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Minutes for the Meeting of September 21, 2004 48 Summit Road Sketch Conventional Subdivision Plan Presentation by the Applicant: Present for this item were Mr. Yuan -Shion Tung, the applicant, and Mr. Fred Russell, designing engineer. Mr. Russell presented a sketch plan for a two -lot conventional subdivision on a 1.43 -acre lot at 48 Summit Road, an unaccepted portion of Summit Road so a reduced frontage subdivision (requiring frontage on a public way) was not possible. There is an existing house on lot one; a new house would be sited behind it fronting on a new road with a cul de sac turnaround 60 feet in diameter. It was not clear there is adequate frontage for lot one and therefore no proof that a conventional subdivision could be built on the land. Mr. Tung intends to live in the new, smaller, dwelling and would prefer to build a less overwhelming roadway to serve the new house than is required by the Subdivision Regulations. A great deal of fill would be necessary for siting the new house if the turnaround must be 60 feet. It was noted that the condition of the intervening street needs to be addressed. Mr. Russell said he would look at what could be done to improve Summit Road relative to that requirement. Mr. Kastorf encouraged the applicant to next present to the Board a preliminary plan showing a smaller turnaround and a list of waivers needed; how the stone wall would be dealt with if some of it has to be taken down; trees to be retained; and a conventional "proof plan ". He urged the applicant to begin to talk with his neighbors. * * * * * * * * * * * * * * * * ** PLANNING BOARD ORGANIZATION, SCHEDULE * * * * * * * * * * * * * * * * * ** Meeting Schedule for October and November The Board set meetings for October 6 and 20 and for November 3 and 17. Planning Director Search The Board discussed the search for a new planning director. The current job description will be used and the Board will work with Acting Town Manager Linda Vine to develop the search committee and a process. Ms. Vine hopes to choose a planning director by the end of the year. Mr. Davies and Ms. Manz will represent the Board on the search committee. REPORTS ***** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Marrett/S rin Bride MSB Intersection: Mr. Kastorf reported that the committee studying the MSB intersection and possible traffic improvements there would present its recommendations on a planning process to the Board of Selectmen on September 27. He indicated that he would urge the Selectmen to hire someone to conduct a consensus building effort, as previous attempts and funds allotted to correct traffic at that, and other, intersections have resulted in no improvements, in part because stakeholders did not want anything done. It was agreed that a successful model must be found. 2020 Workshop on October 2, 2004 Mr. Harden reported that the Vision 2020 Committee is holding a workshop on Saturday, October 2, from 8:30 am to 12:00 p.m. There will be speakers and three focus groups will discuss community dialogue, the budget process and fiscal issues, and economic development. The committee hopes the Board will be represented at the event. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** EXECUTIVE SESSION * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** At 10:40 p.m., upon individual poll of the Board —Mr. Kastorf, Mr. Harden, Ms. Manz, Mr. Davies and Mr. Galaitsis —it was voted to go into executive session and not to return to open session. Wendy Man. , Cl rk