2014-08-12-CCAC-min (Governance Operations Subcommittee)

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TOWNOFLEXINGTON Governance/OperationsSubCommitteeofthe AdhocCommunityCenterAdvisoryCommittee(AhCCAC) Minutes Date: Tuesday, August 12, 2014 Place and time: Selectman’s Meeting Room, Town Office Building at 1:00 PM Members Present: Betty Borghesani, Chair, Harry Forsdick, Linda Vine, Koren Stembridge Members Absent: Florence Koplow Also Present: ____________________________________________________________________________ 1.Meeting called to order at 1:00 PM. 2.Minutes of June 19, 2014 reviewed and approved. 3.Review of Draft Policies. Linda Vine has worked on draft policies for Rules of Behavior, Bulletin Board and Materials Distribution Policy and Community Center Use Policy tailored to the Community Center. These are some of the policies that will need to be in place for opening of the Community Center, but further discussion tabled at this time. 4.General discussion of need to further develop Organizational Structure and Management plan for the Community Center and to present our plan to the CCAC at the September meeting . In looking at towns surveyed to date, three operate most similarly to Lexington CC vision: Kittery, Harwich, and Natick. All of these centers have a designated Community Center Director who oversees the daily operation of the CC, working with the services housed in the CC (as recreation, human services, senior services) and the broader community to create an open, vibrant, and active community center. It was the general consensus of those present that there will need to be such a designated CC Director and support staff to facilitate functioning of the Lexington CC. Harry and Betty will draft a plan for discussion at the next Governance meeting. th 5.Next meeting August 28 at 10 AM. 6.Meeting adjourned at 2:10 PM. Respectfully submitted, Betty Borghesani, Chair