HomeMy WebLinkAbout2004-11-10-CEC-min
Capital Expenditures Committee Minutes 11-10-04
Town Offices Room 105, 7:30 p.m.
All members present (Burnell, Edson, Lamb, Rosenberg, Stolz)
Olga Guttag, School Committee, Dana Ham, School facilities,
Susan Bottan, School finance
David Kanter, Appropriation Committee liaison
Discussion: Cary Hall use and facilities; no one in charge
of hall per se
Schools presentation: all materials draft (no vote by School
Committee yet)
1. Prior projects
•LHS auditorium lighting bids $45,000 over
appropriation, so drafting new specs with FOLMADS consultant
LHS and Diamond stages just rerigged (cables,
etc.); rigging company could look at Cary needs and
costs for theatrical use of stage, if wanted
•Hastings stress crack engineered, to be bid Feb., work
in spring
•Hastings roof: bids requested three times, no bidders,
because of timing; rebid in March for summer 2005 work
•Harrington gym floor work done and under budget about
$25k
•Estabrook roof repairs: Weathershield fixed a lot of
leaks, ongoing
•LHS science building: whole roof stripped, new
membrance, reflashed
•LHS gym roof leakes fixed and seems okay now
•LHS indoor track finished, ribbon cutting 11/27
2. Harrington/Fiske
Harrington work ongoing, timing of move to be
determined, possibly MLKing Day, February break, or later
Fiske: siting issues still open; but new public
construction laws, Ch. 193, also require prequalification
process for general contractor and all subtrades, and no
state procedures exist; have to check references, banks,
insurer on all, prequalify all, and get 3 bids per subtrade,
or rebid whole process; has slowedbidding from Sept. 2004 to
February 2005; demolition could be separate, as Lexington
structured it, or folded back into general contractor’s bid;
steel and concrete costs are up, but given $32 mil.
appropriation for the two schools, should be okay as of now
2. Spring 2005 Town Meeting requests (not approved by School
Committee yet) and 5-year plan
•SC to decide whether wants to stay in or leave White
House (administrative offices in Lexington Center), and
timing, confer with Building Finance Advisory Committee,
Permanent Building Committee, Selectmen
•Handout on new agenda of “safety and security” items
for schools, including doorway/entry monitoring (how tie
into police and fire system?), interior intercom and phone
systems, emergency generators, and exterior lighting; est.
cost $950,000 plus whatever is suggested for White House
design and relocation planning costs
•In addition,Guttag very interested in cost savings
potentially realizable by installing heating and cooling
controls in Clarke and Diamond (all such systems manual now,
apparently), for which utilities may provide rebates
($350,000); CEC asks for estimates/savings/paybacks on
burner replacement; and request for shared equipment to
clean and maintaining school buildings (bigger mowers, floor
cleaning equipment better), to the tune of $505,000—CEC
requests discussion on how to do building operation and
maintenance townwide, SC, Appropriation, and CEC, plus
involve Selectmen: DPW do all fields AND grounds, a building
maintenance operations do all building operations and
maintenance?
no longer on list: Harrington boiler replacement,
Hastings mechanical systems
on list, high priority: $56,000 for left-hand turn
signal for Lowell and Maple; how coordinate with DPW in
absence of personnel, with Traffic Safety Advisory
Committee, and with state?
3. FY ’07 requests $1.455 mil. include Estabrook new roof
(but what is status of Estabrook?), and Clarake roof repairs
($270,000), technology ($250,000)
4. FY ’08 requests $1.625 mil for LHS roof work, Harrington
windows—$750,000, Diamond theatrical lighting; FY ’09
projects new roof for Bowman for $600,000, plus work on
Bridge and Bowman mechanical systems, LHS auditorium; FY ’10
envisions heating and ventialtor work in Bridge and Bowman,
LHS field house court replacement
School Committee presentation concludes 10:35 p.m.
Other business:
Stolz to serve as liaison on Town Manager search
committee
Summit meeting 11/17
DPW briefing 11/17: 201 Bedford St. facilities; fold in
engineering at Town Hall, maintenance at Cary Hall?
Meeting concluded 10:58 p.m.
John Rosenberg, Clerk