Ad hoc Townwide Facilities Master Planning Committee - Charge 09242012

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Ad Hoc Townwide Facilities Master Planning Committee Members: 7 Members Appointed by: Board of Selectmen Length of Term: Preliminary recommendations to Board of Selectmen December 15, 2012 Final Report by March 1, 2013 Meeting Times: One evening every other week (day to be determined) Description: To evaluate the various facility needs for the Town and develop a plan of recommendations to be considered over a 10 year period. The work of the Ad Hoc Facility Master Plan Committee will include, but not be limited to: 1. Review the completed studies for Schools, Fire Station, Police Station, Visitors Center, Senior Center, Community Center, Cary Memorial Building, White House, Stone Building, Munroe School and the Final Report of the 2009 School Ad Hoc Facility Committee; 2. Assess the impact of the deficiencies identified in these studies on the delivery of services and then prioritize the recommendations; 3. Consider various financial options for meeting the facility needs of the Town; 4. Propose sequencing of facility construction/renovation options for addressing the facility deficiencies; 5. Make a Final Report that includes the priorities, timing of projects, and proposed financing of the projects. 6. An initial task of the Committee will be to utilize the Designer Selection Process, M. G.L Ch.7, to select a consultant experienced in Municipal Master Planning. The consultant will provide technical expertise to the Committee and provide additional information as required by the Committee. 7. Consider available or prospective sites when considering proposed facility projects. In particular, assess whether the 33 Marrett Road property, owned by the Scottish Rite and available for purchase, can meet any of the Town's facility needs. This aspect of the Committee's work should be given priority, as the Town should respond to the Scottish Rite by early December. Criteria for Membership: The Task Force members shall consist of members of other committees, town staff with and citizens with sufficient background to understand facility and operational management and impact on delivering services. Appointments will be made by the Board of Selectmen, who will also designate a Chairman. Representatives from the following boards will be considered for this committee: • Two members of the Board of Selectmen • One School Committee member or designee • Four members appointed by the Board of Selectmen Staff Support: The Director of Public Facilities will provide staff support to the committee. Ex Officio /Liaisons (non - voting): • Capital Expenditures Committee • Appropriation Committee • Permanent Building Committee member or designee • Police Chief or designee • Fire Chief or designee • Superintendent of Schools or designee • Town Manager or designee • Council on Aging or designee • Community Center Task Force Prior to serving as a member of this Committee, appointees are required to: I. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged to the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on -line training requirement required by the Conflict of Interest statute. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on -line training requirement.