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ARTICLE 8 (a) <br />Project: Archives, Records Management/Conservation, Phase IV <br />CPA Category: Historic Resources <br />Amount Requested: $150,000 <br />Amount Recommended: $150,000 <br />CPC Vote: (9-0) <br />Project Description: <br />This request for funding represents year 4 of an anticipated 5-year project for conservation and <br />th <br />preservation of Lexington’s municipal documents and records dating from the early 18 century <br />th <br />through the early 20 century. This request is made for contractual services, equipment, and <br />archival materials required for the completion of records treatment, microfilming, <br />information/data migration, indexing, finding aids, and digitization of vital municipal records. <br />Preserved materials are transferred on an ongoing basis to the main vault at Cary Hall, which <br />was equipped with climate control, fire protection and moveable shelving under a FY 07 CPC- <br />funded project. This core facility provides the proper retention, retrieval and permanent archiving <br />environment for valuable historic information. <br />Project Goals and Objectives: <br />The goal of this multi-year project is to properly document Lexington’s history for future <br />generations and to preserve, conserve and protect its historical documents and materials for <br />perpetual access through digital media. <br />Project Benefit: <br />The project addresses prior neglect of Lexington’s important municipal documents of every era. <br />Systems have been set in place to protect the large volume of records previously created, to make <br />this information accessible through digital images, and to provide the proper retention, housing, <br />and storage for historic and current-day records. <br />While reorganizing and documenting records to be archived, it is efficient and economic to <br />complete microfilming, digitization and conservation measures to provide for access, <br />reference/use and permanent retention. The preservation and conservation of permanent records <br />for archiving creates the means of documenting Lexington’s history. <br />Funding Request: <br />The FY 12 funding request for this project is $150,000. <br />7 <br /> <br />