2012-04-09-LEX300-dance revol - Laserfiche WebLink

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publicity purposes - Marcie is not able to run the swing /Waltz portion of the dance after all. We spent a fair amount of time discussing the structure of the dance again and decided that with the desire to pare down the cost, the new structure could be to have Contras /Early English from 6:30 -7:30 - instructor led -live musicians, 7:30- 8:00/8:15 -Swing /Waltz -live musicans - perhaps just the music and no instruction, 8:15- 10:00pm DJ all in the gym. We spent a fair amount of time discussing this - Kathleen has since talked to Andy and she is happy to teach a simple swing step if we want to have this to get folks started. If we find we have the budget, Laura and Darlene said they could teach the swing /waltz portion in Commons II, but we would have to hire musicians and PA equipment. Kamala and Kathleen will follow up with Jessie and Tanya to determine what the 300th committee would like. Diane to call Lex. Arts and Crafts to see if someone would create these wall sillouettes for us - Diane has called, they are working on it. Diane to follow -up. Katie will organize a trip to check out the space for decorations before the next meeting and email the group and those that can make it and want to go, can. Still to be done. Diane will look into the cost of renting a bubble machine - Diane did and they are approximately $25 /machine, the rental guy is thinking about how to ensure that the bubbles go straight up and not to the sides. Laura's husband may be able to help with other ideas of ways to "cap off the night." She will follow -up with him. Kamala, Kathleen and Robin to work on what our proposal would be and hopefully be able to present at their next President's meeting, first week of April. - this was done, we are awaiting the response of the PTA Presidents - we proposed at the meeting for either "profit sharing" or "provide volunteers" - since the meeting with the PTA President's meeting and our DR meeting, we have learned more about new food guidelines coming into effect A ug ust, 2012, we are now proposing just the "volunteer" option. It is likely that any food being sold in school buildings will have to meet the strict guidelines of the USDA and Lexington's Wellness Committee, regardless of whether the event has any school affiliation - this means no products with refined sugars, among other things. Kamala to create formal proposal to PTAs and collect responses. Also, we discussed the possibility of asking LEXFUN to come in and create a "craft table" for little kids who are tired of dancing or who didn't want to dance to begin with but have other family members who wanted to dance. Need to determine if we really have space for this in the 6:30 -8pm time slot. Kathleen will follow up with LEXFUN to see if they are interested, assuming we can accommodate them space wise. We should be able to either get a classroom or use Commons II if that is not being used for dancing after all. 2