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Lexington Arts Council Meeting Minutes for August 21, 2006 Present: Barbara Ciampa, William Janovitz, Janet Post, Mary Trometer Absent: Allan Adolph The meeting was called to order at 7:35 by Barbara Ciampa. Officers were elected: Barbara Ciampa, Chairperson; Janet Post, Secretary; Mary Trometer, Treasurer. Barbara noted that we must take the on-line Local Cultural Council (LCC) Basics Training Course and register with the Massachusetts Cultural Council (MCC) before we can be official members of LAC. th After noting that remarks about the Dimmock fund need to be clarified, the minutes of July 11 were accepted. Mary Trometer will meet with the Town of Lexington’s financial personnel and talk with MCC’s financial people. She will present a treasurer’s report at the next meeting. Rather than be part of a group effort in presenting a gift to the Library, the members of the previous Lexington Arts Council (LAC) preferred to make a separate donation. They decided on a sculpture, to be paid for from the $5,000 Patrons Fund. Barbara and Allan Adolph will meet with the Cary Librarian about it and will report back to LAC before Allan’s term expires on st October 1. Bill Janovitz will be responsible for the Patrons Fund. Mary gave him a copy of the letter used for the last public solicitation (2004). Previous Council members felt that the last public solicitation wasn’t worth the effort—1553 letters were sent which yielded $583.97 after expenses. Bill will research the feasibility of future public solicitations for this Fund. Local Cultural Councils are required to maintain a minimum of five members. Mary will send us copies of the brochure that she designed for Discovery Day, which will be useful in our recruitment efforts for new members. Re unencumbered funds: Barbara noted that there are 3 grantees who did not submit their forms for reimbursement. They have to perform within a year from the time they are acknowledged as a recipient. Cynthia Ardell submitted her forms in April, but it wasn’t clear that she was reimbursed. Susan Harris will perform on September 28 at 2 p.m. at Cary Library. Marcia Steere of Sharing a New Song did not submit a form. Mary will call all of these grantees and clarify their standing. st The public must be notified about LAC/MCC grants and deadlines by September 1. Janet will get a list of school principals. Barbara will devise a letter which she will send to us for review. After reminding us that we must complete the Basics Training Course, Barbara adjourned the meeting at 9:15 p.m. The next meeting will be at 7:30 p.m., September 11, Rm. 111 in the Town Office Building. _________________________________ /s/ Janet Post, Secretary