote: 5Ã0
.
ATM, Article 24: Bonds and Notes PremiumsVote: 5Ã0
. Postponed until information
ATM Article 25: Rescind Prior Borrowing Authorizations
is available regarding any additional rescissions beyond those associated with the
amounts of the Premiums. Expected to be unanimously approved.
ATM Article 26: Establish and Appropriate To and From Specified Stabilization
. Postponed until this yearÈs amounts are confirmed.
Funds
. Postponed in case there might still
ATM Article 27: Appropriate to Stabilization Fund
be an action. Expected to be Indefinitely Postponed and, if so, to be unanimously
approved.
.
ATM Article 28: Appropriate from Debt Service Stabilization FundVote: 5Ã0
It was noted that Articles 24 through 28 would be appropriate candidates for a Consent
Agenda. Voting on the remaining Articles on which this Committee will be reporting will
continue at the next meeting.
A Motion was made and seconded at 10:18 .. to adjourn.
Adjourn:Vote: 5Ã0
AM
These Minutes were approved by the CEC at its meeting on March 25, 2015.
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