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PBC Meeting Minutes <br />02 November 2011 Meeting <br />Softwarehasbeenpurchased,iscurrentlybeinginstalledontownserverandDPFtocoordinatewithinstallonlocalcomputerand <br />training. <br />9/14/10 <br />DPFadvisesthatthecompanywepurchasedthesoftwarefromhasceasedtheirrelationshipwiththesoftwaremanufactureranda <br />newvendorhascontactedthetownaboutprovidingsupport/training.PBCsupportsgettingtrainingfromthenewsupportgroup <br />aslongastownisgettingwhatitoriginallycontractedforatthesamecosts.MarkBarrettwillfollowup. <br />4/14/11 <br />DPFupdatedPBConsettinguptrainingwithnewvendor,PBCisinterestedingettingthetrainingcompletedsothatthenew <br />softwarecanbeusedasnewschoolprojectsstart. <br />5/12/11 <br />DPFreportedaquotereceivedfortrainingonprolog,butcouldonlyfindoutofstatevendorsapprovedbythesoftwarecompany. <br />PBCmembersuggestedheknewofalocalfirmwecouldgettrainingfromthatwouldbemorecosteffective. <br />10/13/11 <br />DPFreportedthatitwouldappearthatwewouldbeabletosetuptrainingwithinthenextfewweeks. <br />1.4PBCMakeupandProjects <br />7/13/10 <br />Therewasbriefdiscussionaboutthemakeupofthecommittee,numbersofmembersetc,andtheissuesofworkingwiththe <br />growingvolumeofprojectsinTown.Noconclusionsmade. <br />9/14/10 <br />AdditionaldiscussionontheissuefocusedonclarifyingareasorthespecificsofwherethePBCfeltchangestothePBC <br />organization/structurecouldbebeneficial. <br />a.RecommendtoincreasePBCmembercore/permanentnumberfrom5to9permanentmembers. <br />b.Haveapermanentmemberjoinedbyaclient(temporary/project)member(s)tomakeasubcommittee.PBCto <br />approveclientmembers. <br />c.ClientmembersshouldberequiredtocometomonthlyPBCmeetingstoreportonprogress. <br />d.ClearlydefinewhatprojectsconstitutePBCinvolvement.I.e,studies,programming,design,construction? <br />e.WhatistheprocessforbecomingaPBCmemberisthereanapplication? <br />f.WhatarethedetailsofhowSubcommitteeprocesswillwork,whataretheirauthorities,cantheymakeapprovals <br />anddeterminationsorisFullPBCapprovalrequiredatthemonthlymeeting. <br />g.Willprojectmeetingsthathavesubcommitteememberspresentrequireposting? <br />10/12/10 <br />Discussiononthisissuetookplaceduringexecutivesessionportionofmeeting. <br />12/14/10 <br />ProposedLanguageforaTownMeetingarticlerelativetothePBCCommitteeformatwasdiscussedwithafeweditsproposed.First <br />¦©m©¦wr|EzÝ;tobz“;|membersandchange{’š©;than·Þš|to{’š©;than·w©;;| <br />1/13/11 <br />TownMeetingarticlewassenttoCarlValenteandtoTownCounsel,noresponsetodate. <br />2/10/11 <br />Discussionsaroundtheneedstoproperlyvetbuildingoruserprograms,Selectmeninvolvementinstudyprocessandselectmen <br />liaisonstostudycommittees. <br />DiscussedPBCbylawrestructure.PatGoddardtodiscussbylawlanguagewithCarl.JonHimmelwillcomposeaprocessforPBC <br />Committee,mailtoPBCmembersforinputandagreementofprocess. <br />4/14/11 <br />GeneraldiscussiononwarrantarticleatTownMeetingpassingtoexpandPBC. <br />Discussionregardingaprotocolforreviewingprospectivemembersandsuggestingtheycometoatleasttwomeetingsto <br />seewhatz·x­likeandthenthePBCmemberscoulddiscussfurther. <br />Discussiononbackgroundofprospectivemembersandthatthey7š“x·necessarilyneedtobearchitectsorbuilders,a <br />HVACengineerwassuggestedaswassomeoneinanoperationsfield. <br />5/12/11 <br />Theprocessfornewprojectmemberswasdiscussed. <br />ChairreportsthattheschoolcommitteeorTownManagerappointsmembersforspecificprojects.QuestionaskedifPBC <br />shouldgettomeetpersonsbeingappointedandvoteiftheyaretobeaccepted.DPFreportsthattheappointmentisperthe <br />bylaw. <br />Discussionon7Memberorganization: <br />DPFreportedthatthe7memberorganizationtakeseffectsome6090daysafterATMorapproximatelyAugust. <br />DiscussionthataCriterianeedstobedevelopedfordeterminingnewmembers. <br />DiscussionthatanHVACorCivilEngineerwouldbeagoodknowledgebaseforanewmember <br />Discussiononusingtownlistsforseekingmembersrejected,focusshouldbeonlookingforprospectmembersindividually. <br />Page 2 of 10 <br /> <br />