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HomeMy WebLinkAbout2013-09-19-CMBRD-min TOWNOFLEXINGTON AdhocCaryMemorialBuildingRenovationDesignCommittee ThursdaySeptember19,2013 .. :TownOfficeBuilding,ParkerRoom(G15)7:00 Place and time PM :NancyShepard,Chair;LindaRoemer,DonnaHooper,JeffLeonard,Marsha Members Present Baker,WendallKalsowandLenMorseFortier Member(s)Absent:FredJohnson,ViceChair;GaryLernerandBillHurley LiaisonsAbsent:DavidKanter,CapitalExpenditureCommittee,HankManz,Boardof Selectmen,RichardNeumier,LiaisontoAppropriationCommittee :DonMills,MillsWhitakerArchitects AlsoPresent AlsoAbsent:PatGoddard,Facilities RecordingSecretary:JeanCurran .. TheChaircalledthemeetingtoorderat7:00 PM 1.MembersComments:NancyShepardrequestedthatmembersnotabletoattendameetingnotify hersothatshecanbesuretherewillbeaquorum.Also,whileJeanCurrantookverycomplete minutes,suchdetailisnotnecessaryandinthefuturetheminutescouldbemoreofasummary. 2.DonMills,MillsWhitakerArchitects: TwoKitchenLayouts:Mr.MillspresentedtherecommendedlayoutsandequipmentfortheServing Area(FirstFloor)andtheCastCateringArea(GroundFloor).Thesewerebasedonthepreviously discussedlayoutsbutnowhadtheaddedinfluenceoftheFoodserviceConsultant. MotiontoacceptMr.aźƌƌƭ͸recommendationsonthekitchenlayoutsandequipmentaspresented (Kalsow,Leonard)TheMotionwasApproved 70 WendallKalsowleftthemeeting. RegulatoryProcesses MassachusettsArchitecturalAccessBoard:Mr.Millssharedtheresultsofhispresentationofthe varianceapplicationtotheMassachusettsArchitecturalAccessBoard(MAAB).Allvariancerequests weregrantedwiththeexceptionoftheproposedminormodificationstotheexistingFirstFloor accessibletoiletroom.TheBoardrequestedmoreimprovementstothec1985toiletroom,andMr. AhCMBRDCMeeting9.19.13 TOWNOFLEXINGTON AdhocCaryMemorialBuildingRenovationDesignCommittee MillspresentedmodificationsafterthehearingthatwereallacceptedbytheBoard.Also,aspartof thehearingcontinuation,Mr.Millsrecommendedretainingtheexistingguardrailsintheback stairways(andaddingbetterfallprotection)andtrimmingtheexistingservicecounterbyЍͼ(from anexistingБͼprojection).Theseissueswereallapproved. Ms.ShepardcommentedthatMr.aźƌƌƭ͸presentationtotheMAABwasverywellreceived. MotiontoacceptMr.aźƌƌ͸ƭrecommendationsontheitemspresented(Hooper,Baker)TheMotion wasApproved 60 MassachusettsBoardofElevator:Mr.Millsexplainedthenecessitytoobtainavariancefromthe MassachusettsBoardofElevatorRegulatorsforthestage/backstagewheelchairlift.Hedoesnot anticipateanydifficultywithobtainingthisvariance. LexingtonHistoricDistrictCommission:TheprojectwillneedaCertificateofAppropriatenessfrom theLexingtonHistoricDistrictsCommissionbuttheyliketohavenearlycompletefinaldrawings beforeissuingthissoitwillbeappliedforlater. LexingtonBoardofHealth:TheLexingtonBoardofHealthneedstoapprovethekitchensbut, again,nodifficultyisexpectedbecausetheywillbesimilartowhatisintheLexingtonDepotand MunroeTavern. LexingtonBuildingCommissioner:Uponcompletionoftheconstructiondocuments,acode narrativeexplainingtheprojectwillbeprovidedtotheBuildingCommissionerasisrequired. ExistingConditionsUpdate VideoSurveyofUndergroundPiping:Mr.Millsreportedonthevideosurveyoftheunderground pipingandsomeexistingdamagetothesanitarypipingnearthesidewalk.Necessaryrepairswillbe