2014-07-31-CCAC-min (Programs Group)

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TOWNOFLEXINGTON AdhocCommunityCenterAdvisoryCommittee(AhCCAC) ProgramsGroup Minutes of Meeting of July 31, 2014 Final A meeting of the Ad hoc Community Center Advisory Committee Programs Group was held on Thursday, July 31, 2014 at 8:30 AM the Parker Room (G-15) at the Town Office Building, 1625 Massachusetts Avenue. Members Present: Laura Hussong, Chair; Jon Himmel, Karen Simmons (Director, Recreation Department), Sheila Butts (Assistant Director, Recreation Department), Charlotte Rodgers (Director, Human Services Department) Members Absent: Florence Koplow, Leslie Zales Also present: Barb Deveau (Senior Services Coordinator) Meeting called to order at 8:30 AM with a quorum of five. Minutes: The minutes of the July 24, 2014 meeting as amended were approved unanimously. Motion: Charlotte/Second: Sheila Member Comments When the COA report from its Programs committee is ready, Jon will enter all of its entries into the matrix. Duplicates of existing entries will be marked as "d". Barb asked if the "s" in the matrix could be changed to an "o" for "offsite". Staff will continue to look at how other community (and other) centers run their sites. Master Matrix We started by considering what the Lexington Community Center will look like in 2016. Who is there at different times of day? Early opening for fitness-only at 6am or 6:30. When staff arrives at 8 or 8:30 we expect to see adults, moms with tots...these are the core hours with core staff. From about 3:30-7 we expect to see students, young adults. After dinner we expect working and other adults, public meetings. Summers and school vacations are different Thursday afternoons during school year will see elementary school families. Friday nights and weekends we expect to see families, youth, and all adults. We will now start to look at adding onto the existing schedule with that usage pattern in mind. The current matrix contains everything REC and Human Services already do, plus wishes from them and the community. We need to determine, for the wishes, when and how they will run. Additional hours and programs will require additional staff to manage the building and the activities. Additional staff will also be required to run new programs during extended hours. We will refine estimates at our next meeting.