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PBC Meeting Minutes <br />27 October 2011 Meeting <br />DPCisconfidentthatthescopeisfullycaptured,butthereisalwaysthepossibilityofmarketchanges. <br />Alsoitwaspointedoutthattherearenofiguresinbudgetfornightlycleaningduringconstruction;andthisshouldbeaddedin. <br />Otherdiscussionsincludedwhatcanberemovedfromtheaddedscopetogetclosertotheoriginalbudgetnumber? <br />Whatisthepaybackonthenewwindows? <br />PBCwouldlikeDPCtoputtogetheralistofalternatestogetbacktothe19.3number. <br />DiscussiononOptionalSeismicbracingforBridge,thoughtswerethatifitisnotrequiredatthistimeandcanbedonewhenroofis <br />replacedinthefuturethenpossiblywaituntilthentodoso,howeveritwouldbehelpfultoknowwhatkindofseismiceventwould <br />causefailure.Currentlynoseismicbracingisbeingaddedunlesscoderequired. <br />Discussiononnewentrancecanopiesincludedfavorablecommentsonaverynicedesign.Somefeltthatiftheprojectcanafford <br />themitwouldbeapossibleadd,howevercurrentchangesinoverallprojectcostsneedtobeunderstoodfirst. <br />Summaryofdiscussions: <br />DPCtokeepmovingforward. <br />Aclearerexplanationofincreasedcostisneededpriortonextmeetingscheduledfor8/11/11. <br />If/Howcanwegetbackto19.3million? <br />ListofDesignScope/Deducts <br />Addalternates <br />8/8/11 <br />DPCdistributedanupdatedestimatesheet(dated7/27/11)thatidentifiedscopeitemsthatcouldberemoved(orremain)to <br />attempttoadjustbudget. <br />SomePBCmemberswereinfavorofreturningtooriginal+/$19.4millionbudget,otherswereinfavorofdoingwhatwasneededto <br />bedonetoavoidreducingtheprojecttoaregrettablescope. <br />DPC,PBCandschoolrepsreviewedlistandmaderecommendationsonscopeitemsfromchartunderPossibleScopeAdditions <br />PossibleScopeReductions.Recommendationsfromgroupshouldadjustestimatedbudgetdownwardfrom$21,855,444toapprox <br />$20,055,000. <br />Additionitemsweresummarizedasfollows: <br />EntryCanopyatanaddofapprox.$160,000wasaperceivedbysomeasanicetohavebutwouldrequireschoolcommitteeinputas <br />othersfeltontheoriginallyapprovedbudgetof+/$19.4millionshouldgoforward.Analternatecouldbeconsidered. <br />SeismicBracingatBridgeisconsideredoptionalandrepresentativeswouldliketoknowwhattypeofseismiceventwouldbe <br />requiredtobenefitfromtheimprovements. <br />NewWindowswouldbeconsideredanalternateintheproject.Anticipatedenergysavingsfromnewwindowsdoesnothavea <br />promptpayback,planshouldrepairwindowsasbaseandreplaceasalternate. <br />DPCtosummarizerecommendationsfromthegroupintoanupdatedbudgetsheetandaformatforupcomingschoolcommittee <br />meeting. <br />9/8/11 <br />DPCreportsthatcostfornightlycleaningduringconstructionwasaddedtothebudget. <br />9/15/11 <br />PBCproposedchangingcontingencyfigureto10%now. <br />nd <br />Motion:PeterJohnson2:PhillipColemanUnanimous <br />10/13/11 <br />DPCpresentedan80%CDestimatedraftthatputstotalprojectcostat$22,875,027,howeverthereareseveralhundredthousand <br />dollarsreportedlytocomeoutbasedupontheirreviewtoacorrectedfigurewithinaweekorso. <br />PBCrequestedfullestimatecompleteby10/19forPBCmtg.on10/20withareconciliationofcostchangesfrom19.4to22.8 <br />Generaldiscussionfollowedonestimatepointsandwhatinformationisneededtojustifycostincreases.Noformalizedconclusions. <br />10/20/11 <br />Goalofthismeetingwastoreviewchangesincostestimate. <br />DPCpresentedanupdated80%costestimatetotaling$22,638,958. <br />DPCpresentedaTableshowingtheprimarycomponentsoftheestimate(itemsAthruH.)asitprogressedfromSD19.4million <br />to80%CD$22.6Million. <br />Therewasdiscussiononsomespecificcostchangesalongwithgeneraldiscussionontradesandallowances. <br />ClerkCostincreased$150,000duetodoubleshiftwork.Sprinklerswentup20%inlast2months. <br />DPCstatedthattheEstimatorcarried@$5.50sfvs.theEngineeroriginally@$4.40sfforsprinklerwork.Questionasked{Was <br />theproductivityrate7†Ò­·;7|jDPCdidnotknow. <br />PBCwouldliketoseemoredetailontheestimateandwhatincreasedthecost.Boardwouldlikeaspreadsheetthatshowsthe <br />16CSIdivisionsfromSDtoCD. <br />{IšÞdidestimatorincludecostofphasingintooverall-š­·|jDPCdidnotknow. <br />PBCwillreviewdatawhenreceivedandadviseiftheywanttohaveanothermeetingonthisissueandwhetherornotestimator <br />shouldcome. <br />Page 7 of 10 <br /> <br />