doneaspartoftheproject.Thereareafewotherissuesthatwererevealedduringthesurveythat willbereviewedwithfacilitiesstaff. RecommendTwoAdditionalDownspouts(EachSideofEntrance):Mr.Millssuggestedadding downspoutsoneithersideofthemainentrancetofacilitategutterdrainage.Whilethesewouldbe new,theywouldbedesignedtohaveleaderheadsidenticaltowhatisonthedownspouts elsewhereonthebuilding.Thelocationswillbetoeachsideoftheprojectingfaçade. AhCMBRDCMeeting9.19.13 TOWNOFLEXINGTON AdhocCaryMemorialBuildingRenovationDesignCommittee MotiontoendorseMr.aźƌƌ͸ƭsuggestiontoadddownspoutsoneithersideofthemainentrance (Leonard,Roemer)TheMotionwasApproved 60 OtherExploratoryWork:Mr.Millsreportedthat,inadditiontothevideoofconcealeddrains,other exploratoryworkisbeingdoneandthattheğƩĭŷźƷĻĭƷ͸ƭteamisworkingalongsidecontractorsthat arefamiliarwiththebuildinginordertounderstandasmuchaspossibleandlimittheͻǒƓƉƓƚǞƓƭͼ inthedocumentation. TerrazzoConditions&Treatment:Therewasanextensivediscussionabouttheconditionofthe terrazzoinvariouspartsofthebuildingandoftheareaswherethereisnowcarpetingand/orslate. TheCommitteeagreedthatpricingwouldbeakeyissueinwhattodointheseareaswherethere wasaneedtodorepairorreplacement. Mr.Millssuggestedthatalltheproposedfinishesfortheinteriorbeontheagendaforthenext meeting. Planning&DesignInfo LowerLevelServiceEntrance:Mr.Millsdiscussedmakinganaccessibledoorthatwouldprovide entrancefromthebackparkingareadirectlyintotheGreenRoom,butwouldnotbeapublic entrance.Thisisthecurrentlocationofaserviceentrancetothefacilitiesarea. FacilityStaffOffices&Storage:Mr.Millsdiscussedthenewfacilitystorageandofficeareasthatare proposedandstatedthathemetwithstaffandtheywerehappywiththechanges. ExteriorSnowEquipmentShed:Mr.Millsproposedusingtheareathatcurrentlyshieldsthechiller tobeenclosedfurtherwithbrickandahiproofwithasphaltshinglestohousethesnowequipment. NSTARTransformerLocation:TherewasdiscussionabouttheproposedareafortheNSTAR transformerlocationandthefactthatNSTARwillneedtoapprovethelocation. OtherDiscussions:Mr.Millsreviewedremovalofcontemporarystairsleadingfromthelowerlobby intotheelectricalroom,recommendingremovalofthesestairsandtheprovisionofstoragewith possibledieselfuelfortheemergencygeneratorbelow.Alsodiscussedweretheexistingstagefloor factthattheseshouldbeacousticallysealedbutadding openingsintotheGreenRoomarea,andthe doorsintheceilingbelowforscenerytransferarenotneededatthistime.Mr.Millsthenupdated theCommitteeregardingelectrical,plumbingandHVACdiscussionsthatareongoingwiththe sitesurveystartingtomorrowand,atthenext facilitiesstaff.Also,thecivilengineerwillbedoinga meeting,Mr.Millswillhavemoreinformationonthecirculardrive,accessibleparkingandthe schematicscopeofwork. AhCMBRDCMeeting9.19.13 TOWNOFLEXINGTON AdhocCaryMemorialBuildingRenovationDesignCommittee Motiontoapproveallchangesaspresented(Roemer,Leonard)TheMotionwasApproved 60 rd Themembersdiscussedfuturemeetingdates.ThenextmeetingwillbeheldonOctober3andthe thth November7meetinghasbeenmovedtoNovember19at201BedfordStreet. 3.ApproveMeetingMinutesAugust6,2013:Themembersdecidedtopostponethevoteon theseminutesuntilthenextmeeting. 4.Adjourn:At8:45p.m.,itwasmovedandsecondedthatthemeetingadjourn.Vote:60 Materialsusedatthemeeting: AgendaforSeptember19,2013,MeetingoftheAhCMBRDC AhCMBRDCAugust6,2013MeetingMinutes AhCMBRDCMeeting9.19.13