2011-09-08-TAC-min - Laserfiche WebLink

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Transportation Advisory Committee (TAC) Minutes — September 8, 2011 Attendees TAC Members present: Bill Levison, Peter Levy, Larry Link, Sally Castleman, Elaine Dratch TAC Members absent: Francine Stieglitz, Marty Cohen Liaison: Michelle Ciccolo Staff: Carl Valente, Linda Vine, Charlotte Rogers, Pauline Burke, Sara Arnold 1. Restructuring of Transportation Coordinator Tasks: Linda Vine reported that on Monday, Sept 12 staff is recommending to the Board of Selectmen Option 3 for the restructuring of transportation related positions. Under this scenario, Lexpress will move to the Human Services Department, parking permits will be moved to the police department, and transportation planning will be moved to the Planning Department. Linda made the following comments: ➢ Customer service is an important component of the Human Services department, making a good match with transportation services. ➢ The taxi voucher contract will be supervised by the Transportation Coordinator. ➢ The Transportation Coordinator position will be part-time-28 hours per week (25 hours Lexpress; 3 hours taxi voucher program), and the Transportation Clerk position will remain at 21 hours per week. ➢ The police department will create a "Traffic Bureau" that will address all parking permit issues. ➢ The Planning Department currently has an unfilled opening, and this will be expanded to 22 hours a week. ➢ Funding issues still need to be resolved. ➢ Some "governance" relationships (which committees work with which staff members) have been identified, but still need to be addressed in more detail. ➢ A new job description for the Transportation Coordinator position should be available by September 19. In response to questions, staff explained: ➢ The Planning Department will be physically around the corner from the Lexpress office once all renovations are complete, which should facilitate interaction between the two. ➢ The taxi voucher program will require some marketing, contract supervision (which should be minimal based on Weston's experience), and voucher sales; the voucher sales will be handled primarily at the Senior Center. ➢ Barbara Deveau is getting the taxi voucher program started and will continue to be involved; Charlotte Rogers is also very involved. ➢ Charlotte wants to hold regular staff meetings with the transportation planner to ensure coordination. ➢ The Liberty Ride was not included in the analysis this program is managed by the Tourism Committee and is funded by its receipts; the staff person is full -time during the high tourist season, then part -time. ➢ The economic development position will eventually be filled and will address business related transportation needs, as opposed to the neighborhood transportation that is provided