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Transportation Advisory Committee (TAC) Minutes — October 3, 2011 Attendees TAC Members present: Bill Levison, Peter Levy, Sally Castleman, Elaine Dratch, Marty Cohen, Francine Stieglitz TAC Members absent: Larry Link Staff: Sara Arnold 1. Minutes: The September Minutes were accepted as written except for correcting the spelling to Barbara Deveau. 2. Updates: Bill Levison provided the following updates: a. On a 4 -1 vote, the Board of Selectmen accepted the staff s recommendation to put Transportation Services in the Human Services department. Bill spoke to the Selectmen about TAC's concerns, as identified at the previous TAC meeting, but the issues had already been addressed by Carl Valente, Town Manager. b. The Transportation Coordinator and Transportation Planner jobs have been posted. Both are part -time positions. Elaine and Bill will be on the interview committee along with Linda Vine, Charlotte Rogers, and either Pauline Burke or Sara Arnold. c. Two electric vehicle stations will be located in the NStar lot. A location for the third station has not been identified yet. d. Linda Vine is creating a temporary "Governance Committee" to review the roles of the various transportation related committees and what kind of staff assistance will be provided to them. Bill will serve on the committee until December when he leaves for Florida. e. The RFP for Lexpress service is nearly complete and distribution is expected this week. The bidder's conference is on Oct. 18 and bids are due Oct 27. Award of the contract should be around December 8. 3. FYI Budget: Bill reviewed the components that make up the Lexpress budget as follows: a. Revenue: MBTA grant, Fares, tax levy and Transportation Demand Management (TDM) donations. It is unknown whether the MBTA grant will be affected by the MBTA's budget problems and their plans to cut service. When TDM funds are received, they are initially put into a holding account. The funds are then put into a rollover fund each July 1 based on a Town Meeting vote. TDM funds can then be used to pay for Lexpress based on a Town Meeting vote. Lexpress earns interest on the funds while they are in the rollover account. Shire, Avalon, and Watertown Savings make annual contributions that are mandatory. Other developers have given lump sum payments. TAC recommends the portion of the lump sum payments that should be used each year based on a 20 year projection. Bill completed his calculations which suggest $15,000