2011-12-08-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 08 December 2011 Meeting For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 10/13/11 Construction Documents are scheduled for completion on 11/3/11. Lexington will need up to date copies for MEP document review. Contractor prequalification deadlines need to be scheduled into project. 11/2/11 Final Documents due 11/3 Drawings to go to MEP review Variance request to be sent to Plumbing Board for unisex toilet in kitchen Pre - Qualification of Contractors due 11/22 12/8/11 The Plumbing Board Variances were mailed out. Contractor pre - qualification was discussed at a mtg. on 12/7/11 and a list of pre - qualified firms has been established. Plans and specs are released to bid on 1/3/12. 4.21 Review of Design Development Estimate For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 9/15/11 PBC proposed changing contingency figure to 10% now. Motion: Peter Johnson 2 Phillip Coleman Unanimous 10/13/11 DPC presented an 80% CD estimate draft that puts total project cost at $22,875,027, however there are several hundred thousand dollars reportedly to come out based upon their review to a corrected figure within a week or so. PBC requested full estimate complete by 10/19 for PBC mtg. on 10/20 with a reconciliation of cost changes from 19.4 to 22.8 General discussion followed on estimate points and what information is needed to justify cost increases. No formalized conclusions. 10/20/11 Goal of this meeting was to review changes in cost estimate. DPC presented an updated 80% cost estimate totaling $22,638,958. DPC presented a Table showing the primary components of the estimate (items A thru H.) as it progressed from SD 19.4 million to 80% CD $22.6 Million. There was discussion on some specific cost changes along with general discussion on trades and allowances. Clerk Cost increased $150,000 due to double shift work. Sprinklers went up 20% in last 2 months. DPC stated that the Estimator carried @ $5.50 sf vs. the Engineer originally @ $4.40 sf for sprinkler work. Question asked " Was the productivity rate adjusted "? DPC did not know. PBC would like to see more detail on the estimate and what increased the cost. Board would like a spread sheet that shows the 16 CSI divisions from SD to CD. "How did estimator include cost of phasing into overall cost "? DPC did not know. PBC will review data when received and advise if they want to have another meeting on this issue and whether or not estimator should come. 10/27/11 The Architects had forwarded a reconciliation of some of the cost changes from the DD — CD estimate but this did not reflect cause for changes from SD -DD. By one members evaluation the main trades involved were the MEP trades with a cost change of approx. 1.7 million from SD to CD and that the basis of the estimate at the SD phase may be the culprit for the increases. 12/8/11 It was discussed that a letter had been received from the engineers outlining a basis for some of the cost changes as discussed above, for use by the town. 4.24 Noise 8/23/11 It was discussed if the noise ordinance would prohibit double shift work. DPF reported that we have had double shift work at other buildings without complaint. Further the building commissioner has stated there is not a problem when the work is inside the building. Further the fire department has confirmed that it has no impact on their regulations. 9/8/11 DPC felt that town ordinance was involved with regulating construction noise and that the project may need dispensation from BOS for hours of operation. DPF will follow up. Page 4 of 8