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TOWNOFLEXINGTON AdhocCommunityCenterAdvisoryCommittee(AhCCAC) Minutes(Corrected) Date: February 28, 2014 Place and time: Cary Memorial Building, Estabrook Hall, 10:30 .. AM Members Present: Michelle Ciccolo, Chair; Betty Borghesani; Jon Himmel (Chair, Permanent Building Committee (PBC)); Laura Hussong; Florence Koplow; Leslie Zales Members Absent: Mary Ellen Alessandro; Harry Forsdick; Liaisons Present:Staff: Dorinda Goodman, Information Technology; Charlotte Rodgers, Human Services; Karen Simmons, Recreation; Committees: David Kanter for Beth Masterman, Capital Expenditures Committee (CEC); Joe Pato for Norm Cohen, Board of Selectmen (BoS); Glenn Parker, Chair, Appropriation Committee Liaisons Absent (liaisons only attend as-requested and as-available to address relevant agenda items):Staff: Linda Vine, Vice Chair of AhCCAC, Town Manager’s Office; Shawn Newell, Department of Public Facilities (DPF); Chris Filadoro, Department of Public Works; Koren Stembridge, Library; John Mazerall, Police Department;Chief John Wilson, Fire Department; Committees: Jessie Steigerwald, School Committee Also present:Sheila Butts, Recreation; Mark Barrett, DPF; Barbara Deveau, Human Services; Matthew Ryan, Human Services; Nancy Adler, Chair, Council on Aging (COA) Board; Joel Adler, Town Meeting Members Association; Irvine Wei, COA Programming Committee; Marion Kilson, COA Programming Committee; Hope Place; user of Senior Center; Joan Blaukenheim, COA; Bob Pressman, Community Preservation Committee; Elizabeth Pressman, resident Recording Secretary: Sara Arnold The meeting was called to order by Ms. Ciccolo at 10:53 .. AM 1.Minutes: There were amendments recommended for the February 12, 2014 Minutes. There was a motion and second to approve the Minutes for February 12, 2014, as amended. The motion passed. VOTE: 6-0 2.Correspondence: Ms. Hussong reported on her communications with the Senior Center's Computer and Technology Group. They maintain the computer systems located in the Senior Center and are willing to work with those involved in developing plans for the Community Center. Ms. Hussong distributed emails from the group and added her own comments. She noted that she lacks the technical expertise for working effectively on this issue. It was suggested that Mr. Forsdick and Ms. Goodman were appropriate candidates. ACTION ITEM: It was agreed to formalize a working group at next week's meeting. There was concern that the budget may not currently include adequate funding for the computer needs. Mr. Kanter commented that there is about $200,000 available in the Public, Educational, and Governmental access revolving fund to address technological infrastructure needs in the Cary Memorial Building Upgrades project. Ms. Rodgers noted that the computer equipment in the Senior Center has been mostly funded by donations. ACTION ITEM: Ms. Goodman will identify the needed funding, including annual fees for wireless technology, and this will be included in this Committee's report to the BoS on March 10, 2014. Ms. Ciccolo reported on an email from Mr. Forsdick. She noted his desire for engaging community involvement to maximize the use of the facility. There was discussion about using a technology package to begin scheduling programs; this will provide an opportunity to see how frequently the spaces in the building