2003-09-09-PBC-min - Laserfiche WebLink

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ON TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday, September 9, 2003 meeting at the Lexington High School Trailer. Permanent Building Committee member Philip Poinelli called the meeting to order at 7:10 p.m. with other PBC members, Dick Perry, Jonathan Himmel, and Peter Johnson present. Also in attendance were Dana Ham, Director of Facilities and the Owner's Representatives, Bill Kealy, Project Manager, Carl Oldenburg, Project Coordinator and Gary Kaczmarek, Clerk of Works. From SHAA Architects, Stephen Hale and Terrence Sturm, from TLCR, Architect, Santiago Rozas, from Dale Gienapp Design, Architect, Dale Gienapp, D. Gienapp handed out a report on the Acoustic Renovation at Lexington High School He stated that the project is on time and under budget. Northeast's Change Order No. 2 for $12,400.85 was brought to the table by D Gienapp P. Johnson made the motion to approve payment of Change Order No. 2. It was seconded by P. Poinelli and all were in favor to pay. Gienapp then introduced Northeast's Payment Requisition No. 3 in the amount of $475,523.00, The motion to approve payment of Payment Requisition No. 2 was made by P. Johnson and seconded by P. Poinelli. All were in favor to pay $475,523.00 to Northeast. Alexandra's Change Order No. 12 was introduced by T. Sturm for $7,091.66 A motion was made by J. Himmel to pay the CO in the amount of $7,091.66. It was seconded by P. Johnson with all were in favor to pay the Change Order. T. Sturm brought Alexandra's Payment Requisition No. 26 for the sum of $224,149.73 to the table Sturm directed the PBC's attention to page number 18, line iteming the additional heating being installed on a Time & Material basis. He noted that $50,000.00 of the work still remains to be done. The motion to approve payment in the amount of $224,149.73 was made by P. Poinelli and seconded by J. Himmel. All were in favor to pay the Requisition. A general discussion of the progress being made at Cary Memorial Library ensued. B. Kealy read two letters that had been sent to Alexandra, one pertaining to the signing of Change Orders and the second addressing the lack of manpower on site. S. Rozas presented Payment Requisition No. 2 for Castagna Construction totaling $469,142.55. It was recommended by P. Poinelli that copies of the executed filed sub -bids and bonds be kept in the trailer office. B. Kealy told the Committee that the project is now twenty days behind and a new CPM will be delivered on Thursday. P. Poinelli suggested that a copy of the CPM be given to J. Himmel to review. J. Himmel asked for a better breakout of the line items. A motion was made by P. Poinelli to pay the Requisition in the amount of $469,142.55. It was seconded by J. Himmel and all were in favor to pay the requisition. Next, S. Rozas brought the Committee up to date on the current status of the Fiske project He told the PBC that although they are not biddable, the Fiske plans are 100% for the SBA and have been sent to them. B. Kealy interjected that as soon as the plans are ready and available they will be sent to Redicheck. Rozas added that the project should go to bid by March or May of 2004. P. Poinelli voiced his concern to safe guard the project with a comprehensive and realistic set of General Conditions. Right now there is a supplementary set drafted by Palmer & Dodge LLP.