2003-10-07-PBC-min - Laserfiche WebLink

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1 775 c v a unm � TOWN OF LEXINGTON, MASSACHUSETTS' PERMANENT BUILDING COMMITTEE Minutes of Tuesday October 7 2003 meeting at the Lexington High School Trailer. ' Permanent Building Committee member Jonathan Himmel called the meeting to order at 7:25 ' p.m. with other PBC members, Mary Lou Touart and Bruce Creager present. Also in attendance the Owner's Representative, Bill Kealy, Project Manager, Carl Oldenburg, Project Coordinator and Gary Kaczmarek, Clerk of Works. Representing the Capital Expenditures Committee, Charles Lamb. From Dale Gienapp Design, Architect, Dale Gienapp. D. Gienapp introduced Northeast's Payment Requisition No 4 in the amount of $122 Gienapp told the PBC that there is concern about two rooms to be tested because of noise in adjacent areas; that the punchlist was updated the end of September and is 95% complete; amplified sound equipment and head sets are to be ordered; and that general amplification of the sound equipment remains to be done. In answer to a question from J. Himmel, Gienapp said that we are owed the marked up drawings. The motion to approve payment of Payment Requisition No. 4 was made by J. Himmel and seconded by M. Touart. All were in favor to pay $122,262.00 to Northeast. Next Northeast's Change Order No 3 for $17,304.48 was brought to the table by D Gienapp J. Himmel made the motion to approve payment of Change Order No. 2 in the amount of $17,304.48. It was seconded by B. Creager and all were in favor to pay. B. Kealy signed an Amendment to the Contract between Dale Gienapp Design and the Owner Gienapp explained that the monetary increase was due to additional architectural work required because mechanical and electrical systems were not well documented and as- builts that were not accurate making it necessary for the Architects to physically investigate previous construction. B. Kealy asked the Committee to pay Eastern's Payment Requisition No 37 totaling $25 forwarded by HMFH The motion to pay Payment Requisition No. 37 was made by J. Himmel and seconded by M. Touart with all in favor to pay. Subsequently Kealy requested that Peabody's Payment Requisition No 43 forwarded by HMFH, in the amount of $96 620 00 be paid J. Himmel made the motion to pay the Requisition in the amount of $96,620.00. M. Touart seconded the motion and all were in favor to pay. Kealy noted that he is trying to closeout both the High School and Middle School projects; and that, the Town's legal counsel has been told to send notices to both Peabody Construction and Eastern Construction to either complete the jobs or the Town will take the monies owed and finish the projects. Alexandra's Payment Requisition No 27 for $411,826.76 was presented by B Kealy Kealy stated that S. Hale sent a letter to his office regarding the changes made to the requisition. A motion was made by J. Himmel to pay the Requisition in the amount of $411,826.76. It was seconded by B. Creager with all were in favor to pay. In place of the Architect B Kealy solicited approval of Pavrnent Requisition No 3 for Castagna Construction totaling $241 Kealy told the PBC that progress has been made on A- Building, although there are problems with B- Building because of the discovery of unsuitables. He added that he is anticipating a claim for approximately $120,000.00 because of the