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2012-03-29-PBC-min
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2012-03-29-PBC-min
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Minutes - PBC - Permanent Building Committee
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Lexington Permanent Building Committee 29 March 2012 <br />Estimate will be Uni format level 3 with ability to pull out identified items for further evaluation. Identified items listed under 7.14 <br />below. (i.e. 2 story space at library, roof garden, exterior canopies, etc.) <br />PBC concerned with temp conditions, logistics and enabling work and would like to be sure that Walsh is coordinating these events <br />with the Architects and the Estimators to be sure that the Estimates accurately reflect the costs. <br />PBC requested a copy of the narrative to be given to the estimator describing these site /project needs. <br />1/26/12 <br />Questions or clarifications from estimate discussion. <br />• Fee for Commissioning Agent paid by MSBA <br />• RFW states enabling site work is in estimate <br />0 Question raised that may need more exploration — where is soil to be stockpiled on site? <br />• Moving expense line may need funds to pay for packing <br />• Funds may be needed for school if staff to work with new technology to prepare it for school use. <br />• Escalation was reduced from prior estimate, is that appropriate? <br />3/8/12 <br />Motion to approve the Project Scope and Budget Agreement Exhibit A Project Budget Lexington Public School District budget <br />and reimbursement for the Estabrook School Project as reflected in approved form 3011 dated 2/12/12 and Reimbursement <br />Rate Certification, with a total Project Budget cost of $40,792,248, with a 37.27% reimbursement rate reflecting a Estimated <br />Maximum Total Facilities Grant of $12,250,739 as seen on line 113. <br />Motion: Phil Coleman 2" d : Charles Favazzo Vote: 7 -0 <br />7.9 Schedule <br />Received schedule 9115111, designer agreement should be resolved by early next week. PBC would like to see a copy. <br />10/27/11 <br />March 2012 — MSBA Approval <br />January 2013 — Start of Construction <br />September 2014 - Occupy Building <br />1/5/12 <br />ECC meeting in February and PBC would like to hear what feedback was from ECC. <br />1/19/12 <br />Next meeting will require votes of approval as submission due to MSBA on 212112. <br />Additional meetings and milestones identified on separate schedule. <br />BOS meeting on 1123112 will require PBC attendance, Jon H., Chuck F. and Pat G probable attendees. <br />1/26/12 <br />RFW considers project on schedule. <br />Schematic Design Submission to MSBA on 2/2/12 <br />IG has approved 149A process <br />CM application process underway, Qualifications due 2/16.. RFP 2/23. <br />Permitting needs to be addressed in the schedule. <br />7.11 CM at Risk Selection <br />1/5/12 <br />Need Sub - Committee for CM@Risk selection which needs 2 members of PBC. PBC would like to know scheduling commitment <br />needed for this sub - committee and to have this at next meeting. <br />1/19/12 <br />Two or three meetings required along with submittal review. PBC discussed that Phil and Peter might be best candidates however <br />each needs to confirm if they could be considered eligible to serve in this capacity. <br />1/26/12 <br />Peter can not participate on Sub Committee, Phil will know next week. Chuck Favazzo and Joe McWeeney are able to participate. <br />3/22/12 <br />Joe Riley outlined results of CM @Risk interviews. Three firms prequalified and 1 later withdrew due to scheduling and commitment <br />charges. <br />Rationale was discussed for CM at Risk Subcommittee recommendation for Shawmut over CTA. <br />Motion to accept the recommendation of the CM @Risk subcommittee to rank the CM @Risk firms, Shawmut 1 and CTA 2 and enter <br />into negotiations with Shawmut. <br />Motion: Phil Coleman 2 Chuck Favazzo Vote: 5 -0 Unanimous <br />PBC agreed that Joe Reilly of Walsh and Pat Goddard would initiate discussions with Shawmut and report back at next PBC meeting. <br />3/29/12 <br />Page 4of9 <br />
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