CCAC - Revised Charge July 2013 - Laserfiche WebLink

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AD HOC COMMUNITY CENTER ADVISORY COMMITTEE Members: 7 Appointed by: Board of Selectmen Length of term: The Committee tasks should be completed in 3 or fewer years Staff: Public Facilities Liaisons: Selectmen, Departments (Recreation, Human Services, Cary Library, Town Manager, MIS, Police, Fire, Public Facilities, Public Works, School); Committees (Permanent Building, Appropriations and Capital Expenditures) Description To provide recommendations to the Board of Selectmen of how to best serve the intellectual, physical, cultural and social needs of our diverse community by identifying services to be delivered in the Community Center, to be located at 33 Marrett Road and as voted at the March 18, 2013 Special Town Meeting. Consideration must be given to the timing and sequencing of providing these services, along with the implications for staffing. Proposals to upgrade the facility should be made in a manner which is sensitive to the historic nature of the site and to maintain the Town's relationship with the immediate abutter(s). Recommendations for buildings upgrades and /or renovations to accommodate such services may be referred at a future time to the Permanent Building Committee. Recommendations by the Committee may be organized by: • Programmatic components; • Organizational and staffing needs; • Impact on other municipal departments; and • Facility and space needs driven by the programs, Interim recommendations to the Board of Selectmen that will allow the initial operation of the Community Center and relocation of appropriate Town departments, shall be provided. The Committee will have completed its charge when the Community Center is fully operational as defined by the Board of Selectmen. Any and all recommendations of the Committee, including funding recommendations for facility upgrades or in support of the Committee's work, shall be made only to the Board of Selectmen unless the Selectmen direct otherwise. The Board of Selectmen may choose whether to further these recommendations, including presenting the request to Town Meeting, based on the Board's determination of what is in the best interests of the community. Criteria for Membership The Committee shall consist of citizens with sufficient background to understand the delivery of human services, recreation services and continuing education. Further, they should have sufficient understanding of facility and operational management and its impact on delivering said services. The Chair shall be selected by the Board of Selectmen and the Town Manager will select a non - voting staff member to serve as Vice Chair. Prior to serving as a member of this Committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on -line training requirement required by the Conflict of Interest Statute. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on -line training requirement. Ref: Charge adopted by the Board of Selectmen on April 22, 2013. Board of Selectmen voted to designate members as Special Municipal Employees on April 22, 2013. Selectmen revised the charge to include a Selectmen liaison on June 3, 2013. Selectmen revised the charge to include a liaison from MIS and appointment of a Vice Chair on July 1, 2013.