HomeMy WebLinkAbout2013-01-07-CMB-min77S TOWN OF LEXINGTON
x r F Ad hoc Cary Memorial Building Program Committee
w (AhCMBPQ
3 a�
APRIL IT
k1 NG'V
January 7, 2014, 6:30 PM
Parker Room
Town Office Building
1625 Massachusetts Avenue
Present: Members (Fred Johnson (Chair), Bonnie Brodner, Wendell C. Kalsow, Hank Manz, Nancy
Shepard), Liaison CEC (William Hurley), Liaison PBC (Gary Lerner), Liaison AC (Richard L.
Neumeier), Liaison CAC (Linda Roemer), Liaison to Town Manager (Michelle Stevens),
Administrator (Pat Goddard), and Consultant (Don Mills)
The Minutes were taken by Pat Goddard
The Meeting convened at 6:30 p.m.
1. Review Draft Report to Board of Selectmen
Members of the committee discussed modifications to the report. Bonnie Brodner suggested that the
Executive Summary should include accessibility as an improvement. Fred Johnson suggested that the
uses should be labeled generically, and then the illustrations can labeled as a typical use. Revised
wording was discussed on the rational for deferring improvements to the Civil Room. It was
suggested that the updating of the use policy should be implemented regardless of the availability
funding for the improvements. After several minutes of discussion, Hank Manz excused himself to
attend the Board of Selectmen meeting. A motion was approved to implement the changes to the
report as discussed ( Kalsow, Brodner) the Motion was Approved (4 -0).
2. Review PowerPoint Presentation for Board of Selectmen Meeting January 14
Don Mills projected the PowerPoint presentation and comments were discussed among the
committee for aligning the presentation with the modifications made tonight in the report. Additional
discussion ensued on the closing slides of the presentation and creating a separate slide on the next
steps and proposed timing.
3. Discuss Board of Selectmen Meeting components, presenters
The committee agreed that the Chair, Fred Johnson, would provide a brief overview to the
Board and introduce Don Mills. Don would then make the presentation. Fred would close by asking
the Board if the needed any additional work from the committee. The committee agreed that they
would post the presentation to the Board as a meeting, and then after the presentation deliberate
briefly outside the meeting room on whether another meeting is need and approve the minutes of the
January 7 meeting.
4. Vote to Approve Meeting Minutes of December 12, 2012
Motion to Approve Meeting Minutes of December 12 2012, as amended ( Kalsow, Shepard) The
Motion was Approved (4 -0) Manz absent
Motion to Adjourn ( Kalsow, Shepard) The Motion was Approved (4 -0)
The Meeting Adjourned at 8:15 p.m.
Documents: Meeting Agenda; Meeting Minutes dated December 12, 2012; Final Report Draft, Board of
Selectmen Presentation, Draft