2011-07-14-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 14 July 2011 Meeting Discussion on 7 Member organization: • DPF reported that the 7 member organization takes effect some 60 -90 days after ATM or approximately August. • Discussion that a Criteria needs to be developed for determining new members. • Discussion that an HVAC or Civil Engineer would be a good knowledge base for a new member • Discussion on using town lists for seeking members rejected, focus should be on looking for prospect members individually. • Agreed PBC members should bring prospect list of people they feel would be a good fit. 6/9/11 A Lexington resident, an engineer currently involved in manufacturing, visited the PBC meeting to gain insight into the work of the PBC in consideration of the expansion of the PBC membership. 1.5 Co -Chair 5/12/11 The Chair lead a discussion on the need for a co- chairman of the PBC. • Discussion focused on the role of the committee, as some do not feel that the PBC should be the agency responsible for "selling" the project at Town meeting. • Discussion that ATM may want PBC opinions but PBC shouldn't be the advocate or proponents of the project. • No determinations made, no co -chair appointed. 6/9/11 Eric and Jon discussed a need to meet and review philosophy on role of PBC 1.6 Robinson Road Appointment 5/12/11 The superintendant of schools and the school committee have established an ad -hoc committee for the Robinson Road Project looking at traffic and needs as they relate to the Estabrook project. There will be 11 voting members and the PBC has been asked to provide a member to serve on this committee. Peter Johnson was nominated to serve in this capacity. 2.0 PUBLIC WORKS &FACILITIES BUILDING PROJECT 2.01 Contractor Monthly Reauisition For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 12/14/10 Motion to approve payment of Application for Payment #30 in the amount of $ 25,384.00 Motion: Dick Perry 2 Eric Brown Vote: Unanimous 2.26 Budget For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 7/13/10 No updates 1/13/11 DPF transmitted budget status Update, Currently $184,982.00 in encumbered funds and $2,560,381 in un- committed funds remaining. Advising that $250,000 may be required for the wash bay fix, $200,000 held for potential AC expansions if approved, $50,000 for contingency, and $40,000 for approved EOC expenses not yet transitioned to Purchase Orders. Page 3 of 8