HomeMy WebLinkAbout2014-05-12-CCAC-min TOWN OF LEXINGTON
Ad hoc Community Center Advisory Committee (AhCCAQ
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Minutes
Date: May 12, 2014
Place and time: Estabrook Hall, Cary Memorial Building, 1625 Massachusetts Avenue 8:30 A.M.
Members Present: Michelle Ciccolo, Chair; Mary Ellen Alessandro; Harry Forsdick; Laura Hussong;
Florence Koplow; Betty Borghesani; Jon Himmel(arrived 9:15 A.M.) (Chair,Permanent Building
Committee)
Members Absent: Leslie Zales
Liaisons Present: Staff. Linda Vine,Vice Chair of AhCCAC, Town Manager's Office; Charlotte
Rodgers, Human Services; Karen Simmons, Recreation; Committees: David Kanter for Beth
Masterman, Capital Expenditures Committee (CEC);
Liaisons Absent(liaisons only attend as-requested and as-available to address relevant agenda items):
Staff. Dorinda Goodman, Information Technology; Shawn Newell, Department of Public Facilities
(DPF); Chris Filadoro, Department of Public Works; John Mazerall,Police Department; Koren
Stembridge, Library; Chief John Wilson, Fire Department; Committees: Glenn Parker, Chair,
Appropriation Committee; Joe Pato for Norm Cohen, Board of Selectmen(BoS); Jessie Steigerwald,
School Committee
Steffian Bradley Associates (SBA): Teresa Wilson
Also present: Recreation Committee Members, Lisa Rhodes, Sandra Shaw and Wendy Rudner; Pat
Goddard, staff, DPF; Sheila Butts, staff, Recreation Department;Nancy Adler, Chair, Council on Aging
(COA) Board; Joel Adler, Town Meeting Member;
Recording Secretary: Pat Goddard
The meeting was called to order by Ms. Ciccolo at 8:35 A.M. Ms. Rhodes called the meeting of the
Recreation Committee to order.
1. Ms. Ciccolo recognized the members of the Recreation Committee, Ms. Rhodes, Ms. Shaw, and Ms.
Rudner, and thanked the Committee for agreeing to meet jointly with the Ad hoc Community Center
Advisory Committee.
Ms. Rhodes, on behalf of the Recreation Committee, expressed appreciation for the opportunity to have
input into the Community Center and be part of the process and dialog. The Recreation Department
recently created a Strategic Work Plan,which included a community survey that highlighted program
gaps resulting from limited space being available, and the new Community Center will be an
opportunity to address some of these needs.
2. Joint Committee Discussion: Discussion ensued between the two committees on the Community
Center and how the new space can help support the Community's expressed needs for Recreational
programs:
♦ The Community has communicated to the Recreation Committee that there is a need for additional
indoor program space for all ages and abilities.
♦ Teens and Middle School and High School aged children were identified as a group being under
programmed due to lack of space.
♦ Having available WIFI that is of high capacity was identified as important for the teen programming
space. It was also mentioned that the Technology sub-group had made this their highest priority, too,
and the building is planned to have a robust WIFI capacity.
♦ Discussion continued that teens will want to be able to "drop in"and not have been required to sign up
ahead of time. An example of a"drop in' activity might be a movie night, or game room activity.
When food is going to be served it can be important to have a sign up so that the correct amount of
food is available.
♦ A central gathering place,not requiring sign up,was discussed as also being a general requirement.
Developing a sense of Community, a"Home", and supporting casual use are key to the success of the
new center. Keeping parts of the Mansion available as non-programmed areas will also contribute to
developing the sense of community.
♦ Balanced programs, for all ages and abilities,will be a focus for Recreation.
3. Minutes: A motion was made and seconded to approve the April 17, 2014 Minutes, as amended.
VOTE: 6-0
4. Liaison Reports: Pat Goddard reported that the 90% Construction Documents estimate would be
reviewed on May 14 and the estimate will be reported back to the full committee at the May 22 meeting.
5. Next Meeting: The next meeting is at 1:30 P.M. on May 22 in Estabrook Hall, Cary Memorial
Building.
6. Adjourn: A motion was made and seconded to adjourn the meeting at 9:40 A.M. The motion passed.
VOTE: 6-0
These minutes were approved on May 22, 2014.
Materials distributed/used at the meeting:
➢ Public Meeting Agenda, May 12, 2014, AhCCAC
➢ AhCCAC Meeting Minutes April 17, 2014;
➢ Ad hoc Community Center Advisory Committee (AhCCAC)Programs Group, Minutes of Meeting of
April 14, 2014
➢ Ad hoc Community Center Advisory Committee (AhCCAC)Publicity Group, Minutes ofMeeting of
April 1, 2014
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