2011-Annual Report - Laserfiche WebLink

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Town Ma nager continued from previous page Other accomplishments of the Human Resources Depart- ment during 2011 include: • Successfully recruited for 37 position vacancies through- out the organization. • Coordinated the written examination and assessment center for the promotional process for the positions of Fire Lieutenant and Fire Captain. • Working with the Social Security Administration, be- gan the process of migrating Medicare Part A and B eligible retirees to Medicare supplemental plans, saving the Town an estimated $525,000. • Drafted and implemented several organization -wide administrative policies. • Began work with a consultant on a classification and compensation study for the Lexington Municipal Man- agement Association and Senior Managers. • Finalized the classification and compensation study for general government administrative employees. • Assisted in the continued development of a multi -year professional development plan. • With the Town's Employee Wellness Team, coordinat- ed the monthly "workplace workshops" for employees, Wellness Day /Benefits Fair and the "Passport to Health" program. Organizational Initiatives The Town's Senior Management Team (SMT) continues to maintain the organization's collaborative culture to keep municipal programs and services functioning effectively. Organizational goals are established on an annual basis. Accomplishments or project updates include: Town Clerk/Board of Registars Personnel FY10 FYI I FullTime .. ............................... 3 ...... ............................... 3 PartTime . ............................... 3 ...... ............................... 3 TOWN Clerk Appointed by the Town Manager; Donna Hooper since 1996. Office Staff. Assistant Town Clerk Di- anne Snell; Administrative Assistant Lisa Maguire; Archi- vist Nasrin Rohani; Municipal Clerks Carmelina Fiore, and Karen Kruger who resigned her position December 2011. BOARD Of Registrars Appointed for a 3 -year term by the Board of Selectmen: Chair Sarah L. Warren (Democrat, 2013), Jean Barrett (Republican, 2012), Sally Lawlor (Re- publican, 2014), and Town Clerk Donna Hooper (Unen- rolled). TOWN OF LEXINGTON 1 7 • Coordinated Town's emergency response to Hurricane Irene and an October snowstorm, including successful use of the new CodeRED notification system. • Completed Town Office Building renovation project with the last department moving into their newly reno- vated space in December 2011. • Implemented Transportation reorganization with Tran- sit/Lexpress operations under Department of Human Services, Transportation Planning under Planning De- partment, and Parking component under the Police De- partment. • Trained members of boards and committees on meeting facilitation and further refinements and changes to the Open Meeting law. • Began a Fire Department Study with the goal to re- view the staffing, deployment and operation of the Fire Department to determine whether there are efficien- cies that may be achieved or operational improvements made. • Completed an ADA Evaluation and Transition Plan for the Town organization as a requirement of Title 11 of the Americans with Disabilities Act. • An Emergency Planning initiative to have all depart- ments develop a safety and emergency manual for mu- nicipal buildings. • Refined the Town's emergency plan to improve respon- siveness to assist children and adults with disabilities. • Ran a successful Citizens' Academy for a third year that graduated 22 participants. Town Clerk's Offue staff reviewing the 2011 re recincting map: Nasrin Rohani, Lisa Maguire; Karen Kruger; Donna Hooper, Carmelina Fiore & Dianne Snell. HIGHLIGHTS: • Following the 2010 US Census determination of a pop- ulation of 31,394, boundaries for Lexington's 9 precincts