2010-08-23-AC-min - Laserfiche WebLink

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August 23, 2010 After soliciting and receiving several bids (the state's Division of Capital Asset Management (DCAM) granted the Town a waiver of the public bidding laws to allow the solicitation of bids on short notice), the Facilities Department selected a company called LVI Services, Inc. to do the necessary remediation work. LVI is considered well qualified to do this work and its bid was reasonable and competitive. Mr. Goddard said that if work commenced immediately, LVI should be able to complete the project, by working double shifts but without overtime, in time for the start of school the following week. The Town would continue to engage EH &E to supervise the work and to conduct follow -up testing. Mr. Goddard circulated a spreadsheet showing that amounts previously appropriated in FY2010 for building envelope work would cover some of the cost, but would not be sufficient to fund the complete project. The additional estimated amount required is $138,305. To allow for contingencies, Mr. Goddard and the Town Manager sought a draw on the Reserve Fund of $150,000. This draw would reduce the originally appropriated balance of $550,000 in the Reserve Fund to $400,000. Committee members posed a number of follow -up questions about the history and nature of the problem, remediation alternatives, the proposed expenditure, and further steps that might be taken if the LVI remediation work does not solve the problem. Mr. Goddard noted that this type of remediation work had previously been done successfully in other buildings. After discussion, the Committee voted unanimously (7 -0) "to approve the transfer of $150,000 from the FY2011 Reserve Fund to the Public Facilities operating budget to fund the extraordinary and unforeseen expenses necessary to remediate school building contamination with PCB - containing materials." 2. Miscellaneous. There was a very brief discussion of scheduling. The Committee will hold its next regular meeting on Thursday, August 26, 2010 at 7:30 p.m. The Chair will prepare and post an agenda. The meeting was adjourned at 8:17 p.m. A list of documents and other exhibits used at the meeting is attached. Respectfully submitted, John Bartenstein Approved September 22, 2010 -2-