2010-Annual Report - Laserfiche WebLink

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Town Manager continued from previous page monwealth, by meeting five criteria including adoption of the Stretch Energy Code. Received $158,000 in grant funding to replace all street light fixtures with compact fluorescent induction bulbs. • Received $500,000 LAND grant for the Cotton Farm purchase. Human Resources The Town Manager's Office and Human Resources con- tinued to spend considerable time during 2010 negotiat- ing with the Town's collective bargaining units. The Town was able to reach bargaining agreements for fiscal year 2010 with nine (9) of the Town's ten (10) collective bargaining units. Other accomplishments of the Human Resources Depart- ment during 2010 include: • Concluded negotiations for the Health Insurance Co- alition, resulting in an estimated $365,000 of savings in FY11 and $942,000 in FY12. The Town and the Coali- tion now have an agreement through June 30,2012; • Coordinated the written examination and assessment center processes for the positions of Fire Lieutenant and Fire Captain; Town Clerk/Board of Registers BOARD OF REGISTRARS APPOINTED for a 3 -year term by the Board of Selectmen: Chair Luanna Devenis (Republican, 2011), Jean Barrett (Republican, 2012), Sarah Warren (Democrat, 2013), and Town Clerk Donna Hooper (Unenrolled). HIGHLIGHTS: • For the 3rd year, Town Meeting appropriated $150,000 of Community Preservation Act funds for conservation and preservation of Lexington's historic documents. Vol- umes treated and filmed include: 1744 -1842 Tax Books, 1800 -1962 Street Acceptances, 1915 -1932 Street Lo- cations, 1818 -1855 Overseers of the Poor, 1898 -1907 Town Records, 1852 -1863 and 1873 -1895 Records of Selectmen, 1840, 1850 and 1860 -1870 Valuation of Real Estate. These volumes are now housed in the climate con - trol/fire protection equipped Cary Memorial Building vault. • Representatives of the various municipal departments were again organized to reactive the Records Manage- ment Committee after a number of years of inactivity and staffing changes. Committee members spearhead records management initiatives at the departmental level on an ongoing basis. TOWN OF LEXINGTON 1 7 • Drafted and implemented several organization -wide administrative policies; • Worked with a consultant on a classification and com- pensation study for the Lexington Municipal Employee Association; • Transitioned to a new Worker's Compensation and In- jured of Duty third -party administrator; • Assisted in the creation of a multi -year professional de- velopment plan; and • With the Town's Employee Wellness Team, coordinated the monthly "workplace workshops" for employees and the "Passport to Health" program. The Wellness Team was also awarded the Municipal Innovations Award by Blue Cross /Blue Shield for its Wellness Program. Personnel FY09 FY10 FullTime ............................... 3 ...... ............................... 3 PartTime ............................... 3 ...... ............................... 3 TOWN CLERK APPOINTED by the Town Manager; Donna Hooper since 1996. Office Staff. Assistant Town Clerk Dianne Snell; Administrative Assistant Lisa Magu- ire; Archivist Nasrin Rohani; Municipal Clerks Carmelina Fiore and Karen Kruger. • Enhanced organization -wide electronic document man- agement program, with collection and archiving of board and committee meeting minutes and posting of minutes on Town's web site. • Implementation of Laserfiche document imaging system continues to be developed and will serve as basis for pub- lishing archived documents on web site for public access. • Code of Lexington — Supplement #14 published, up- dating bylaws changes adopted at the 2010 Annual and Special Town Meetings and regulations enacted or up- dated during 2010. • Annual Town Census updated Lexington's population and verified voter registration rolls, with Annual List of Residents published in June. • Town Clerk's Office continued servicing the community as Agents for the US Department of State, accepting and processing over 675 applications for US Passports. • Town Clerk's Office oversaw appointment notifications; oaths of office, and posting of over 1050 public meetings conducted for appointed and elected boards and com- mittee members • 2009 Ethics Reform legislation , imposing changes to the Conflict of Interest Law and Public Records Law