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<br />Minutes of the Community Preservation Committee <br />Monday, December 5, 2011 <br />3:00 pm <br />Legion Room <br />Cary Memorial Building <br /> <br /> <br />Present: <br />Board Members: <br />Wendy Manz,Chair; Joel Adler, Norman Cohen, Marilyn Fenollosa, <br />Vice-Chair, Jeanne Krieger, Sandy Shaw, Betsey Weiss, Dick Wolk. Leo McSweeney <br /> <br />arrived at 3:45. <br />Administrative Assistant <br />: Nathalie Rice <br /> <br />Also in attendance were David Kanter of the Capital Expenditures Committee (CEC), <br />and Town resident Bob Pressman. <br /> <br />The meeting was called to order at 3:00 pm. by Ms. Manz. <br /> <br /> <br />1.Minutes – <br />Minutes of the November 21st meeting were not ready to be <br />approved. Ms. Manz reviewed the CPC’s vote on the Visitor Center Project <br />over which there had been some confusion. <br /> <br /> <br /> <br />2.Archives and Records Management/Conservation – <br /> Donna Hooper, Town <br />Clerk, and Nasrin Rohani, Archivist/Records Manager, met with the CPC to <br />present an FY13 request for $150,000 to preserve important Town records. <br />Ms. Hooper handed out a Project Update, dated December 1, 2011, and <br />explained the progress to date of the five year project. Ms. Hooper detailed <br />the work that has been accomplished to date, and explained that funds left <br />over in any particular fiscal year are rolled over to the following year to allow <br />for the continuation of archiving and preservation work. <br /> <br />She described the proposal for FY13 which includes the conservation, <br />preservation, digitization and microfilming of the following records; voter <br />registration, Selectmen’s meetings, cemetery records, vital records and deed <br />and agreement files. <br /> <br />The Committee was interested in the commonality between Ms. Hooper’s <br />project and the proposal Susan Bennett has submitted on behalf of the <br />Historical Society for similar document preservation. The CPC specifically <br />questioned whether all historic records could ultimately be accessed and <br />viewed in a single location. Ms. Hooper said that the initial phases of work <br />would be separate, but that there would be a common portal on the Town’s <br />website that would ultimately allow for the viewing of all historic Town <br />records. Mr. Kanter suggested that public availability in years 4 and 5 would <br /> 1 <br /> <br />