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<br /> Minutes of the Community Preservation Committee
<br />Thursday, October 24, 2013
<br />3:00 pm, Legion Room
<br />Cary Memorial Building, 1605 Massachusetts Avenue
<br />Present:
<br />Committee Members:
<br />Marilyn Fenollosa, Chair; Richard Wolk, Vice-Chair, Richard Canale,
<br />Norman Cohen, David Horton, Jeanne Krieger, Leo McSweeney, Robert Pressman and Sandra
<br />
<br />Shaw.
<br />Administrative Assistant
<br />: Nathalie Rice
<br />Also in attendance were David Kanter, Vice-Chair of the Capital Expenditures Committee (CEC)
<br />and Glen Parker, Chair of the Appropriation Committee (AC).
<br />
<br />The meeting was called to order at 3:00 pm. by Ms. Fenollosa.
<br />1.39 Marrett Road (Community Center) Request for FY14 CPAFunding
<br /> The CPC
<br />met with Kevin Batt, Esq. regarding eligibility issues related to CPA funding of the
<br />punchlist for the Community Center and items listed on the architects report. Patrick
<br />Goddard, Facilities Director, Town Manager Carl Valente, Robert Addelson, Assistant Town
<br />Manager for Finance and Deborah Mauger, Chair of the Board of Selectmen were present for
<br />the discussion. Mr. Goddard commenced the discussion, stating that the final cost for the
<br />renovation represented a significant increase from the earlier estimate of $775,000 to
<br />$1,210,000. He explained that the final cost estimate for the interim improvements was
<br />$3,169,000 and included additional items such as the reconfiguration of load-bearing walls,
<br />and the design of a sidewalk for handicapped access.
<br />Mr. Batt, Town Counsel, presented his opinion on the eligibility of items on the punchlist for
<br />the interim renovations, stating that he had concerns about the following line items:
<br />Telephone/ Communications, Audio/Visual Systems, installation of Salvaged Equipment and
<br />Furniture/Fixtures and Equipment. He noted that although these items might be considered
<br />under the umbrella phrase, renovations to make the building functional for its intended use,
<br />he felt they did not technically comply with the definition of capital improvements in the
<br />CPA statute. After discussion of Mr. Batts recommendations, Ms. Krieger made a motion to
<br />approve CPA funds for the entire $3,169,000 amount. Mr. Canale proposed an amendment to
<br />this motion to exclude the costs which Town Counsel believed were questionable. His
<br />amendment reduced the CPA-funded portion of the project to $2,846,184. This amendment
<br />passed (7-0-1), and the subsequent main motion as amended passed (7-0-1). Since there had
<br />been some confusion on the specifics of the two motions, the vote was revisited and clarified
<br />later in the meeting. The final vote on the proposal was (8-0) to support the Community
<br />Center Interim Renovations at $3,169,000 and to approve $2,846,184 in CPA funding for the
<br />purpose.
<br />Mr. Addelson made a presentation to the CPC, suggesting how the renovations could be
<br />appropriated from the Community Preservation Funds Historic Reserve, Unbudgeted
<br />Reserve and Undesignated Fund Balance. In his analysis, he took into account the funding of
<br />additional projects including the Phase II Community Center design costs and construction,
<br />Cary Memorial Hall design and construction, the Center Pool project and a potential Center
<br />Track project. The CPC discussed whether to appropriate cash for the interim renovations to
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