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PBC Meeting Minutes <br />11 August 2011 Meeting <br />Discussionon7Memberorganization: <br />DPFreportedthatthe7memberorganizationtakeseffectsome6090daysafterATMorapproximatelyAugust. <br />DiscussionthataCriterianeedstobedevelopedfordeterminingnewmembers. <br />DiscussionthatanHVACorCivilEngineerwouldbeagoodknowledgebaseforanewmember <br />Discussiononusingtownlistsforseekingmembersrejected,focusshouldbeonlookingforprospectmembersindividually. <br />AgreedPBCmembersshouldbringprospectlistofpeopletheyfeelwouldbeagoodfit. <br />6/9/11 <br />ALexingtonresident,anengineercurrentlyinvolvedinmanufacturing,visitedthePBCmeetingtogaininsightintotheworkofthe <br />PBCinconsiderationoftheexpansionofthePBCmembership. <br />1.5CoChair <br />5/12/11 <br />TheChairleadadiscussionontheneedforacochairmanofthePBC. <br />Discussionfocusedontheroleofthecommittee,assomedonotfeelthatthePBCshouldbetheagencyresponsiblefor <br />{­;ŒŒz“m|theprojectatTownmeeting. <br />DiscussionthatATMmaywantPBCopinionsbutPBC­wšÒŒ7“x·betheadvocateorproponentsoftheproject. <br />Nodeterminationsmade,nocochairappointed. <br />6/9/11 <br />EricandJondiscussedaneedtomeetandreviewphilosophyonroleofPBC <br />1.6RobinsonRoadAppointment <br />5/12/11 <br />ThesuperintendantofschoolsandtheschoolcommitteehaveestablishedanadhoccommitteefortheRobinsonRoadProject <br />lookingattrafficandneedsastheyrelatetotheEstabrookproject.Therewillbe11votingmembersandthePBChasbeenaskedto <br />provideamembertoserveonthiscommittee. <br />PeterJohnsonwasnominatedtoserveinthiscapacity. <br />2.0 PUBLIC WORKS & FACILITIES BUILDING PROJECT <br />2.26Budget <br />Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />7/13/10 <br />Noupdates <br />1/13/11 <br />DPFtransmittedbudgetstatusUpdate,Currently$184,982.00inencumberedfundsand$2,560,381inuncommitted <br />fundsremaining.Advisingthat$250,000mayberequiredforthewashbayfix,$200,000heldforpotentialAC <br />expansionsifapproved,$50,000forcontingency,and$40,000forapprovedEOCexpensesnotyettransitionedto <br />PurchaseOrders. <br />2.60SiteSignageatStreet <br />Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />11/9/10 <br />Existinglightshavebeenpoweredupandaretoostrongandcreatehotspots,DPFtocontactlightvendorforfixture <br />recommendations. <br />12/14/10 <br />DPFmadecontactwithReflexlightingandiswaitingfixturerecommendations. <br />1/13/10 <br />DPFworkingwithDPWtodevelopcosteffectivedesignsolutiontolightingissue. <br />4/14/11 <br />Page 3 of 10 <br /> <br />