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TOWN OF LEXINGTON Ad hoc Community Center Advisory Committee (AhCCAQ AM Ip Minutes Date: October 14, 2014 Place and Time: Training Room,Public Services Building, 3:30 p.m. Members Present: Michelle Ciccolo (Board of Selectmen), Chair; Harry Forsdick; Laura Hussong; Jon Himmel(Chair,Permanent Building Committee); Florence Koplow Members Absent: Betty Borghesani; Leslie Zales Liaisons Present: Staff. Linda Vine,Vice Chair of AhCCAC, Town Manager's Office; Sheila Butts for Karen Simmons, Recreation; Charlotte Rodgers, Human Services; Koren Stembridge, Library; Committees: Joe Pato, Board of Selectmen (BoS); Wendy Manz, Capital Expenditures Committee (CEC); Glenn Parker, Chair, Appropriation Committee Liaisons Absent(liaisons only attend as-requested and as-available to address relevant agenda items): Staff. Chris Filadoro, Department of Public Works; Dorinda Goodman, Information Technology; John Mazerall,Police Department; Shawn Newell, Department of Public Facilities (DPF); Chief John Wilson, Fire Department; Committees: Jessie Steigerwald, School Committee Also present: Pat Goddard, staff, DPF; Mark Barrett, staff, DPF;Nancy Adler, Chair, Council on Aging Board; David Kanter, CEC; Bob Pressman,resident; Bob Gaudet,resident Recording Secretary: Sara Arnold The meeting was called to order by Ms. Ciccolo at 3:35 P.M. 1. Minutes: There was a motion and second to approve the AhCCAC Minutes for October 3, 2014 with edits to reflect the correct timing of Mary Ellen Allesandro's resignation from this Committee. The Minutes were approved. VOTE: 5-0 2. Motions Presented to this Committee by the Governance and Programs Working Groups: Ms. Ciccolo directed this Committee to a handout that identified five motions compiled by the two working groups. After brief reviews of the first two motions,minor edits were incorporated. Each edited motion was made and seconded, as follows: • The AhCCAC recommends that the Lexington Community Center(LCC)will have a phased opening strategy of an initial soft opening following issuance of the Certificate of Occupancy and the relocation of the Recreation and Human Services Departments, expected in the spring of 2015; an expanded opening in the new budget year beginning July 1, 2015; and a Grand Opening in early October 2015. The motion passed. VOTE: 5-0 • The AhCCAC recommends that the hours of operation of the Lexington Community Center are: ➢ Soft opening period (start date based on Certificate of Occupancy and relocation of current staff to continue current programs, spring 2015): Mon—Fri: 8:00am—5:00pm ➢ Expanded opening period(July—October 2015 with expanded Fiscal Year(FY)2016 staff): Mon -Thurs: 8:00am—5:00pm; Fri: 8:00am—9:00pm; Sat: 9:00am—3:00pm ➢ Grand opening (October 2015 and beyond with expanded FY2016 staff): Mon—Thurs: 7:00am—9:00pm; Fri—Sat: 7:00am— 10:00pm; Sun: 8:00am—6:00pm The motion passed. VOTE: 5-0 The third motion was discussed later in the meeting and the other two were tabled.