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ARTICLE 8 (a) Project: Archives, Records Management/Conservation, Phase 5 CPA Category: Historic Resources Amount Requested: $150,000 Amount Recommended: $150,000 CPC Vote: (9-0) Project Description: th This 5 year request for conservation and preservation of historic municipal documents and records continues to address the need to protect and secure the permanent vital records created by municipal departments for proper retention, archiving and perpetual access. ththth Previous conservation efforts have been directed toward early 17, 18, and 19 century municipal records. Efforts for year 5 will complete microfilming and digitization of some of th the previously treated records and target early 20 century municipal records requiring conservation, preservation, microfilming and digitization for ready access. Included are voter registers, records of the Selectmen, cemetery records, registers of vital records, and deed and agreement files. These records will contribute to the development of an archives portal, in conjunction with Cary Library and the Lexington Historical Society, for a virtual exhibit in th celebration of Lexingtons 300 anniversary. Although this phase completes the original 5-year project, it is anticipated that smaller periodic appropriations of $20,000 will be sought in fiscal years 2014 to 2016 for treatment, th digitization, microfilming of newly historic records of the mid-20 century. Project Goals and Objectives: The goal of this multi-year project is to properly document Lexingtons history for future generations and to preserve, conserve and protect its historical documents, and make them available through digital media.Emphasis will be given to microfilming of bulky records that require permanent retention. Project Benefit: The preservation, conservation, and archiving of these types of records provides documentation of Lexingtons history in perpetuity. The virtual exhibit for the celebration of th the 300 anniversary of Lexingtons incorporation will provide access to the repository of digital images of important documents and materials preserved through this project. Funding Request: th The funding request for the 5 and final year of this project is $150,000. 6