HomeMy WebLinkAbout2012-12-12-CMB-min77S TOWN OF LEXINGTON
x r F Ad hoc Cary Memorial Building Program Committee
w (AhCMBPQ
APRIL IT
� k1 NG'V
December 12, 2012, 7:30 PM
Ellen Stone Room
Cary Memorial Building
1605 Massachusetts Avenue
Present: Members (Fred Johnson (Chair), Bonnie Brodner, Wendell C. Kalsow, Nancy Shepard),
Liaison CEC (William Hurley), Liaison PBC (Gary Lerner), Liaison AC (Richard L. Neumeier),
Liaison CAC (Linda Roemer), Liaison to Town Manager (Michelle Stevens), Administrator (Pat
Goddard), and Consultant (Don Mills)
The Minutes were taken by Jean Curran, Recording Secretary
The Meeting convened at 7:30 p.m.
1. Discuss presentation to BOS
Fred Johnson announced that he and Pat Goddard made the presentation to the Community Preservation
Committee (CPC) and that the CPC took a straw vote after Messrs. Johnson and Goddard left and the CPC
voted unanimously in favor to support their recommendations. There was discussion among the Members
that this was a very positive sign and that they should choose one of the dates in January to present to the
Board of Selectmen. Discussion also revolved around other ongoing projects in town and should they be
concerned that other projects might be considered higher priority.
David Kanter Town Meeting Member suggested the Committee keep moving forward, and not worry about
the dollar amount because the Capital Expenditures Committee (CEC) will see how much cash and bonding
will be needed for the project.
Patrick Goddard suggested that the Committee keep in mind that the Ad hoc Master Facility Committee is
charged with determining the priority order of all town wide projects. The Scottish Rite opportunity is
making its charge on Monday to the BOS for either a community center and /or a senior center and this might
be considered a high priority item.
The Committee discussed whether they should be concerned about other high priority projects. And after
much discussion, the members felt they have vetted really good ideas for doing the project such as meeting
code, accessibility and making it functional for the way the building was intended and feel that it is time to
move forward and make the presentation to the BOS on Monday, January 14, 2013 and submit the final
Report.
Public Comment
Rita Goldberg, Cary Lecture Member and Town Meeting Member Precinct Two, proposed to the Committee
that she bring a Citizen's Article to Town Meeting to see if the Town will appropriate enough town money to
have a sound system installed separately in Cary Hall in the unlikelihood that Town rejects this project.
There was discussion among the members regarding having two warrants and in the end decided that they
were comfortable with the work they done and were somewhat confident that their project would be
approved. The Committee thanked Ms. Goldberg for coming forward. Ms. Goldberg stated she would
rethink her idea.
2. Discuss need for Public Meeting, content and timing
The Members discussed the need for future public meetings and it was decided that no other public meeting
was warranted.
3. Discuss format and content of Final Report
The Members discussed the content of the report and also the timing needed for Don Mills to prepare the
Final Report. The stage was discussed with respect to the Add - Alternate 6 which was approved at the last
meeting. The members discussed the amount of money involved in extending the stage flush against the wall
and providing wheelchair accessibility to the stage and Green Room.
Don Mills shared that there is enough money in the pricing contingency and the construction contingency
that he is comfortable with having this as part of the base project and not as an Add - Alternate.
Pat Goddard shared his concern that this is a change from the original scope and recommended keeping it as
an Add - Alternate.
Motion that the Committee redefine what was an alternate, the complete thrust stage and the
placement of accessibility to the stage and green room inside the corridor and that we engage
the animator to revise the three animations, not to exceed $1,000 (Johnson, Shepard) The
Motion was Approd (4 -0) Manz absent
4. Set Future Meeting Dates
The Members discussed the need for future meeting dates and decided that there should be one more meeting
before the BOS presentation and at that time would inquire the BOS if they have completed their work.
4. Vote to Approve Meeting Meeting Minutes of November 14, 2012
The members suggested changes to the minutes.
Motion to Approve Meeting Minutes of November 14, 2012, as amended ( Kalsow, Shepard) The
Motion was Approved (4 -0) Manz absent
5. Vote to Approve Meeting Minutes of November 28, 2012
The members suggested changes to the minutes.
Motion to Approve Meeting Minutes of November 28, 2012, as amended (Shepard, Brodner)
The Motion was Approved (3 -0) Manz absent; Kalsow abstained
The next meeting will be held on December 12 at 7:30 p.m.
Motion to Adjourn ( Brodner, Kalsow) The Motion was Approved (4 -0) Manz absent
The Meeting Adjourned at 9:30 p.m.
Documents: Meeting Agenda; Meeting Minutes dated November 14, 2012; Meeting Minutes dated
November 28, 2012