2011-12-08-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 08 December 2011 Meeting PBC requested info on estimates in Schematic Design. RF Walsh stated that there was one completed by the architect and one completed by Walsh. RF Walsh advised that the MSBA limits reimbursement on site work to +/- 8% of building costs, so town may have reduced reimbursement if site costs are in excess of the limit. 10/27/11 It was reported that very early cost modeling was showing the Estabrook project cost in the ballpark of 36 to 37.5 million 7.9 Schedule Received schedule 9/15/11, designer agreement should be resolved by early next week. PBC would like to see a copy. 10/27/11 March 2012 — MSBA Approval January 2013 - Award Contract for Construction September 2014 - Occupy Building 7.9 RF Walsh Update 10/27/11 RF Walsh provided an update on project developments, working group meetings, and MSBA issues. • Fire Department drove engine and ladder truck up Robinson road and had no trouble making turn on existing drive into rear of site. • It was noted that the Board of Selectmen do not have to make a vote on the project only the school committee • 2 story or 3 story design options had not been determined as of yet, but PBC will get to see them both. o The expected efficiency of a 3 story scheme was briefly discussed and acknowledged as being more cost efficient as long as it functions for the schools /use. • Educational Program at approx 88,000 sf is being reviewed by MSBA. 0 88,000 sf program using $325 / sf translates to 36 to 37 million budget. • Presentations on design option start in November. • TMMA meeting scheduled for 11/3 7.10 CM at Risk versus Design Bid Build 10/27/11 There was discussion on the pros and cons of CM at Risk contracts. It was discussed that decisions on CM at Risk may need to be made no later than December. PBC requested a table of responsibilities be developed to demonstrate Pro's and Cons of CM at Risk versus conventional bid /build. 11/17/11 RF Walsh reviewed power point on differences in delivery method. DPF raised discussion points on why having a CM at risk could be beneficial to the project and the Town especially on scheduling issues. Issues discussed, risk, schedule, cost, phasing & logistics, process It was agreed that a decision needed to be made by December as there are several steps to go thru to get CM on board. PBC asked for consultants to prepare updated schedule that shows impact of CM at Risk and Early site work with milestones, as discussion indicated there should be schedule benefits but they are not shown on schedule presented. Also, to have RF Walsh distribute the RFQ for CM at Risk as PBC review may help decision process. 12/1/11 There was continued discussion on the pros and cons of CM at Risk although no decisions have been made as there are still questions over cost impact and benefit to schedule. A PBC member has volunteered to contact RF Walsh and develop a way to document or better define the pro's and cons or responsibilities and perhaps costs for the next PBC meetings review. 12/8/11 There was continued discussion on the CM @ Risk process which included the review of a table of data presented by RF Walsh on the shifting of responsibilities of participants in the project management process as well as financial and scheduling impacts. Given the potential of negligible cost differentials and potential improvement to scheduling and tighter document development the PBC elected to continue the project with the CM at Risk process. Motion to approve and implement the Construction Manager @ Risk process on the Estabrook School project, understanding that improvements to scheduling, document and construction control provided through the construction manager at risk process will be an added benefit to the project. Motion: Phil Coleman 2" d : Dick Perry Vote: Unanimous Page 6 of 8