2012-01-26-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 1 -26 -12 7.9 Schedule Received schedule 9115111, designer agreement should be resolved by early next week. PBC would like to see a copy. 10/27/11 March 2012 — MSBA Approval January 2013 — Start of Construction September 2014 - Occupy Building 1/5/12 ECC meeting in February and PBC would like to hear what feedback was from ECC. 1/19/12 Next meeting with require votes of approval as submission due to MSBA on 2/2/12. Additional meetings and milestones identified on separate schedule. BOS meeting on 1/23/12 will require PBC attendance, Jon H., Chuck F. and Pat G probable attendees. 1/26/12 RFW considers project on schedule. Schematic Design Submission to MSBA on 2/2/12 IG has approved 149A process CM application process underway.. Qualifications due 2/16.. RFP 2/23. Permitting needs to be addressed in the schedule. 7.10 CM at Risk versus Design Bid Build For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 12/8/11 There was continued discussion on the CM @ risk process which included the review of a table of data presented by RF Walsh on the shifting of responsibilities of participants in the project management process as well as financial and scheduling impacts. Given the potential of negligible cost differentials and potential improvement to scheduling and tighter document development the PBC elected to continue the project with the CM at Risk process. Motion to approve and implement the Construction Manager @ Risk process on the Estabrook School project, understanding that improvements to scheduling, document and construction control provided through the construction manager at risk process will be an added benefit to the project. Motion: Phil Coleman 2" d : Dick Perry Vote: Unanimous 12/15/11 Minor discussion on possible cost impacts to CM at Risk process versus cost or schedule savings but no changes to determinations made to date. 1/5/12 Need Sub - Committee for CM @Risk selection which needs 2 members of PBC. PBC would like to know scheduling commitment needed for this sub - committee and to have this at next meeting. 1/19/12 Two or three meetings required along with submittal review. PBC discussed that Phil and Peter might be best candidates however each needs to confirm if they could be considered eligible to serve in this capacity. 1/26/12 Peter can not participate on Sub Committee, Phil will know next week. Chuck Favazzo and Joe McWeeney are able to participate. 7.14 Schematic Design 11/17/11 PBC requested that some discussion take place with DDP and PBC over design styles and aesthetics as the architects should be aware of what general direction the PBC feels the design should be so as not to waste valuable and limited time in design phase. DDP stated that SD deliverables would include: Cost Estimates, Narrative on Systems, Narrative on Site, Narrative on finishes, Plans, Elevations, sections, Rendering and permitting issues 12/1/11 DDP expressed that the design phase would be beginning and there was general discussion on the design, historical elements and their impact on design in Lexington and other design features. PBC suggested that the architects not cast the design features too quickly until they make some suggestions to the PBC to confirm an appropriate direction. Page 5 of 9