2011-12-15-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 12 -15 -11 2.84 Close -Out For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 5/12/11 PBC frustrated that project has not been "closed- out ". DPF shared that frustration and while we have been following some warranty items, plantings, etc. close out has been awaiting the completion of the fluid distribution system and the site as- built. DPF is hopeful that these items are nearly complete and we will be able to "close -out" project. 9/8/11 Landscape Architects met on site with owner to review closing order of conditions and are now waiting for small updates to site as- built for completion. 12/1/11 Final close -out and payment is forthcoming 4.0 Bridge &Bowman Renovation Projects 4.10 Phasing Plan For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 8/23/11 Discussion on second shift construction in Central core areas, preferred over regular day shift. It was suggested that all afternoon programming at both schools should be relocated to other buildings during the construction phases. Key dates within the summer construction sequences should be identified and included in the specs sop that there are mid summer milestones to help keep the project on track. PBC still has concern for the phasing and the schedule. 9/8/11 Question was asked if there was any thought of putting the administrative area into trailers? Answer is the Administrative staff must be in the building. Updated Phasing plans were reviewed, however there was a disconnect between the architects and the principals in the logistics of swing space for staff within the building to free up administrative or central corridor spaces for renovation. This issue to be reviewed further, however, the overall theme was to allow for construction of portions of the central corridor spaces after the summer break but during off hours or second shift only. PBC asked if laying out the swing space was included the architects work and they confirmed. 10/13/11 Jon, Peter and Carl attended a phasing review meeting. A bulleted list of discussion points was developed and distributed. Some of the areas of concern and primary discussion points focused around status of the electrical plans, location of verizon duct bank, abatement work in tunnels. DPC was to send updated electrical plans for additional review. 12/1/11 A meeting was held on site with Verizon and it would appear at this time that lines do not have to be moved prior to the contractor being on board. 4.11 Window Patterns and Operation For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 9/8/11 DPC has design for double hung —cost in budget +/- -$800, 000. PBC verified that school committee was aware that $10,000 energy benefit on window replacement had about an 80 year payback. 10/13/11 Windows in base scope as estimate sits, however PBC can have the windows become an add alternate. 12/1/11 The windows are included on the plans as an alternate and the cost savings relative to the base bid is expected to be over the $800,000 due to a lack of abatement needed. 4.12 Proiect schedule For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. Page 3 of 8